Overview

People. Passion. Pride. This is what has driven our teams since 1833.

Since that time, we have developed to become a critical partner in the global aviation industry, delivering time-critical logistics services at over 300 locations in 65 countries, across 6 continents.

But at the heart of our business is our people.

Role Purpose

The Drug & Alcohol Program Administrator is responsible for the continued development and implementation and oversight of the drug and alcohol program for the Menzies Aviation Americas Region.  This position requires a self-motivated individual that is extremely organized and has administrative experience.

Safety, Security, and Environmental stewardship are core values of Menzies Aviation (MA).  MA has a duty of care to provide a safe workplace to our Employees.  Similarly, Menzies’ employees have an obligation to assist in maintaining a safe work environment via the following principles:

Ensure that they work safely in accordance with company policy and procedures Report safety incidents, risks or safety concerns using the Safety Management System (SMS) reporting system Recognize opportunities to contribute to the continuous improvement of safety and its management Stay current with information and knowledge relevant to performing their duties safely.

What you will be doing

Administrative support for the drug and alcohol program for the Menzies network for both the DOT and Non-DOT programs (including three separate DOT programs) and acting as the Designated Employer Representative (DER) Oversee the random drug and alcohol testing process and track the results. Trains business unit Administrators on the program and the use of the 3rdparty vendor system. Produces detailed reports of monthly/ annual testing statistics on a regular basis. Liaise with local management, D&A vendor and 3rd party drug testing clinics on a regular basis to discuss testing statistics and test results. Facilitate audits by government agencies such as the FAA and DOT. The candidate will be required to liaise and produce documents and reports for these agencies. The individual may be required to assist with other administrative projects within the Risk department from time to time. Leads, Supervisors, and Managers have the following safety-related responsibilities: Participate as a key member of the network risk management team promoting & driving the ‘Safety First’ culture – to include exercising Stop Work Authority (SWA) as necessary to prevent unsafe conditions or acts. Lead by example and immediately correct at-risk behaviors of staff; and provide on-the-spot training and coaching, as required. Ensure the cascade of relevant Safety information to staff via daily shift briefings. Implement the MA Safety Management System (SMS) within their area of control and encourage the engagement of their staff in the safety management processes Be familiar with all aspects of the local Emergency Response Plan/Local Contingency Plan Ensure staff adherence to Standard Operating Procedures (SOPs) and associated training Ensure that equipment is properly inspected before use; and that unsafe equipment is properly removed from service (via Red Tag and/or Lockout/Tagout procedures). Actively promote Menzies’ Fair & Just reporting culture at all levels of the business. Assume responsibility for reporting incidents and accidents into MORSE; and participate in required investigations and implementation of corrective actions. Maintain focus on operational procedures to ensure changing risks are addressed (via written and dynamic Risk Assessments) and safe working practices developed and adopted (via documented Local Operating Procedures and Training). Complete routine performance assessments of people, processes, and facilities/equipment using the SMART tool. Other duties as assigned.

Safety, Security, Wellbeing and Compliance:

You will have a responsibility and duty whilst at work to take reasonable care of the health, safety and wellbeing of yourself and others in accordance with provided information, training, and workplace health and safety rules or procedures. The company is committed to providing a safe working environment for all staff members. In all areas of our business there is a potential risk to the health, safety and welfare to everyone on our sites through the misuse of alcohol and drugs. As such the Company prohibits such misuse and carries out regular testing to enforce our Substance Misuse Policy.

Please see the attached job description for further details on safety, security, wellbeing & compliance.

What we are looking for:

Experience with Drug and Alcohol testing program administration is highly preferred System or program experience demonstrated by a successful track record of managing change and delivering benefits through existing programs. Experience of working within a fast-moving, evolving environment with new technology/services/infrastructure/priorities and working practices (processes). Excellent organizational, planning and administrative skills and a strong eye for detail. Ability to work independently and a good team player, with a hands-on, practical approach in providing solutions in a challenging and dynamic environment. Excellent interpersonal and vendor management skills with the ability to communicate with people at different levels and from different geographical and ethnic cultures. Experience of working in a busy, sometimes high-pressure environment. Experience of dealing with work of a confidential and sensitive nature. PC (Word, Excel, PowerPoint) literate to a proficient level.

Diversity

Menzies Aviation are a committed equal opportunity employer and encourage applications for suitably qualified and eligible applicants regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy, and maternity. We strive to create an inclusive working environment, where the different knowledge, perspectives, experiences, and approaches of our global workforce are represented. Where everyone feels valued and can reach their full potential.

Please be aware that as part of our recruitment process, we may look to use a variety of resourcing tools to help us understand your skills and experience in relation to the role. Please feel free to contact to recruiter below, if there are any reasonable adjustments to our process that you would like us to consider.

As part of our recruitment process, we will always consider how candidates fit with our values which you can learn more about here.

Application Instructions

Is this role ticking all the boxes for you? If so, please click apply now!