DOLA Regional Assistant/Grant Specialist (Community and Economic Development III) Print (https://www.governmentjobs.com/careers/colorado/jobs/newprint/4979347) Apply  DOLA Regional Assistant/Grant Specialist (Community and Economic Development III) Salary $4,906.00 - $6,378.00 Monthly Location Other (see multiple locations in job posting), CO Job Type Full Time Job Number NAA-80858-06.2025 Department Department of Local Affairs Division Division of Local Government Opening Date 06/18/2025 Closing Date 7/3/2025 4:00 PM Mountain FLSA Determined by Position Type of Announcement This position is open only to Colorado state residents. FLSA Status Exempt; position is not eligible for overtime compensation. Department Contact Information Yolanda Roberts: yolanda.roberts@state.co.us Primary Physical Work Address Remote – Travel is required for this position throughout the state of Colorado. See Conditions of Employment section of job posting for details. How To Apply Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed. + Description + Benefits + Questions Department Information Who can Apply This opportunity is only open to residents of the State of Colorado. About the Colorado Department of Local Affairs The Department of Local Affairs (DOLA) serves as the primary interface between the State and local communities. The Department provides financial support to local communities and professional and technical services (including training and technical assistance) to community leaders in the areas of governance, housing, and property tax administration. While all state governments provide such services through various Departmental structures, Colorado’s approach is unique in that these local community services are gathered into one Department of “Local Affairs,” which has a central focus on strengthening Colorado communities and enhancing livability. Vision The Department of Local Affairs is responsible for strengthening Colorado's local communities through: accessible, affordable, and secure housing; implementing property tax law; capacity building; strategic training, research, and technical assistance; and funding to localities. Mission Our mission is to help strengthen Colorado’s communities. Why work for the Colorado Department of Local Affairs? The work we do matters greatly. It matters to us and it matters to the citizens of the great state of Colorado. We love our communities and are passionate about supporting our communities. We value the diversity that Colorado offers. If your goal is to build a career that makes a difference in communities across the State, consider joining the dedicated people of the Department of Local Affairs. In addition, we offer a great location and great benefits, which include: + Medical and Dental Plans (https://dhr.colorado.gov/state-employees/state-of-colorado-employee-benefits) + Strong, secure, yet flexible Retirement Plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan (https://copera.org/welcome-pera-members/new-members) plus pre-tax and ROTH 401K, and 457 plans (https://copera.org/retirees/peraplus-401-k-457-plans) + Employee Wellness Programs + Paid Life Insurance + 11 paid Holidays per year plus Vacation and Sick Leave (https://dhr.colorado.gov/state-employees/time-off-leave) + Short and Long-Term Disability Coverage + RTD Eco Pass to all eligible State Employees + Flexible work schedule options and hybrid work options + Some positions may qualify for the Public Service Loan Forgiveness Program (https://dhr.colorado.gov/dhr-resources/student-loan-forgiveness-programs) + Training opportunities + Variety of Free discounts on services and products available through the State of Colorado's Work-Life Employment Discount Program Description of Job Under the auspices of the Division of Local Government (https://dlg.colorado.gov/) (DLG), the Field Services work unit exists to provide technical and financial assistance to over 3000 local governments, and to help them access state and federal programs. Technical Assistance includes providing professional strategic consulting services on any and all issues statewide affecting local governments. Financial Assistance includes project development, contracting and contract monitoring to closeout of over 1000 open grant agreements and contracts, and distributing over $100 million dollars annually through competitive grant programs. The Regional Assistant/Grant Specialist position exists to support the Field Services Team primarily in the implementation, management, monitoring, compliance, and closeout of multiple grant program contracts. This position also supports the Units of Local Government as a resource on project contract development and requirements. Secondarily, this position may support the Field Services team by working with other DOLA staff to determine local government needs regarding community development and help them achieve their goals by providing direct technical assistance, training, and grant monitoring. The primary duties and responsibilities of this position include, but are not limited to: Grant Management—Reporting & Payment Requests + Reviews project reports and reimbursement requests to ensure costs are eligible and backup documentation is complete and accurate. + Works with grantees to ensure an understanding of reporting and documentation requirements, and provides necessary technical assistance to grantees. + Prepares statutory violation ratification requests, if applicable, and other reports necessary and required. Grant Management—Monitoring + Monitors projects, through either desk monitoring or on-site visits, to ensure satisfactory completion of grant contract requirements. + Analyzes obstacles preventing local governments from achieving project goals and formulates strategies to overcome obstacles. + Submits in writing to the grantee and Regional Manager any issues or findings, provides training if deemed appropriate, and provides necessary follow-up. + Maintains thorough and accurate documentation of all technical assistance and monitoring provided for each grant award. + Monitors timely completion of project contract and project performance. + Certifies project completion and compliance of grantee’s projects with contract requirements. Grant Management—Statement of Project & Amendments + Develops statement of project, eligible expenses, budget, and performance measures for grant contracts in order to ensure consistency with intent of grant award. + Using approved program management guidelines, modifies contracts as necessary as situations arise requiring supplemental funding or changes in grant scope. + Obtains appropriate documentation for all changes from grantees, and maintains thorough and accurate documentation of all communications and changes proposed. + Monitors timely completion of project contract and project performance. + Notifies division’s contract staff of need to extend time of performance of contracts requiring contract extensions. + Analyzes obstacles preventing local governments from achieving project goals and formulates strategies to overcome obstacles. Technical Assistance—Technical Assistance + Provides technical assistance to local governments requesting grant funding from the department’s financial assistance programs. + Analyzes applications to ensure eligibility and compliance with grant program requirements. + Ensures all project and financial information in the project application accurately reflects the local government project. + Develops comprehensive analyses of projects for advisory committee prior to hearings in order to assist staff, committee and Executive Director in making final funding decisions. + Tracks and documents proposed outcome measures of projects being funded for annual reporting purposes. + Trains existing and future grantees on grant contract requirements. + Works with the Regional Manager to provide other types of technical assistance in areas such as elected officials training, planning, personnel, facilitation, etc. Other Duties + Provides assistance to the Regional Manager on projects, programs, or other work that requires additional assistance. + Attends meetings, workshops and conferences to network and promote the department's programs and services. + Collaborates with partnering agencies on projects that meet the department’s goals. + Provides assistance, where needed on other departmental priorities such as community event planning, Governor’s visits, special initiatives, etc. + Tracks and documents proposed outcome measures of projects being funded for annual reporting purposes. + Tracks and documents work involved for reporting purposes. Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights Class Code & Classification Description H1N3XX Community and Economic Development III MINIMUM QUALIFICATIONS Experience Only: Six (6) years of relevant experience in an occupation related to the work assigned to this position in grant administration, local government finance/budgeting, or community development experience. OR Education and Experience: A combination of related education in public administration, political science, planning, business management, grant writing/monitoring, program evaluation, nonprofit management, or a closely related field (as determined by the agency) AND experience as described above equal to six (6) years. Ensure that the 'Work Experience" section of the application is complete and contains all relevant work experience related to the position that you are applying for. Applicants must upload their unofficial college transcripts that include the student name, college name, courses completed and/or degree with date conferred with this application, in order to receive credit. Under the Job Application Fairness Act (SB 23-058), applicants may redact information from certifications and transcripts that identify their age, date of birth or dates of attendance from an educational institution. Required Competencies + Ability to create accessible documents and technical content that follows plain language guidelines with accessibility in mind. + Strong customer service skills + Strong attention to detail + Strong organizational skills + Excellent verbal and written communication skills + Ability to work both independently and collaboratively in team situationsAbility to multi-task and meet deadlines + Ability to problem solve + Strong interpersonal skills + Proficiency with MS Office suite, Google Suite, and other database applications Preferred Qualifications + State of Colorado or local government experience in providing technical assistance to communities or grantees + Knowledge of local government finance, community development, and operations + Previous experience working with local governments + Knowledge and experience with grant and contract management + Experience in providing formal and/or informal training related to grant and contract management + Experience with program and/or project management + Federal Grant administration experience (CSBG or CDBG) + Advanced experience working with Microsoft Excel or Google Sheets + Experience in customer service, including working with stakeholders with varying degrees of knowledge and/or technological skills + Knowledge and experience with data reporting + Experience creating and maintaining desk procedures + Experience working in an environment requiring multi-tasking skills Conditions of Employment + You MUST be a Colorado resident (at the time of application) to apply for this position. + Pre-employment criminal background checks will be conducted as part of the selection process. + MUST have a valid, unrestricted Colorado drivers license with a safe driving record. A safe driving record requires the following: + No convictions within the last seven (7) years for Reckless driving; Vehicular manslaughter; Driving under the influence (DUI); Two (2) or more driving while ability impaired (DWAI) convictions; One (1) conviction related to bodily injury or death to another person as described in C.R.S. 42-4-239. Eluding the police; or Street racing. + No convictions within the last five (5) years for: Three (3) or more careless driving convictions; or Speeding 20 mph over the speed limit. Two (2) convictions related to distracted driving or use of a mobile electronic device as described in C.R.S. 42-4-239. + No convictions within the last three (3) years for: Three (3) or more moving violations with a total of more than seven (7) points assessed on the license; or Suspension or revocation of driver license (unless for unpaid child support or other suspension not related to a moving violation). + No requirement of a breath monitoring device, also known as Interlock, to operate a motor vehicle. + Travel – Ability to travel throughout the position’s assigned region(s) is required. Regular meetings will be held in Denver and across the state. Participation is expected. Travel also includes Disaster Assistance across the State when needed. + The person in this position must be able to travel independently via vehicle. Only complete applications submitted by the closing date for this announcement will be given consideration. Failure to submit properly completed documents by the closing date of this announcement will result in your application being rejected. Applicants may submit a resume, cover letter/letter of interest detailing how their experience and background address the stated minimum and preferred qualifications/competencies of the job and attach to the online application. Applications left blank or marked “See Resume” will not be accepted. Please address every requirement for the position with your experience in your application. The application may include the following documents that MUST be uploaded at the time of application: + A resume (this is not a substitute for the online application demonstrating work history) + Cover letter / letter of interest + Transcripts (if using education to meet the minimum qualifications) + DD214 (member-4 form) from applicants that may be eligible for veteran’s preference Comparative Analysis Current and former employees (transfers, voluntary demotions, and reinstatements) are required to participate in the comparative analysis process through this job posting. Applications will be reviewed to determine if you meet the Minimum Qualifications (MQs) for the position. Applicants that meet MQs will be included in the Comparative Analysis process. Colorado Revised Statutes require that state employees are hired and promoted through a comparative analysis which may include, but is not limited to, a suitability screening, training and experience review, eSkills Assessment, oral assessment, written performance assessment or it may include a review of your application and your responses to any supplemental questions by a Subject Matter Expert (SME) to assess and rank applicants. Be sure your application specifically addresses the requirements as listed in the minimum qualifications. Address your specialized experience, work products, and accomplishments as they relate to the position duties, required competencies and preferred qualifications in order to establish an eligible list for referral to the hiring manager for final consideration. Supplemental Information The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness. The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities. DOLA is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require a reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Melissa Bellew, DOLA ADA Coordinator at melissa.bellew@state.co.us. Email Address: All correspondence regarding your status in the selection/examination process will be conducted via email. Include a working email address on your application; one that is checked often as time sensitive correspondence such as exam information or notification will take place via email. Please set up your e-mail to accept messages from "state.co.us" and "info@governmentjobs.com" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email. Biweekly Pay: As of July 1, 2023, all DOLA new hires, including transfers of current state employees and reinstatements of former state employees, will be placed on the biweekly pay schedule. This means you will be paid every other Friday for a total of 26 pay periods over the course of a year. Biweekly pay is also lag pay, meaning you will be paid two weeks after the end of each pay period. Please click here for more information about the move to biweekly payroll. Technical Assistance: If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) please contact NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application first, ensure your documents are PDF or Microsoft Word files, and second, close the document before you attempt to upload (attach) it. Appeal Rights: An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director. As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director. Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgment of the Department’s action. For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules. For questions related to this job posting, please reach out to Yolanda Roberts via email at yolanda.roberts@state.co.us. The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon. 01 If you are a current or previous State of Colorado employee, you may be eligible for step pay placement, if hired. Please list your dates of employment and classifications for all State of Colorado Departments or institutes of Higher Education for which you have worked and your Employee Identification Number (EIN). Alternatively, you can enter a Social Security Number if you do not recall your EIN: 02 DOLA - I am willing to accept an offer within the posted salary range? + Yes + No 03 DOLA - By clicking "yes" below, I certify that I understand that effective July 1, 2023, all DOLA new hires, including transfers of current state employees and reinstatements of former state employees, will be placed on the biweekly pay schedule. + Yes 04 Please provide more details on your experience in grants management, work with local governments, community development, and/or government finance and how you feel your experience will allow you to be successful for the requirements for this position. 05 Working within different communities across the state and building relationships are important to success in this role; please describe your experience connecting resources or networks of people through your work or personal life? 06 This position is required to travel throughout the region at different times of the year as well as across the state for meetings and conferences, project site visits, or field team meetings, etc. I acknowledge this requirement. + Yes I understand 07 Certification and Confidentiality Statement I certify that: --I understand that this, my completed Application, the attached Supplemental Questions, and my responses are confidential and that I have neither consulted with others nor received assistance in the preparation, writing, or editing of my responses and the information contained herein is in my own words and was prepared and completed solely by me and only me. --All the information I have provided herein is true, complete and correct to the best of my knowledge and belief, and is made in good faith. --I have not communicated the confidential information of this, my Application and the attached Supplemental Questions in any way to other candidates, potential candidates, subject matter experts, or any person. --I understand that if the confidential information in this, my Application and the attached Supplemental Questions and/or my responses, are found to have been falsified, plagiarized, or shared in any way, I may be disqualified or removed from the position if appointed. + I agree to the terms and conditions of this Certification and Confidentiality Statement. Required Question Employer State of Colorado Address See the full announcement by clicking the "Printer" icon located above the job title Location varies by announcement, Colorado, -- Website https://careers.colorado.gov/ Apply Please verify your email addressVerify Email