Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

The Document Controller is responsible for managing, organizing, and maintaining all project documentation in compliance with the consultant's and client’s quality standards and procedures. Working as part of the supervision consultant’s team, the Document Controller ensures timely receipt, distribution, and proper filing of project documents, including drawings, submittals, correspondence, RFIs, reports, and approvals. The role supports project engineers, resident engineers, and project managers by maintaining document traceability and ensuring smooth communication flow between all stakeholders.

Job Duties:

Receive, register, log, and distribute incoming and outgoing documents such as drawings, submittals, RFIs, correspondence, site instructions, and approvals.Ensure all project documentation is filed and archived according to established procedures and quality standards (electronic and hard copy).Track the status of submitted documents and ensure timely follow-up for outstanding actions or approvals.Maintain an up-to-date document control register and ensure that only the latest approved versions of documents are used and distributed.Coordinate with the contractor’s document control team to ensure alignment in submittal protocols and formats.Support the supervision team (engineers, RE, PM) with documentation requirements and retrieval of project records when needed.Implement naming conventions, document numbering systems, and control mechanisms as per the project document control procedure.Generate periodic document logs and reports for internal and client use.Handle the secure storage and confidential handling of sensitive information.Assist in preparing handover documentation and final project close-out records.

QualificationsProven work experience as a Document Controller or in a similar roleExcellent communication and interpersonal skillsProficiency in SharePoint, MS Office, and MS ExcelFamiliarity with document management software and Common Data EnvironmentsStrong knowledge of document control best practices and standardsProficient typing and editing skills with meticulous attention to detailExceptional data organization and time management skillsAnalytical mindset with strong problem-solving abilitiesAbility to work collaboratively in a fast-paced environmentUnderstanding of document lifecycle managementFamiliarity with project management methodologiesAbility to maintain confidentiality and handle sensitive informationAdaptability to learn and implement new technologies and processes

Additional Information

About AECOM 

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. 

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com. 

What makes AECOM a great place to work 

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.