JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Division Coordinator 

Location: Remote Role with preference for Mountain or Pacific time zone. Will require local travel to events and JLL locations.  

 

OVERVIEW 

As the Division Coordinator for senior JLL Work Dynamics leadership, you'll play a key role in the successful growth of our business. You will support our Technology Leaders and collaborate across the team and organization to provide phenomenal support. This critical role relies on precise execution, excellent communication, and creative thinking to ensure the team has everything necessary to achieve the ambitious goals of the portfolio. As a strategic partner to executive leadership, you will serve as a critical interface between senior leaders and key stakeholders. If you consider yourself a proactive, organized, and resourceful team player, keep reading! 

 

Responsibilities: 

Provide comprehensive senior-level administrative support, acting as a trusted partner to leadership 

Serve as a gatekeeper and advisor to executives, helping prioritize commitments and allocating time to strategic initiatives 

Schedule and manage complex calendars and intricate travel arrangements across different time zones with high attention to detail 

Exercise significant decision-making authority on behalf of executives regarding time management and commitments 

Expense reconciliation and report management, including oversight of budget tracking for executive initiatives 

Coordinate high-level meetings, board activities, and strategic communications on behalf of the executives 

Prepare briefing materials and background information for executive meetings with key clients and stakeholders 

Support administrative teams across the organization on various projects requiring executive alignment 

Plan and execute strategic leadership team meetings, executive retreats, and client-facing events 

Review, proofread, and contribute to strategic planning documents, presentations, and stakeholder communications 

Act as the main point of contact among executives, employees, clients and other external partners, representing executives with authority 

Manage critical information flow in a timely and accurate manner, ensuring executive awareness of time-sensitive matters 

Anticipate executive needs and proactively resolve issues before they reach leadership 

Lead special strategic projects and initiatives as delegated by executives 

Maintain strict confidentiality of sensitive business information, board discussions, and strategic plans 

 

Qualifications 

At least 5 years of assistant/coordinator experience supporting senior executives, preferably in complex global organizations, or relevant other experience 

Proven ability to handle confidential information discreetly in a diplomatic manner 

Experience interfacing with board members, external stakeholders, and C-suite executives 

Unflappable, flexible, and can overcome a learning curve quickly 

Exceptional judgment and decision-making capabilities when representing executives 

Extremely strong communication skills on multiple platforms and mediums (email, text, in person, video calls, etc.) 

Ability to understand business priorities and align executive time commitments accordingly 

Tech savvy and familiar working in MS Office operating systems, WebEx, Teams, and Box 

Skilled in PowerPoint slide design with an ability to enhance existing content, transforming cluttered layouts into polished, executive-ready presentations 

Bachelor's degree or equivalent experience preferred 

Location is flexible with preference for someone within driving distance of a corporate office in Mountain or Pacific Time Zones 

Position is remote with occasional travel to support large events and executive meetings 

 

Estimated total compensation for this position:

75,000.00 – 86,800.00 USD per year

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .

Location:

Remote –Oakland, CA, Palo Alto, CA, Sacramento, CA, San Francisco, CA, San Jose, CA, Santa Cruz, CA, Walnut Creek, CA

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary 

Paid Time Off and Company Holidays

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at accomodationrequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

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Accepting applications on an ongoing basis until candidate identified.