Director of Scheduling and Event Planning **University of Dubuque** 1 Positions ID: UFJNSHZlWWFMaFVSaHBq Posted On 06/12/2025 **Job Overview** The University of Dubuque is a growing faith-based University that is seeking a **Director of Scheduling and Event Planning** . The University of Dubuque offers an excellent benefits package including tuition remission, paid holidays, vacation and sick time, and a retirement match. **Position Summary:** The Director of Scheduling and Event Planning serves autonomously in planning and coordinating campus-wide as well as third-party scheduling and event operations, and works closely with departmental staff in leadership and support of other operational areas within the Office of University Relations (UR). The position is operationally a part of the UR office at the University of Dubuque. UR supports and serves the University's _Mission_ through the following additional key operational areas: Digital Media Services, Market Research, Public Information, Sports Information, and University Communications. **Primary Responsibilities:** **Event Scheduling** + In coordination with internal and external clients, onboard, track, and approve event submissions as part of a master scheduling software (Jenzabar) + Schedule and coordinate the reservation and use of campus spaces for events such as meetings, banquets, orientations, and official university events including commencement and homecoming + Maintain the University's event calendar with a high degree of accuracy and timeliness, ensuring alignment with academic schedules and facility availability **Event Planning, Implementation, and Management** + Handle the booking, scheduling, and coordination of outside vendors for services such as event décor, catering, equipment rental, and staging, ensuring all logistical details are aligned with event goals + Independently, as well as in coordination with campus and third-party clients, plan, coordinate, and manage a wide range of campus events, including high-profile University functions and Office of the President engagements in keeping with University policies, procedures, and best practices + Lead pre-event strategy meetings with clients and departments to determine appropriate use of space, AV/tech needs, security, and catering requirements + Anticipate potential challenges, perform risk assessments, and recommend proactive, creative solutions to ensure successful outcomes for events + Ensure efficient, consistent, and accurate information sharing with the Offices of the President, Advancement, Student Life, Heritage Center, Residence Life, Dining Services, Facilities, Athletics, Information Technology, and Security + Foster long-term relationships with internal departments and external vendors through reliable support, clear communication, and high service standards + Supervise or collaborate with staff on room configurations, furniture/equipment set-ups, and event execution logistics + Perform post-event evaluations to improve event efficiencies + Work closely with the Office of the President with coordination to ensure the success of President-related special events + Prepare and process event contracts, event billing, and confirmations with attention to timeliness and financial accuracy + Maintain event services budget lines in support of campus event needs as well as build and recruit third party relationships and reservations when appropriate + Perform additional duties aligned with the evolving needs of the University and its _Mission_ **Position Skills and Abilities:** + Superior judgement and interpersonal skills in working seamlessly and affectively within a campus community in partnership with vendors and campus departments + Ability to work closely and creatively with multiple stakeholders within a variety of events and multi-task their individual requirements + Ability to manage tasks associated with the supervising of event set-up and tear down + Capability to do moderate physical activity as it relates to event planning, set-up, and oversight **Requirements:** + Bachelor's degree and a minimum of two years' experience in event planning and/or management in a university or complex institutional setting is preferred + Proficient in Microsoft Office products as well as the operation of Campus Scheduling software + Familiarity with a University environment is preferred To apply with a growing faith-based University for the **Director of Scheduling and Event Planning** position, please submit a UD Employment Application (https://www.dbq.edu/AboutUD/Employment/OnlineApplicationforEmployment/) with an attached cover letter, resume, and three professional references or email application materials to HR@dbq.edu . Applications from qualified persons with diverse backgrounds and cultures, including women and persons of color, are welcomed. AA/EEO. For more information regarding the Jeanne Clery Act, please go to https://www.dbq.edu/SafetySecurity/JeanneCleryAct/ . Primary Contact 12298 Human Resources -University of Dubuque , HR 563-589-3364 Phone Phone Phone 563-589-3682 Fax HR@dbq.edu Email True True True **Job Details** Categories Education Location Dubuque, IA Job Type Employee Full/Part Company ID 1313 Job REQ # UFJNSHZlWWFMaFVSaHBqVVpzajJFcDlISzdJRU5IV0MrQkhSU05MZ2psZmNaWHFITEtwaTVRay95clZXTGxITQ== \# Positions 1 Start Date 20250612 End Date 20250731 Featured Job TH Ad TH Comments **Similar Jobs** Assistant Director of Clinical Education- Physical Clarke University Graduate Assistant in the Office of Admission University of Dubuque Graduate Assistant for Strength and Conditioning University of Dubuque Graduate Assistant for Softball University of Dubuque Graduate Assistant - Heritage Center Social Media University of Dubuque Graduate Assistant in the Office of Human Resource University of Dubuque Graduate Assistant in the Department of Natural an University of Dubuque Part-time Adjunct Faculty for the LIFE Program - C University of Dubuque Security Officer University of Dubuque Professional Engineer - Civil (Direct Hire) Sedona Staffing Services **Share this Job** University of Dubuque **About the Company** **About the University of Dubuque** The University of Dubuque is a private, Presbyterian, coeducational, professional university with a foundation in the liberal arts. Our commitment is to nurturing the mind, body, and spirit as well as encouraging students to explore their fullest potential, is part of a rich Christian identity that dates back to the University's founding in 1852. Our welcoming interfaith community of 2000 students attracts young men and women from across the country and around the globe who seek the knowledge and the skills to make a difference in our ever-changing world. Within a values and faith base, we offer you an array of perspectives and broad exposure to our truly global society. The University comprises the undergraduate college, the graduate school, and the theological seminary. **Mission and Vision** The University of Dubuque is a private university offering undergraduate, graduate, and theological seminary degrees, and other educational opportunities with the intention of educating and forming the whole person. The University is comprised of individuals from the region, our nation, and the world. As a community, the University practices its Christian commitments by educating students, pursuing excellence in scholarship, challenging students to live lives of worth and purpose, and preparing students for service to the church and the world. Therefore, the University of Dubuque is committed to: + A hospitable Christian environment which respects other faith traditions; + Relationships which encourage intellectual, spiritual, and moral development; + Excellence in academic inquiry and professional preparation; + A diverse and equitable community where Christian love is practiced; + Stewardship of all God’s human and natural resources; + Zeal for life-long learning and service.