Job Posting Title:

Director of Department Affairs

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Hiring Department:

Department of Psychology

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes 

What benefits do I receive with UT? The university offers an impressive benefits package. For more details on benefits, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards

For more information about the College of Liberal Arts, please visit: https://liberalarts.utexas.edu/

Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on the college staff leadership academy, please visit: https://liberalarts.utexas.edu/resources-for-faculty-staff/staff-leadership-academy/

For more information on college staff professional development, please visit: 

https://wikis.utexas.edu/display/larc/Staff+Professional+Development+Fund 

Purpose 

The Department of Psychology is seeking a highly motivated director to oversee the Psychology Business Office operations and assist the department chair with the essential and complex processes integral to the success of the department, including support for the research and teaching missions. 

Responsibilities Direct, manage, and supervise all administrative operations for Department of Psychology Business Office. Duties include, but are not limited to payroll, human resources, employment recruitment, purchasing, account reconciliation, reporting, and inventory management. Organize and lead weekly staff meetings and serve as project manager initiatives, identifying and assigning tasks, tracking progress, and ensuring deliverables are met in a timely and successful manner. Serve as secondary supervisor for other staff members and designated backup for staff members as needed. Advise Department Chair on personnel management and Human-Resources-related matters.Coordinate and provide oversight and analysis of, and strategic advice pertaining to, faculty recruitment, reviews, research leaves, promotion, service, and teaching. Attend faculty and Executive Committee meetings and advise participants on financial, administrative, curriculum, and faculty-related matters. Coordinate with College of Liberal Arts Dean’s Office, Human Resources team, Research Support Office, Course Management Services team, the Provost’s Office, and other relevant campus units to address and resolve faculty-related concerns as needed.Support the extramurally funded research mission of the department including management of pre and post award specialists. Maintain ongoing contact with department faculty with sponsored research grants, department staff, OSP and accounting staff to ensure quality, implementation and completion of grant-related contractual work.Make policy recommendations and develop reports, briefs, presentations, and other materials to help advance policy goals. Participate in and conduct as needed internal and relevant external meetings, committees, and related function.Strategic planning in conjunction with leadership to grow the program and align with the university strategic plan. In coordination with Academic Program Coordinator and Graduate Program Administrator, provide oversight and analysis of, and strategic advice pertaining to curriculum planning and graduate student support. Attend departmental course scheduling meetings and advise participants on such matters accordingly. Coordinate with College of Liberal Arts Course Management Services team, Dean’s Office, and other relevant campus units to address and resolve curriculum-related concerns as needed.Other related functions as assigned.

Required Qualifications 

Bachelor's degree in a related field. A combination of five years’ experience including supervisory experience in an administrative or operations role, preferably in a higher education environment. Capacity to work independently without substantial guidance. High standards, professional demeanor, professional communication skills, and the ability to compose accurate and timely correspondence. Ability to work independently and as part of a team, to organize, prioritize, and report on competing projects. Proven effectiveness in cross-disciplinary collaboration both inside (in other units and functions) and outside the organization. 

Relevant education and experience may be substituted as appropriate. 

Preferred Qualifications 

Master's degree or higher in a related field. More than five years of experience in an administrative or operations role. Experience and familiarity with The University of Texas at Austin, its policies, procedures, and systems. Experience working in a collaborative academic environment with faculty, staff, and other stakeholders in higher education. 

Salary Range 

$85,000 + depending on qualifications

Working Conditions 

Typical office environment 

Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest 

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. 

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. 

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. This position has the option to elect the Optional Retirement Program (ORP) instead of TRS, subject to the position being 40 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English and Spanish) [PDF]Right to Work Poster (English) [PDF]Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.