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Summary

Dir Research Grants Financial Management

Position Highlights:

The Director Research Grants Financial Management is responsible for providing strategic oversight and guidance for the team of supervisors and Research Financial Analysts that manage sponsored and non-sponsored research and faculty support activities for 300+ research and clinical faculty across the Divisions to ensure financial and non-financial compliance with federal and sponsor regulations and institutional policies.

The Director’s staff leadership expectations include recruiting, training, employee development, performance management, evaluation, pay actions, and monitoring staffing levels.

The Director is responsible for continuous process improvement within the Grants Management Office (GMO) and as a key collaborator across the organization for process improvement initiatives in order to support a high level of customer service, efficiency, and compliance as well as development and consistent implementation of standard operating procedures (SOPs), performance metrics, and software solutions.

Responsibilities:

Lead and develop a high-performing team, fostering a culture of accountability, continuous improvement and professional growth. Define and execute the strategic vision for post-aware financial operations, aligning with institutional goals and research priorities. Oversee organizational staff models, and succession planning to ensure long-term operational success. Develops and is accountable to service level standards; fosters and monitors faculty-facing customer service; serves as a resource to team members and faculty to resolve issues. Monitors workload and productivity metrics. Supports personnel with prioritization. Determines appropriate staffing levels and workload allocation. Builds engagement through staff recognition and team building opportunities. Reviews annual employee survey and develops and implements improvement action plans. Accountable for hiring, performance evaluations, resolving disputes, and managing pay budget and pay actions of staff. Directs written work instructions. Delegates to lower leadership as appropriate to create and execute. Oversee the development and delivery of training programs to build institutional capacity in research financial management - post awards. Collaborates on development and implementation of a comprehensive curriculum with Sponsored Research, Research Finance, and others, to ensure consistent practices across sponsored and non-sponsored research activities. In collaboration with other process owners, conducts stakeholder training and change communication for central research administration offices, Division/Department Administration, and other business units. Keeps current in best practices, trends and organizational and sponsor changes to maintain the orientation and education process for Research Financial Analysts. Ensures all GMO staff are appropriately trained by providing appropriate feedback on an ongoing basis. Monitors productivity and quality metrics, the regulatory landscape, and federal enforcement trends to identify and implement educational and training opportunities. Strategic outreach and collaboration with Director-level staff in central research administration offices, other business partners, and with the Divisions. Provides analysis and recommendations to improve value by streamlining offerings and standardization across offices. Institution-wide key contact for process and technology improvement projects impacting the GMO. Strategic advisor to maximize cost recovery from sponsored funds and plan and budget for research enterprise needs. Provide fiscal stewardship of all faculty and non-research activities through strategic planning to enhance grant expense monitoring functions including labor distributions, and effort reporting. Champion process improvement and automation initiatives to enhance service delivery and reduce administrative burden. Drive the development of scalable solutions that support the growth and complexity of the research enterprise. Direct guidance to GMO staff (including award set up and rebudgeting) and indirect to various research departments (budget preparation) for sponsored and non-sponsored research activity related issues: development of proposal budgets (secondary to Division Admin lead), award budgets set-up and rebudgeting (primary), effort allocation, review of charges for compliance with cost principles, and activity-level budget and spending planning Accountable for compliance with relevant regulations and funding terms and conditions; works closely with Corporate Compliance, Divisions, and Research Finance to ensure accurate and timely expenditure review and activity budget management; supports resolution of items of cost. Partners with Divisions, faculty and other stakeholders to provide high-quality and timely service in a collaborative environment. Provide resource expertise to GMO leaders and Research Financial Analysts, Divisions, and faculty to resolve complex issues. Partners with Research Finance to execute and respond to financial and compliance audits. Addresses GMO audit findings to enhance process improvement and training. Applies institution-wide goals to unit-level process improvement initiatives. Analyzes potential operational improvements and takes initiative to recommend changes and implement new processes, including efforts to automate workflow. Provides ongoing review, guidance, and action to conduct operations in an efficient and financially sustainable manner. Initiates processes, procedures, and metrics to efficiently support investigators while fully meeting federal guidelines and other financial or regulatory requirements. Accountable for ongoing strategic input and monitoring of all grant and financial activity related policies, procedures, work tools, and reports and updates as appropriate; working with other offices (e.g., Research Finance, Sponsored Research, Corporate Compliance, Divisions) as needed. Develops and implements work tools and reports working through lower leadership to support efficient and compliant activity management related to post-award grant management and non-research faculty led activities. Champion process improvement and automation initiatives to enhance service delivery and reduce administrative burden. Drive the development of scalable solutions that support the growth and complexity of the research enterprise. Direct guidance to GMO staff (including award set up and rebudgeting) and indirect to various research departments (budget preparation) for sponsored and non-sponsored research activity related issues: development of proposal budgets (secondary to Division Admin lead), award budgets set-up and rebudgeting (primary),  effort allocation, review of charges for compliance with cost principles, and activity-level budget and spending planning Accountable for compliance with relevant regulations and funding terms and conditions; works closely with Corporate Compliance, Divisions, and Research Finance to ensure accurate and timely expenditure review and activity budget management; supports resolution of items of cost. Partners with Divisions, faculty and other stakeholders to provide high-quality and timely service in a collaborative environment. Provide resource expertise to GMO leaders and Research Financial Analysts, Divisions, and faculty to resolve complex issues. Partners with Research Finance to execute and respond to financial and compliance audits. Addresses GMO audit findings to enhance process improvement and training. Applies institution-wide goals to unit-level process improvement initiatives. Analyzes potential operational improvements and takes initiative to recommend changes and implement new processes, including efforts to automate workflow. Provides ongoing review, guidance, and action to conduct operations in an efficient and financially sustainable manner. Initiates processes, procedures, and metrics to efficiently support investigators while fully meeting federal guidelines and other financial or regulatory requirements. Accountable for ongoing strategic input and monitoring of all grant and financial activity related policies, procedures, work tools, and reports and updates as appropriate; working with other offices (e.g., Research Finance, Sponsored Research, Corporate Compliance, Divisions) as needed. Develops and implements work tools and reports working through lower leadership to support efficient and compliant activity management related to post-award grant management and nonresearch faculty led activities.  Casey DeSantis Cancer Research Program, including providing accurate salary information and estimates on costs across the project period, appointing labor and other expenses, and managing expenditures within budget periods. Provide financial oversight of all grants and research support activities. Ensures staff work with investigators to accurately forecast expenses, assign and monitor labor distributions, and monitor expenses within budgets. Responsible for preparing and managing cost center budget and forecasts, for large GMO staff.

Credentials and Experience:

Bachelor’s Degree – field of study: Medical / Scientific, business administration or related field   Eight (8) years of post-award research administration-related experience in a research/clinical/academic setting Five (5) years of leadership experience in a research/clinical/academic setting as a supervisor, manager, or above

Preferred Exp/Certification:

Certified Research Administrator (CRA) or Certified Public Accountant (CPA) preferred Post-award research administration experience in an academic medical center or NCI-designated cancer center