JOB TITLE: Diesel Tax Rebate Analyst
DEPARTMENT: Data and Decision Science
REPORTING TO: DDS/C&I Director
LOCATION: Witbank
ADDITIONAL INFO: The role is based in Witbank, Mpumalanga. The preferred candidate should be based in Witbank as this is an onsite role.
PURPOSE OF POSITION
The Tax Rebate Specialist is responsible for overseeing Mining Diesel Fund Rebate activities at selected customers within the mining environment in sub-Saharan Africa (SSA) region and supporting the Data and Decision Science function in the accurate and timely production of mining Diesel Fund Rebate reports to customers.
KEY RESPONSIBILITIES
Mining Diesel Fund Rebate Duties:
Assist customers with their Diesel Fund Rebate claim preparation and queries
Validate all master and transaction data on the Gilbarco DataFlex platform that is used to prepare the claims
Overseeing the preparation, submission, and tracking of customer Diesel Fund Rebate applications.
Ensuring compliance with The Act and rebate regulation requirements.
Analyzing and interpreting relevant legislation and ensure claims are compliant.
Gathering, validating and organizing data necessary for customer rebate submissions.
Analyzing financial and operational data to support rebate claims including asset listing, geo zone data etc.
Performing analytical reviews on the monthly claims and investigating any variances before processing the claims.
Liaising with internal and client stakeholders (e.g., finance, tax, operations) to gather required information and support Diesel Fund Rebate claims.
Communicating with external parties such as tax advisors, auditors, and SARS officials regarding rebate matters.
Providing guidance and support to colleagues on best practice for rebate procedures and requirements.
Presenting Diesel Fund Rebate claims to customers being audited by SARS.
Assisting with the response to any customer SARS audits and enquiries related to rebate claims.
Implementing internal controls and procedures to mitigate risks associated with rebate processes.
Monitoring all geo zone activities in line with the fuel consumption and mining activity daily, monthly, quarterly and annually.
Reconcile the Mining Diesel Rebate activities via Master data on the DataFlex systems platform.
Review the fuel accounting data, reconcile the same with the Diesel Fund Rebates and investigate any variances.
Administrative:
Ensuring timely and accurate preparation, filing, and submission of mining diesel rebates for various entities within the region.
Work closely with the customer team at the mine and the Gilbarco on-site team to ensure asset classification and utilization qualifies for the claims submitted.
Identifying and evaluating tax rebate and incentive programs offered by SARS for eligible activities.
Advising on strategies to maximize tax rebates and incentives available under applicable tax laws.
Maintaining accurate and organized records of tax-related transactions, filings, and correspondence with tax authorities.
Ensuring compliance with document retention policies and procedures.
Continuously improving mining diesel rebates processes and controls to enhance efficiency and compliance.
Design the Standard Operating Procedures to be applied to the DataFlex system as an accurate means to prepare customer Diesel Fund Rebate claims.
Implementing best practices and adopting new technologies to streamline tax-related activities.
DELEGATION OF AUTHORITY
As per Board-approved DOA and as necessary for functions outside the DOA. As delegated by the Managing Director, when necessary.
POSITION RELATIONSHIPS
Internal
Finance & Accounting team
Head of departments
Technical On-Site Teams
Operations Division
External
Customers
Tax advisors
Audit firms
MEASURES OF PERFORMANCE
On time delivery of Diesel Fund Rebate reports to customers
Validation of Master and Transactional Data
Identification of asset classification changes
Identification of geo sone changes
Accuracy of the Diesel Fund Rebate claim reports with the DataFlex fuel accounting reports
Clean SARS audits
PERSONAL QUALIFICATIONS & EXPERIENCE
Education/ achievements
Required
Bachelor’s degree in Accounting
Preferred
Higher Diploma in Taxation
Accounting Articles
Experience/ Knowledge
Minimum 3 years’ experience with Diesel Refund Claim preparation and submissions to SARS
Practical Fuel Accounting
Experience with data feeds from electronic fuel management systems
Experience with data feeds from tracking devices
In the mining industry
Specific Skills
Ability to learn and grow on proprietary systems platforms such as DataFlex or any other fuel system
Ability to communicate across levels with internal stakeholders, customers, and suppliers
Build relationships with the customers finance, engineering and supply chain staff
High Degree of accuracy and attention to detail.
Ability to work under pressure and deliver to tight deadlines.
Proficiency in MS Word, PowerPoint & Excel
Excellent communication skills
Strong English written skills with ability to draft customer reports and do investigations
Customer focused
Ability to work without supervision, under pressure and meet strict deadlines
Ability to be flexible and agile in a high-pressure environment
Proficiency in English and Afrikaans
WHO IS GILBARCO VEEDER-ROOT
Gilbarco Veeder-Root, a Vontier company, is the worldwide technology leader for retail and commercial fueling operations, offering the broadest range of integrated solutions from the forecourt to the convenience store and head office. For over 150 years, Gilbarco has earned the trust of its customers by providing long-term partnership, uncompromising support, and proven reliability. Major product lines include fuel dispensers, tank gauges and fleet management systems.
WHO IS VONTIER
Vontier (NYSE: VNT) is a global industrial technology company uniting productivity, automation and multi-energy technologies to meet the needs of a rapidly evolving, more connected mobility ecosystem. Leveraging leading market positions, decades of domain expertise and unparalleled portfolio breadth, Vontier enables the way the world moves – delivering smart, safe and sustainable solutions to our customers and the planet. Vontier has a culture of continuous improvement and innovation built upon the foundation of the Vontier Business System and embraced by colleagues worldwide. Additional information about Vontier is available on the Company’s website at www.vontier.com.
At Vontier, we empower you to steer your career in the direction of success with a dynamic, innovative, and inclusive environment.
Our commitment to personal growth, work-life balance, and collaboration fuels a culture where your contributions drive meaningful change. We provide the roadmap for continuous learning, allowing creativity to flourish and ideas to accelerate into impactful solutions that contribute to a sustainable future.
Join our community of passionate people who work together to navigate challenges and seize opportunities. At Vontier, you are not on this journey alone-we are dedicated to equipping you with the tools and support needed to fuel your innovation, lead with impact, and thrive both personally and professionally.
Together, let’s enable the way the world moves!