Title:

DG BOSS: Administrative Specialist I

Coordinates and maintains records with Ship’s Store staff.Creates and modifies various documents, i.e. training records, organizational charts, etc.Provides administrative function in the maintenance of all pertinent files, generates reports, presentations, graphs, charts and gathers matrix data to support the level of activities in Laundry, Barber Shop, Beauty Shop, Tailor Shop, and the Ship’s Store to prepare monthly Annex Statistical operational reports.Prepares correspondence to U.S. Navy, NEXCOM, and KBR-DG.Responsible for returned checks collection, accessing and printing off reports of the weekly sales, and analyzing sales and stock figures.Assist in merchandising sales floor displays and promotions and performs monthly inventory.Coordinates publications of important store/outlet events.Maintains personnel records to include the screening of Leave / R&R Requests and Personnel Action Notices (for travel, promotions, transfer, and termination) before submission to the Human Resources Department.Accepts and reviews correspondences, messages, and other paperwork to determine the nature of action and forwards them to the appropriate persons.Operates computer systems and other specialized equipment for data entry and timekeeping purposes.Coordinates meetings and perform other administrative duties as may be assigned by Ship’s Store Supervisor.

Basic Qualifications

Must possess administrative, organizational, and computer skills to include proficiency with Microsoft Office suite including (MS Word, PowerPoint, Excel, and Outlook).Proven ability to organize, prioritize, and follow through to completion on multiple tasks, under strict deadlines and changing priorities.Previous experience with, or an ability to learn to use common office equipment, such as modern phone systems, fax machines, and copy machines.Comfort multitasking and handling multiple requests from different individuals and departments.Ability to work quickly and in a potentially high-stress environment.Strong communication skills and extremely self-motivated when managing communication channels.Must pass overseas medical screening and be in good health.Must have a valid and be able to obtain driver’s license with restriction code at least 2.

Preferred Qualifications

JOB SPECIFICATIONS: SPECIAL CERTIFICATION OR TRAINING

N/A

EDUCATION:

Must have at least a high school diploma, technical or vocational course graduate is required.

EXPERIENCE:

Minimum of 2 years of experience in Business and Industrial areas and/or general office experience performing the full range of office support duties.