Job Posting Title:

Development Specialist, Texas McCombs

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Hiring Department:

Red McCombs School of Business

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought-leadership of a world-class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world.

For more information about Texas McCombs please visit: https://www.mccombs.utexas.edu/

Purpose

Support multiple Gift Officers with meeting and calendar management; donor and prospect research, briefing notes and collateral, and portfolio management; travel and entertainment coordination, reimbursements, adhering to university guidelines; endowment, pledge, and gift processing; data management and record keeping.

Responsibilities

Data Maintenance

Maintain current information in VIP system (alumni database), solicitation tracker, and other systems, as needed, for accurate tracking of donors. Handle gift processing submissions, acknowledgment correspondence, and pledge payment records. Update and correct donor records and perform related clerical or process functions. Create fundraising reports, as needed. 

Event Logistics

Coordinate details of occasional fundraising and alumni engagement events, in national, regional, and local territories. Create invitation lists in partnership with research analyst. Coordinate outreach to invitees with gift officers across campus, as needed. 

Strategy and Development

Provide high level support for McCombs gift officers as assigned. Develop strategy with gift officers before scheduling meetings with alumni, friends, or parents of current students. Prepare donor briefing notes and talking points for multiple gift officers and the Dean of the McCombs School of Business. Provide administrative support, which includes, but is not limited to: mail merges and filing; donor database updates; fundraising activity tracking in Excel (or other platform) for special campaigns, as needed; providing gift and promotional items for donors and prospects, as needed; document stewardship and engagement activities for gift officers, as needed, and help with gift agreements, as needed.

Travel Coordination

Prepare calendars, budget projections, travel documents, trip itineraries, donor collateral materials and arrange travel for gift officers. Prepare Requests for Travel (RTAs) and reimbursements, including travel, entertainment, and other miscellaneous items. Compose and prepare correspondence, reports, meeting agendas, and notes, assist with contact reports, thank you letters, and follow up materials, as requested. Other related functions as assigned.

Other related functions as assigned.

Required QualificationsDemonstrated success in a customer service environment and the ability to communicate effective relationship management.Effective communication skills and ability to work independently as well as collaborate in a team-oriented environmentPrevious success managing multiple projects, assessing work priorities, and as well as regular ability in meeting deadlines.Demonstrated proficiency in organizing and recording data.Proficiency with software, especially MS Word, Excel, and Outlook and comfort with learning new technologies.Bachelor’s degree and one year of experience with specialized development work.

Relevant education and experience may be substituted as appropriate.

Preferred QualificationsTwo or more years of relevant experience.More than a year of experience in a supervisory role.More than two years of experience with fundraising at UT Austin.Experience working in a large-scale research university. Thorough understanding of the development process and the integral role stewardship and development communications play in overall fundraising strategy. Working knowledge of UT Austin's policies and procedures. Experience with VIP database and DEFINE.

Salary Range $54,000 + depending on qualifications

Working ConditionsWorks in standard office conditions, in a shared office environment with repetitive use of a keyboard at a workstation.Some evening and weekend hours may be required during peak periods and special events.Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas.This is an Austin, TX-based position and is eligible for occasional remote work

Required Materials

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisorLetter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English and Spanish) [PDF]Right to Work Poster (English) [PDF]Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.