Location: PHL - Philippines, Philippines

In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible.

Thales has been present in the Philippines since 2002, and continues to support the country’s big ambitions in the aerospace, defence and digital security sectors. As a committed partner to the country, Thales works closely with key Filipino partners in the areas of digital identity and security, air traffic management and defence, where its technologies and services supplied Digital Identity & Security business lie at the heart of modern life, from payment to enterprise security and the internet of things. Thales employs a workforce of close to 200 employees in the Philippines, across two facilities in Manila and Laguna.

Organization Context:

The Customer Service (CS) Group provide a Customer Service center of excellence for Thales AMS product/system users in the region, with a highly capable, flexible and responsive workforce, who will work hard to provide cost competitive in-service support and services. The Deputy Project Manager – Philippines reports to the Project Manager - Philippines and is the primary in-country driver within the CS Group for CS Project Management, Customer Care and Customer Relationship Management.

Purpose of the Role:

Customer Service Deputy Project Manager – Philippines is responsible for managing and coordinating internal and external dedicated resourcing (including any subcontracted entities and the Customer) in collaboration with the permanent organisation of the Project Department. He/she leads the in-country project activities throughout the project lifecycle to the satisfaction of the different stakeholders.

Responsibilities:

Thales AMS CS Project Management

Pre-contract the Deputy Project Manager – Philippines will contribute to preparing the bid and support/contribute to the negotiation with the Customer to:

Define the initial project baseline based on a viable solution and project structure regarding the Customer requirements and Company strategy/policyLaunch the solution orient phase, organize and plan the future projectCreate and validate the bid based on the stakeholders’ commitment, by managing risks and opportunities of the future projectBased on the initial project baseline, define major milestones for delivery and acceptanceConsolidate the costs and validate the whole project baseline for the bid.

In-contract the Deputy Project Manager – Philippines, will:

Ensure transition to the project phase and prepare, organise and validate the project launchEstablish and update project requirements baseline collaboratively with the Project Manager – Philippines, Bid Manager and the Capture Leader

Establish and update project execution baseline (project structure, work package descriptions, partners and supplier contractual data, management plans, costs, budgets and financial structure, resourced schedule)

Establish and update project key decision data (contingencies, strategy, business case)Initialise the project: identify the key project stakeholders, set the project team, organise the project structuring activities, start-up project activities and identify and allocate the source project requirementsContribute to aspects of the acquisition strategy: « Make or Buy » strategy, suppliers’ consultation and negotiation, contracts execution and closureContribute to the project launch review and involve all stakeholders: project teamContribute to the Management Plan and associated documents (PMP, WBS, OBS, schedule, budget allocations…), industrial scenario, project charter, team charter…

In-contract the Deputy Project Manager – Philippines will execute, monitor and control the project:

Launch the work packages,Control the project in respect of the stakeholders’ commitments, while mastering risks and opportunities,Control requirements, costs and schedule during all the project life cycleManage project quality and Customer and stakeholder overall satisfactionManage legal and contractual requirements including handling disputesConduct regular progress review meetings, reporting the project progress to the Project Manager - Philippines and company senior managementClose the project (archiving of documents, closing of the expenditure authorizations) by capitalizing and sharing on enterprise experience (lessons learnt).

Challenges:

Managing multiple internal, subcontract and Customer teams and partners through an aggressive schedule of activitiesManaging large scale system integration with multiple technologiesConfiguration management complexities across multiple system technologiesDeveloping working relationships with all key stakeholders in a complex project environmentMaintaining a strong internal and external customer focusManaging multiple priority actions across internal and external customersMaintaining delivery to contractual requirements with a strong focus on cost optimisationMaintaining strong project governance in challenging conditions

Key Communications:

Internal – Project Manager – Philippines, Executive Management, Department Heads, Project Managers, Bid Managers, Engineers, Procurement staff, Facilities staff, and ILS specialists.

External – Customers and Customer Representatives, Business / Industrial Partners, Subcontractors, Vendors, Suppliers, and other Thales Domain/Companies.

General/Specific Requirements:

GENERALProvide assistance in ensuring a harmonious work environment in all departments that you are working with by upholding Thales's key values.Comply with all relevant company Occupational Health, Safety and Environmental policies and framework and work practices with the intent of preventing or minimising accidental exposures to self, colleagues, visitors and/or the environment and to ensure a safe work practices at all times.Comply with all relevant Company policies and procedures.Excellent communication skills with emphasis on the ability to communicate at all levels of the business.Must be willing for a 2-year fixed term contract

SPECIAL REQUIREMENTSAbility to travel domestically and internationallyCurrent Passport – in-country travel is required. Overseas travel may be required.Current Drivers Licence

Knowledge, Skills and Experience:

QUALIFICATIONS

Engineering or Commercial Degree with Management focus,

Eligibility for Project Management Certification (AIPM or IPMA)

ESSENTIAL EXPERIENCEMinimum of 5 years of experience in a Project Management roleExperience managing within a multinational geographically spread business environmentExperience working as part of a team in complex, technology-based projectsExperience in managing multidisciplinary IT engineering staffExposure to working a Project Management role within projects to an aggressive schedulePrior experience in managing the delivery of complex projects

DESIRABLE EXPERIENCEAsian experience in Project Management,Export control and Export Business Experience

DESIRABLE BEHAVIOURHighly autonomous and resourcefulReliable with good work ethicConfident and decisiveExcellent communication skills with the -ability to discuss technical issues with non-technical staffability to influence outcomes in an international Project environment

At Thales we provide CAREERS and not only jobs. With Thales employing 80,000 employees in 68 countries our mobility policy enables thousands of employees each year to develop their careers at home and abroad, in their existing areas of expertise or by branching out into new fields. Together we believe that embracing flexibility is a smarter way of working. Great journeys start here, apply now!