Summary The Deputy Director of Facilities and Logistics Support (“Deputy Director”) provides executive leadership and direction on all aspects of facilities and logistics services for all Smithsonian facilities and organizations, encompassing more than 680 buildings with over 12 million square feet of space, spread across 25,000 acres of land with associated utilities and infrastructure. Responsibilities In concert with the Director of Facilities Management (FM), develops goals and long-range plans for the Office of Facilities Management and Reliability (OFMR) involving organization strategy and performance, as well as the allocation of resources, including personnel, funds, and space. Develops procedures through which better use of resources can be achieved. Suggests, makes, or directs management studies in such areas. Refines or expands proposals as required or oversees the implementation of those approved proposals. Provides staff advice, in-depth guidance, and overall assistance to the Director, Associate Directors, managers and supervisors at all levels in a wide variety of areas of management, organizational planning, and staff development. Manages the development of policies and procedures relating to OFMR functions and activities. Engages in negotiations with organizations to ensure implementation and effective operation of such policies and procedures. Makes decisions on organizational improvements needed as a result of periodic analyses and evaluations of organizational success in meeting goals and objectives. Oversees and administers federal appropriations and Trust funds for OFMR Facilities and Logistics Support functions across the Smithsonian Institution (SI), ensuring the presence and application of adequate control systems to monitor expenses and that such expenses do not exceed budgeted amounts. Adheres to financial management policies and procedures contained in relevant policies, directives and manuals. Participates and/or represents SI in high-level policy meetings, making significant contributions on matters pertaining to facilities management activities. Accompanies leadership or represents SI on facilities management programs and activities before SI senior management, Regents, Congressional Committees, other jurisdictional entities, and professional associations. Interacts with the National Park Service, General Services Administration, U.S. Postal Service, Dept. of Transportation, and other public sector organizations. Takes on the overall responsibility and provides executive leadership to ensure effective operation of all IT functions in conjunction with the business and operational objectives of OFMR. Liaise with FM and OCIO decision-makers to identify, recommend, develop, implement, and support cost effective technology solutions for all aspects of the organization. Asset Management Division: Responsible for analyzing SI's facilities systems and equipment reliability, and developing proactive maintenance, surveillance, and operating procedures and engineering design solutions. Provides expert advice in the management and oversight of maintaining, operating and repairing SI’s complex facilities, systems and structures. In conjunction with OPDC, OCON&PPM and OSHEM, validates facilities requirements for major design and construction initiatives that impact the operations, maintainability and reliability of all SI facilities. Oversees and manages SI's Facility Condition Assessment process. Serves as the principal liaison between OFMR and the other entities regarding facilities engineering, technical design issues and building commissioning. Primarily responsible for providing technical engineering support, project management, contract oversight and professional supervision of facilities systems, projects, and contracts. Facilities Resilience Division: Manages the development, implementation and updating of energy management plans and processes including the identification of SI-wide targets to reduce consumption and lower greenhouse gas emissions. Monitors initiatives of Federal agencies and other organizations to identify best practices and to develop or adapt and apply new techniques, methods and processes across the Smithsonian. Oversees the formulation of policies and procedures to implement the overall SI sustainability and recycling efforts. Assesses new requirements, reviews existing processes and procedures, and develops and implements new action plans, programs and methods to improve operating policies and procedures. Applies in-depth understanding of Federal, state and local requirements to promote a healthy environment. Compiles and analyzes Institution-wide data on performance relative to sustainability benchmarks and targets. Museum Support Services Division: Responsible for mail services, fleet management, passenger and cargo transportation, warehousing and facility management which enables SI's mission. Partners with leased property management to maintain the facility, safeguarding collections and staff. Provides overall management of mobile assets including acquisition and disposal. Provides oversight and guidance for all SI units on Postal matters including offsite mailing centers located at several facilities. Performs warehousing activities and operates the Smithsonian’s primary Shipping and Receiving Office. Requirements Conditions of Employment Pass Pre-Employment Background Investigation May need to complete a Probationary Period Maintain a Bank Account for Direct Deposit/Electronic Transfer Males born after 12/31/59 must be registered with Selective Service Meets the basic qualifications and specialized experience as listed below. Qualifications BASIC QUALIFICATIONS Applicants must clearly demonstrate the necessary level of managerial and leadership skills and competence to perform successfully in this position. This includes a degree in an applicable subject matter field, or a combination of education and appropriate experience that provides knowledge comparable to that normally acquired through successful completion of a four-year course of study in an applicable subject matter field. SPECIALIZED EXPERIENCE In addition, applicants must have one year of specialized experience at or equivalent to the GS-15 level. The experience includes managing an extensive facilities and logistics services program; or managing business operations that includes workforce management, transportation, mail, audio visual, and information technology services; and managing life safety, high voltage, and utility management and sustainability programs. The applicants that meet the basic qualifications will be evaluated further against the following criteria: 1. Skill in leading a large and complex facility management program to include functions such as facilities asset management, facilities project management, transportation and logistics, and energy and utilities management. 2. Knowledge and skill in executive level program planning, budgetary process, and resource management including developing program/performance tracking and upward reporting systems and establishing results-based performance measures. 3. Possess strong interpersonal and communication skills to build relationships and negotiate solutions that address varied and complex, and occasionally opposing interests among varied audiences. 4. Skill in leading, supervising, and managing a multi-disciplinary and talented workforce, including fostering teamwork and high morale, as well as attracting, retaining, and motivating employees. Education Additional Information SUPERVISION EXERCISED The Deputy Director supervises professional, administrative and trades staff and oversees the recruiting, selection and development of employees and the provision of leadership, technical advice, and overall guidance to subordinates. Assigns work and monitors work progress for compliance with organizational goals. Communicates work requirements and provides guidelines and performance expectations for staff through the formal employee performance management system. Observes performance and conducts performance appraisals. Provides informal feedback and periodically evaluates employee performance. Resolves informal complaints and grievances and advise employees of formal processes as deemed appropriate. Develops performance improvement plans and recommends personnel actions as necessary. Advises and counsels employees on matters related to work and administrative requirements. Effects disciplinary measures as appropriate to the authority delegated in this area. Reviews and approves or disapproves leave requests. Identify employee training requirements and authorize appropriate training requests; and ensure that subordinates are aware and trained in safety requirements and comply with safety regulations. SUPERVISORY CONTROLS The Director of Facilities Management provides administrative direction in terms of broad guidance on overall policy, program objectives, and delegated authority. Within this framework, the incumbent, in turn, independently plans and carries out assigned responsibilities as the recognized authority for facilities support and logistics services. Major policy questions or controversial issues are discussed with the Director for guidance. The incumbent keeps the Director informed of significant program activities and potential problems. Work performance is appraised in terms of overall effectiveness in achieving program objectives. SECURITY LEVEL This position has been reviewed to determine the level of POSITION SENSITIVITY. Based on the nature of the work, the position has been determined to be Public Trust/HIGH RISK. This designation will require (1) a pre-employment Security Agency Check (SAC) for the prospective incumbent; and (2) a subsequent comprehensive background investigation and favorable adjudication in order to continue in the position. EEO The Smithsonian Institution does not discriminate against any employee or any applicant for employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, age, membership in an employee organization or other non-merit factors. REASONABLE ACCOMMODATION The Smithsonian provides reasonable accommodation to applicants with disabilities. If you need an accommodation for any part of the application and hiring process, please notify the contact person listed in this announcement. The decision on granting a reasonable accommodation will be made on a case-by-case basis. RELOCATION Relocation expenses will not be paid.