Department Coordinator I
Bowdoin College
Posting Details Posting Details Title Department Coordinator I Posting Number S01453JP Department Outing Club Job Summary The Bowdoin Outing Club seeks a self-motivated and organized individual to fill the role of Department Coordinator. This individual will provide seamless administrative support to a department that organizes more than 150 trips each year for hundreds of Bowdoin students to engage with the Maine outdoors. They will manage coordination of finances, expenses, student jobs, transportation, and other critical administrative functions.
This role is responsible for performing a variety of tasks that may include: maintaining departmental records, invoicing, assisting with scheduling and coordinating meetings, and handling general office duties. The ideal candidate is highly organized, detail-oriented, and proficient in office software applications.
Essential Functions: Provide general administrative support, including promoting trips on Campus Groups, sending correspondence detailing events and trips, running data reports and arranging trip transportation. Support other administrative functions unique to the BOC, such as running the BOC store ; arranging logistics for Wilderness First Responder (WFR); submitting Education Trip Leader (ETL) paperwork, and tracking ETL Permit Holders. Serve as liaison with other departments to maintain EHS standards in the Schwartz Outdoor Leadership Center as well as the newly developing Finnegan M. Woodruff Mountain Center in Kingfield.
The hourly range for this position is expected to be: $21.85 –$23.00/per hour. Compensation is based on skills and experience.
BENEFITS AND PERKS A variety of health insurance plans (Medical – effective date of hire, Vision, Dental) Generous Retirement Plan – 10.12% annual compensation contribution (Eligible after 1 year of service and age 26), no match or vesting required! Life and Disability Insurance Paid Time Off: accruals based on hours worked Paid Holidays and Special Days Off: https://www.bowdoin.edu/hr/our-workplace/college-holidays-and-special-days-off.html
Education/Skills Requirements High school diploma or GED required. Associate’s degree preferred.
Must be able to follow verbal and written instructions. Must be able to work independently and in a team environment. Must have good communication skills; be able to get along with co-workers, supervisors and building occupants; and be able to work. Organizational Skills: Excellent organizational skills, including the ability to prioritize work, manage multiple tasks simultaneously, and meet deadlines. Communication Skills: Strong written and verbal communication skills. Ability to produce clear and concise reports, correspondences, and emails. Experience Requirements and/or Equivalents Experience providing general administrative support to department members, including answering phones, responding to emails, and managing correspondence . Ability to coordinate travel arrangements and accommodations for department members as needed. Assist in processing invoices, expense reports, and purchase orders. Experience working with 18–22-year-old college students in an outdoor leadership context, either in a college outdoor program or other outdoor trip organization preferred
Applicants must meet the minimum qualifications in this posting to be considered for hire. Standard Work Days and Hours Standard administrative hours are 8:30am – 5:00pm. Specific hours will be determined upon hire.
This is a part-time position working 27 hours/38 weeks per year, (0.50 FTE) with occasional evening or weekends as required.
We regret that Bowdoin College is unable to provide visa sponsorship for staff positions.
Employment at Bowdoin College is contingent upon satisfactory completion of applicable background checks including but not limited to: criminal records, educational verifications, driving records (when job-related), and/or credit history (when job related). About Bowdoin Bowdoin embraces diversity in all forms, and the College is home to talented students, faculty and staff—with a variety of racial, ethnic, cultural, and socioeconomic backgrounds; religious beliefs; and gender identities, among other factors.
We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College’s multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.
Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin’s reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.
Bowdoin’s campus is situated in a beautiful natural setting. Located in Brunswick, Maine, a town of approximately 20,000, the College is a short drive from the Maine coast, twenty-five miles from Portland and 120 miles from Boston. Shift Employment Category Part Time Academic Year FTE 0.50 Benefits Eligible Yes Pay Type Hourly Background Check Package Requirements Support Staff + Credit Is driving a vehicle (e.g. Bowdoin vehicle or off road vehicle, rental car, personal car) an essential function of this job? No Is a pre-placement physical required for this position? No Posting Date 07/14/2025 Applications Accepted Until Open Until Filled No Type of Posting Internal/External Special Instructions to Applicants If selected as a finalist, you will be required to submit information for three references, including name, email address, phone number and how you know the reference. EEO Information Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses. Supplemental Questions
This role is responsible for performing a variety of tasks that may include: maintaining departmental records, invoicing, assisting with scheduling and coordinating meetings, and handling general office duties. The ideal candidate is highly organized, detail-oriented, and proficient in office software applications.
Essential Functions: Provide general administrative support, including promoting trips on Campus Groups, sending correspondence detailing events and trips, running data reports and arranging trip transportation. Support other administrative functions unique to the BOC, such as running the BOC store ; arranging logistics for Wilderness First Responder (WFR); submitting Education Trip Leader (ETL) paperwork, and tracking ETL Permit Holders. Serve as liaison with other departments to maintain EHS standards in the Schwartz Outdoor Leadership Center as well as the newly developing Finnegan M. Woodruff Mountain Center in Kingfield.
The hourly range for this position is expected to be: $21.85 –$23.00/per hour. Compensation is based on skills and experience.
BENEFITS AND PERKS A variety of health insurance plans (Medical – effective date of hire, Vision, Dental) Generous Retirement Plan – 10.12% annual compensation contribution (Eligible after 1 year of service and age 26), no match or vesting required! Life and Disability Insurance Paid Time Off: accruals based on hours worked Paid Holidays and Special Days Off: https://www.bowdoin.edu/hr/our-workplace/college-holidays-and-special-days-off.html
Education/Skills Requirements High school diploma or GED required. Associate’s degree preferred.
Must be able to follow verbal and written instructions. Must be able to work independently and in a team environment. Must have good communication skills; be able to get along with co-workers, supervisors and building occupants; and be able to work. Organizational Skills: Excellent organizational skills, including the ability to prioritize work, manage multiple tasks simultaneously, and meet deadlines. Communication Skills: Strong written and verbal communication skills. Ability to produce clear and concise reports, correspondences, and emails. Experience Requirements and/or Equivalents Experience providing general administrative support to department members, including answering phones, responding to emails, and managing correspondence . Ability to coordinate travel arrangements and accommodations for department members as needed. Assist in processing invoices, expense reports, and purchase orders. Experience working with 18–22-year-old college students in an outdoor leadership context, either in a college outdoor program or other outdoor trip organization preferred
Applicants must meet the minimum qualifications in this posting to be considered for hire. Standard Work Days and Hours Standard administrative hours are 8:30am – 5:00pm. Specific hours will be determined upon hire.
This is a part-time position working 27 hours/38 weeks per year, (0.50 FTE) with occasional evening or weekends as required.
We regret that Bowdoin College is unable to provide visa sponsorship for staff positions.
Employment at Bowdoin College is contingent upon satisfactory completion of applicable background checks including but not limited to: criminal records, educational verifications, driving records (when job-related), and/or credit history (when job related). About Bowdoin Bowdoin embraces diversity in all forms, and the College is home to talented students, faculty and staff—with a variety of racial, ethnic, cultural, and socioeconomic backgrounds; religious beliefs; and gender identities, among other factors.
We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College’s multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.
Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin’s reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.
Bowdoin’s campus is situated in a beautiful natural setting. Located in Brunswick, Maine, a town of approximately 20,000, the College is a short drive from the Maine coast, twenty-five miles from Portland and 120 miles from Boston. Shift Employment Category Part Time Academic Year FTE 0.50 Benefits Eligible Yes Pay Type Hourly Background Check Package Requirements Support Staff + Credit Is driving a vehicle (e.g. Bowdoin vehicle or off road vehicle, rental car, personal car) an essential function of this job? No Is a pre-placement physical required for this position? No Posting Date 07/14/2025 Applications Accepted Until Open Until Filled No Type of Posting Internal/External Special Instructions to Applicants If selected as a finalist, you will be required to submit information for three references, including name, email address, phone number and how you know the reference. EEO Information Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses. Supplemental Questions
Required fields are indicated with an asterisk (*).
* How did you hear about this position? Indeed.com Chronicle of Higher Education Diverse Issues in Higher Ed Facebook Glassdoor Google Search HigherEdJobs.com InsideHigherEd.com LinkedIn Twitter MANP Maine Job Link LiveandWorkinMaine.com Employee Referral Bowdoin College Website Radio Ad TechMaine NCAA CASE Other If you answered Employee Referral or Other, please specify here:(Open Ended Question)
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