Department Coordinator Company: WMC Advanced Physician Services PC City/State: Valhalla, NY Category: Clerical/Administrative Support Department: WMC Support - WMC Health Union: No Position: Full Time Hours: Monday-Friday Shift: AM Req #: 43864 Posted Date: Jul 30, 2025 Hiring Range: $31.68-$39.83 Apply Now External Applicant link (https://pm.healthcaresource.com/cs/wmc1/#/preApply/29995) Internal Applicant link Job Details: Job Summary: The Department Coordinator serves as the first point of contact for the department to internal and external personnel and institutions. In this role the incumbent will provide administrative support to the Vice President and Senior Director of the Center for Advanced Practice (CAP), as well as the divisional leadership, in support of programmatic initiatives, daily activities, and professional development for Advanced Practice Providers (APPs). Responsibilities: + Coordinate and/or arrange CAP meetings, conference calls, travel schedule and schedule interviews. + Act as liaison between Center for Advanced Practice and external entities. + Work with CAP leadership to monitor APP productivity, clinical hours, and patient volumes + Work alongside CAP leadership with APP integration within new clinical service lines or pilot programs. + Serve as the point of contact for CAP department leadership and administration + Collaborate with CAP leadership and HR on recruitment and employee relations issues. + Support justification for new APP positions or expansion of role. + Support onboarding and orientation for new APPs. + Coordinate APP CME opportunities and tracking. + Lead or assist in special projects pertinent to APPs (e.g. EMR optimization, workflow redesign, new clinical models of care). + Collect and process APP reimbursements for licenses, conferences, memberships etc.: “Travel and Expense Reimbursement Form” needs to be filled out and sent to APP leadership. + Coordinate professional celebratory week events. + Facilitate the credentialing and privileging process for new hires and monitor licensure and other pertinent work-related certifications. + Maintain accurate rosters of APPs, inclusive of schedules and contact lists. + Prepare reports on staffing, performance, and clinical metrics. + Participate in departmental meetings and represent APP interests. + Ensure departmental compliance with institutional policies. + Support student rotations and mentorship initiatives. + Promote participation in professional organizations, locally and nationally. + Maintain calendars and meetings for senior leadership in the department as needed to create a manageable schedule. + Prepare PowerPoint presentations, word documents, mail merge and excel spreadsheets as requested. + Facilitate ordering and ticket placement (i.e. facilities, IT, purchasing, etc.) as needed for the department. + Create/print additional reports as needed by leadership team. + Manages timekeeping duties for the department + Performs word processing; creates Excel spreadsheets and PowerPoint presentations; prepares reports. + Prioritizes and manages multiple projects simultaneously; solicits, researches, and compiles supporting materials for projects; follows through on issues in a timely manner. + Exhibits excellent interpersonal skills; provides customer service; assists other support staff as necessary; collaborates with all levels of internal leadership, management, and staff as well as outside clients, vendors, and other external parties. + Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies. Qualifications: Experience: + 1-2 years in administration, required Education: + Associate’s degree, required. + BS/ BA, preferred. Licenses / Certifications: N/A Other: Must be Proficient in MS Word, MS Excel and MS Outlook. Creative and persistent problem solver. Ability to interact and communicate with individuals at all levels of the organization (internal and external). Strong interpersonal skills to handle sensitive situations and confidential information. Ability to multi -task and prioritize workload in a fast-pace environment. Special Requirements: N/A About Us: WMC Advanced Physician Services PC Benefits: We offer a comprehensive compensation and benefits package that includes: + Health Insurance + Dental + Vision + Retirement Savings Plan + Flexible Savings Account + Paid Time Off + Holidays + Tuition Reimbursement Apply Now External Applicant link (https://pm.healthcaresource.com/cs/wmc1/#/preApply/29995) Internal Applicant link Talent Community Search Jobs Hiring Events (https://wmchealthjobs.org/job-events-list/)