At Stantec, we have some of the world’s leading professionals passionate about enabling our business to be its best. Our business teams include finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services. We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive. Through teamwork and collaboration, we’re building a stronger, more resilient Stantec every day. Your Opportunity Take the first step towards designing your career with Stantec. We have an exciting role and challenging opportunity for a Data Management Coordinator to join our team. Reporting to the Supervisor Data Management, the incumbent’s primary role is to enter and maintain accurate and up-to-date employee records within our HR system, ensuring data integrity and confidentiality. The successful candidate will be required to manage their own workload and be proactive and competent in updating/analyzing HR records in various HR and Financial systems across the company and supporting data quality. This position is ideal for a self-motivated individual with a passion for HR systems and understanding the workflow in the HR function. This role will support the maintenance of our data employee records across North America and will partner close with other HR partners across various locations and in other country locations. Join our collaborative team and play an important role in ensuring the integrity of our HR data. Your Key Responsibilities - Accurately inputs all routine and/or assigned data changes into the HR Management system (Oracle). - Ensures data accuracy, completeness and consistency using appropriate quality control methods following the HR data entry process documents. - Confirms corresponding paperwork is complete with appropriate approvals prior to entering data in the system. - Ensures appropriate turnaround time on all data entry. - Files the appropriate documents in the respective online employee files, where applicable. - Operates HR Service Center technology effectively and efficiently to review/collect/document daily work assignments. - Helps to troubleshoot and identify gaps between requirements / data entry processes and standards as well as system issues and partner with peers/stakeholders to implement corrective actions to resolve discrepancies. - Participate on data entry/cleanup projects as assigned. - May perform other duties of a similar nature and level as assigned. Your Capabilities and Credentials - Bilingual in French and English is required. - Critical thinking and problem-solving skills. - Excellent written and verbal communication skills. - Strong attention to detail and accuracy. - An ability to manage a heavy workload and large data processing to meet tight deadlines. - Ability to work collaboratively in a large remote team. - Understanding of Data management best practices and principles. - Knowledge of Human Resources general policies, procedures and guidelines. - Conceptual understanding of Data analytics and auditing principles. Education and Experience Proven 1-3 years of data entry work experience. MS Excel skills are beneficial for this role. Knowledge of HRIS Systems (preferably Oracle), Service Center ticketing system (preferably Service Now). Accurate typing and data entry skills. The ability to work autonomously, reviewing work on a regular basis and consistently meeting role objectives. Experience in a large, global company with high volume is an asset Typical office environment working with computers and remaining sedentary for long periods of time. This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice. About Stantec Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible. **Primary Location:** Canada | ON | Ottawa **Organization:** BC-1307 HR Service Center-CA Canada **Employee Status:** Regular **Job Level:** Entry Level **Travel:** No **Schedule:** Full time **Job Posting:** 17/06/2025 10:06:28 **Req ID:** REQ250001JA