Job description Cover/Educational Visits & Events Co-ordinator

Location: Bolton
Salary: Grade 5 SCP 11 - 15 | £27,269 - £29,093 (Pro Rata - Term Time + 2 Weeks)
Hours: 7.30am-4.00pm (Mon-Thurs) | 7.30am-12.30pm (Fri)
Contract Type: Term Time + 2 Weeks

Aspire People is proud to be working in partnership with a well-respected and loved school in the Bolton area. This inclusive and high-achieving all girls school is seeking to appoint a professional, organised, and proactive Cover/Educational Visits & Events Co-ordinator to join their dedicated team.

This is an excellent opportunity for a candidate who thrives in a dynamic environment and wants to play a key role in supporting the smooth day-to-day operation of the school.

The Role:
As the Cover/Educational Visits & Events Co-ordinator, you will play a crucial part in managing teaching cover arrangements, coordinating enriching educational visits, and organising a range of important school events throughout the year.

You will report to the HR Manager and be part of a wider administrative team committed to delivering excellence in service and support across the school.

Key Responsibilities:

- Cover Coordination
- Produce and manage the daily cover rota, ensuring effective and fair use of internal and external cover staff.
- Liaise with HR and supply agencies regarding staff absences.
- Ensure that appropriate cover work is in place and communicated effectively.
- Maintain accurate records and generate cover reports as required.
- Support the coordination of room bookings and calendar scheduling.
- Educational Visits
- Work closely with staff to ensure educational visits are well-planned and fully compliant with safeguarding and risk management policies.
- Manage transport and venue bookings, as well as trip administration via online systems.
- Liaise with the finance team regarding trip funding and approval processes.
- Events Management
- Coordinate and provide operational support for key whole-school events such as Open Evenings, Presentation Evenings, and Sports Days.
- Ensure all logistical and administrative aspects of events are well planned and executed.
- Support with the organisation of extracurricular activities and maintain the school calendar.

What We're Looking For

We're looking for someone who is:

- Highly organised with excellent attention to detail
- Able to manage multiple priorities and work under pressure
- A confident communicator who works well with staff, students, and external partners
- Proficient in using administrative systems and office IT tools
- Committed to safeguarding, confidentiality, and high standards of customer service
- Willing to support the inclusive and respectful ethos of the school

Additional Duties Include:

- Oversight of the school's photocopiers and franking machine
- Supporting the wider admin team and reception as needed
- Attending events to ensure smooth delivery
- First aid training (provided)
- Supporting the school's values of equality, inclusion, and respect

Why Apply Through Aspire People?

- Dedicated consultant support throughout the application process
- Access to other exciting education opportunities in the North West
- Local expertise with a personal and professional service

If you're a passionate and organised individual looking to make a positive impact in a valued school setting, we'd love to hear from you. Apply today by emailing Kat@ aspirepeople. co .uk and take the next step in your education support career with Aspire People.

Aspire People Limited provides services as an Education Agency and an Education Employment Business. Aspire People is committed to safeguarding and promoting the welfare of pupils and expects every candidate to share this commitment. Placements are subject, to appropriate Child Protection screening, including checks with former employers and the Disclosure and Barring Checks.