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Job Description
Place of Examination
and Interview:
DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City
ADMINISTRATIVE OFFICER II
Item Code
:
000032
Compensation
:
Php 27,000.00
Place of Assignment
:
Financial Service - Office of the Director
CSC[1]-PRESCRIBED QUALIFICATION STANDARDS
Education
:
Bachelor’s degree relevant to the job
Training
:
None required
Experience
:
None required
Eligibility
:
None required
PREFERRED QUALIFICATION STANDARDS
Education
:
Bachelor’s degree relevant to the job preferably Business Administration/Accountancy/Management or any related fields
Training
:
Twenty-four (24) hours of relevant training preferably in human resource management and financial management
Experience
:
Two (2) years of relevant experience preferably in human resource management and financial management
Eligibility
:
None required
JOB DESCRIPTION
The Administrative Officer II is responsible for overseeing the hiring process and performance management within the Financial Service. The position also handles the processing of financial transactions related to budget matters, in accordance with the rules of the Commission on Audit (COA) and relevant circulars from the Department of Budget and Management (DBM). Additionally, he.she may assist in the preparation of the Status of Allotment, Obligations Incurred, and Balances (SAOB) report submitted by the Field Offices.
Functions and Responsibilities:
1. Assist in the preparation of Status of the Allotment, Obligations Incurred and Balances (SAOB) report;
2. Assist in the preparation of Sub-Allotment Advice (SAA) and other related budget requests from the National Program Management Office;
3. Assist in reviewing and processing the financial documents e.g. Obligation Request, project proposals and other related budget concerns;
4. Assist in the review of Reallocation request upon receipt of object of expenditures to be released;
5. Provide technical assistance to OBSUs and Field Offices in relation to the concern and queries;
6. Assist in the processing of hiring and other HR-related tasks of the Financial Service;
7. Assist in the Performance Management System-related of the Financial Service; and
8. Performs other duties and responsibilities and attends meetings and training that may be assigned by the immediate supervisor.
Job Outputs:
1. SAOB report;
2. Sub-Allotment Advice (SAA);
3. Obligation requests;
4. Project proposals;
5. Reallocations;
6. HR-related memorandum and special order;
7. DSPM-related forms;
8. Attendance to meetings/trainings; and
9. Technical Assistance to various regions and offices.
APPLY NOW
Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before 19 AUGUST 2025 by accessing this link:
https://forms.gle/Zve1GuAonpu7oGcBA
Application Requirements:
1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service; Please note that wrong or lacking information thereof shall render the application void;
2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark and Work Experience Sheet. You may download these forms through this link: https://csc.gov.ph/downloads/category/223-csc-form-212-revised-2017-personal-data-sheet. PDS with incomplete information, as well as thumbmark, shall be considered invalid.
3. Authenticated or Photocopy of Transcript of Record;
4. Authenticated or photocopy of Transcript of Record or Certificate of Grades for Master’s Degree/Units earned, if applicable;
5. Photocopy of relevant Training/Seminar Certificates
6. Certificate/s of Employment (COE) - required for work experiences acquired outside DSWD Central Office.
7. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only or as may be applicable);
8. Copy of appropriate Eligibility, as applicable; and
(i) For RA 1080 Eligible (RSWs and/or other board passers only):
- photocopy of RA1080 rating /Verified Eligibility: https://online.prc.gov.ph/verification
- photocopy of valid PRC ID
(ii) For BAR Passers only:
- photocopy of BAR rating / Verified Eligibility - https://sc.judiciary.gov.ph/lawyers-list-2/
- photocopy of valid IBP / BAR ID
(iii) For CSC[2] Passers only:
- photocopy of CSC rating / Verified Eligibility - https://csevs.csc.gov.ph/user/eligibility
9. Performance Rating in the last rating period or its equivalent, as may be applicable.
(i) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(ii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link: https://drive.google.com/file/d/1t9EyqTanPZBLfjQ9W5AKsNqfFg2ewAXG/view?usp=drive\_link
Reminders:
• In the event that you are recommended for the vacant position, you will be required to submit your Valid NBI Clearance.
• Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.
• If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.
• Requests for extension of submission and application with incomplete documents will not be entertained.
• All communications pertaining to your application will be sent via email.
Step-by-Step Guide in Applying for DSWD Job Vacancies:
https://drive.google.com/file/d/1snhMP3j3NSDIxblCg0wDNyUmoDAlucqY/view?usp=share\_link
EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE
All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.
DATA PRIVACY POLICY
All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines’ General Disposition Schedule.
[1] Civil Service Commission
[2] Pursuant to Memorandum from the Secretary dated 31 May 2023 or the Guidelines on filling up vacant COS positions.
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