Thank you for your interest in a career at Regions. At Regions, we believe associates deserve more than just a job. We believe in offering performance-driven individuals a place where they can build a career --- a place to expect more opportunities. If you are focused on results, dedicated to quality, strength and integrity, and possess the drive to succeed, then we are your employer of choice.

Regions is dedicated to taking appropriate steps to safeguard and protect private and personally identifiable information you submit. The information that you submit will be collected and reviewed by associates, consultants, and vendors of Regions in order to evaluate your qualifications and experience for job opportunities and will not be used for marketing purposes, sold, or shared outside of Regions unless required by law. Such information will be stored in accordance with regulatory requirements and in conjunction with Regions’ Retention Schedule for a minimum of three years. You may review, modify, or update your information by visiting and logging into the careers section of the system.

Job Description:

At Regions, the Corporate Secretary Assistant provides support regarding public disclosure under securities laws in matters affecting corporate governance and assists with the filing of regulatory documentation. This position maintains corporate records, prepares reports required by regulatory bodies, and assists with the keeping of minutes from Board of Directors meetings.

Primary Responsibilities

Prepares and assembles Board and Executive Committee materials and communicationsPerforms quality control checks of every document that goes to the BoardFiles, tracks, and catalogues materials post-meetingCoordinates and communicates with internal subject matter experts on processes, deadlines, and materialsPrepares securities and corporate governance formsPrepares external reporting around Director and Executive Officer compensationManages the annual and quarterly Directors and Executive Officer questionnaireManages review and redactions of Board and Committee materials including coordination with outside counselAssists with preparation of Board and committee minutesDrafts and coordinates review of minutes for Board and Board-level Committee meetingsMaintains Corporate LibraryResponds to Corporate Library requests to support regulatory and internal examinations and other reviewsPrepares monthly Regulatory Correspondence PackageAnalyzes and reviews corporate record keeping for regulatory purposesPerforms Board Portal administrator functions

This position requires the tracking of time and is eligible for overtime for hours worked in excess of 40 per week under the Fair Labor Standards Act.

Requirements

High School Diploma or GEDFive (5) years of legal secretary, paralegal, legal assistant, or related experienceExperience with maintaining corporate records

Preferences

Bachelor's degreeBoard of Directors documentation experience

Skills and Competencies

Ability to manage complex, high-stakes tasksAdvanced time management skillsExemplary writing and communication skillsResearch skills (corporate records)Tremendous attention to detail

Additional Responsibilities:

The Corporate Secretary Assistant helps execute all the day to day functions of the office of Corporate Secretary and Corporate Governance equipping the Board of Directors with the information they need to fulfil their duties, documenting the company’s official actions, and  providing records and reports for required public disclosures or regulatory oversight.

Maintains confidentiality and information security

Follows best practice on processes and systems while contributing to ideas for continuous improvement.

Functions as technical administrator for online services (Boardvantage, Nasdaq Questionnaires, OneSpanSign, Sharepoint, Jira) 

Experience with corporate or securities law practices, executive communication, or as a C-Level executive assistant preferred

Experience with digital publishing preferred

This position is intended to be onsite. Associates will have regular work hours, including full days in the office three or more days a week.  The manager will set the work schedule for this position, including in-office expectations.  Regions will not provide relocation assistance for this position, and relocation would be at your expense.  

 

Position Type

Full time

Compensation Details

Pay ranges are job specific and are provided as a point-of-market reference for compensation decisions. Other factors which directly impact pay for individual associates include: experience, skills, knowledge, contribution, job location and, most importantly, performance in the job role. As these factors vary by individuals, pay will also vary among individual associates within the same job.

The target information listed below is based on the Metropolitan Statistical Area Market Range for where the position is located and level of the position.

Job Range Target:

Minimum:

$83,000.00 USD

Median:

$102,770.00 USD

Incentive Pay Plans:

This job is not incentive eligible.

Benefits Information

Regions offers a benefits package that is flexible, comprehensive and recognizes that "one size does not fit all" for benefits-eligible associates. Listed below is a synopsis of the benefits offered by Regions for informational purposes, which is not intended to be a complete summary of plan terms and conditions.

Paid Vacation/Sick Time401K with Company MatchMedical, Dental and Vision BenefitsDisability BenefitsHealth Savings AccountFlexible Spending AccountLife InsuranceParental LeaveEmployee Assistance ProgramAssociate Volunteer Program

Please note, benefits and plans may be changed, amended, or terminated with respect to all or any class of associate at any time. To learn more about Regions’ benefits, please click or copy the link below to your browser.

https://www.regions.com/welcometour/benefits.rf

Location DetailsRegions Center

Location:Birmingham, Alabama

Equal Opportunity Employer/including Disabled/Veterans

Job applications at Regions are accepted electronically through our career site for a minimum of five business days from the date of posting. Job postings for higher-volume positions may remain active for longer than the minimum period due to business need and may be closed at any time thereafter at the discretion of the company.