Title: Corporate Legal Assistant (*1 Year Contract*)
Reports To: Senior Vice President, Legal & Corporate Secretary
Position Summary: The Corporate Legal Assistant to our SVP, Legal & Corporate Secretary provides superior administrative support and coordination to the members of our Legal Department. This role is primarily responsible for calendar management, email management, meeting preparation, legal administration and other administrative services and may include support and assistance for project management within those groups. The ideal candidate for this role should possess the ability to work well with people of diverse backgrounds and skills, manage time effectively, think strategically and act proactively to address potential challenges or opportunities within the department.
Responsibilities:
Manage calendar and schedule/reschedule all meetings and appointments for the SVP Legal and other members of the Legal Department, as requiredDevelop and maintain a well-organized filing system that permits ease of reference and rapid retrieval of information and documentsCoordinate execution and notarization, if required, of various documentsBook boardrooms, prepare agendas, meeting material and meeting minutesPrepare reports and correspondenceRespond to/screen telephone calls and emailsHandle all incoming/outgoing mail as well as mail to be sent out by courierCoordinate with the board of trustees for meetings and other trustee requirements and assist in preparing board and board committee materialsDraft and review resolutions, termination notices, legal letters and other ancillary documentsResearch and prepare memos on legal-related mattersAssist with continuous disclosure matters under applicable securities lawsCoordinate and execute acquisition/disposition related requests, including due diligence requirementsProvide support for property acquisitions and dispositions, financing and re-financing transactions and land development mattersCoordinate external counsel and/or other vendor/purchaser’s counsel to ensure timely closing of transactionsPrepare expense reportsCoordinate review and payment of invoicesCoordinate various department needs of the Legal DepartmentOrganize team events to foster engagement amongst the Legal Department
Qualifications:
5-10 years providing legal supportPrior experience working in a legal environmentPost-secondary diploma or certificate from a Law Clerk program (an asset)Excellent verbal and written communication skills and strong attention to detailHave working knowledge of Microsoft Word, Excel, PowerPoint, Outlook and Diligent BoardsExcellent organizational and scheduling skillsStrong analytical, critical thinking and creative thinking skillsClient-service oriented, including strong interpersonal and relationship building skillsProven ability to multi-task, work well under pressure and tight deadlines and adjust to changing needs of the departmentAbility to work in a team