Coordinator II Residency Training Program, Surgery-Administration (Onsite) **Galveston, Texas, United States** Clerical & Administrative Support UTMB Health Requisition # 2503581 **Minimum Qualifications:** Associate's degree or equivalent. 3 years related experience. **Job Description:** To perform a wide variety of professional duties in the management of all medical and House Staff programs. **Essential Job Related Duties** + Collaborates with the Program Directors to assure that the program meets or exceeds accreditation requirements + Knows the current ACGME program requirements + Organizes and maintains residency training files + Assists with the preparation of documentation required for accreditation (Annual Program Evaluation, Milestones, WebADS updates) + Manage and coordinates accreditation site visits + Maintain web-based ACGME surveys + Maintain ongoing communications with the GME office + Maintain evaluations and monitoring of Duty Hours through New Innovations + Collaborate with the Program Director and APD on didactics + Schedule and compile semi-annual evaluations + Compile data for monthly CCC meetings + Attend weekly Quality Improvement Conference + Maintain Morbidity & Mortality case lists + Coordinate M&M presentations + Coordinate monthly Well-Being Conferences + Assists in the ongoing management of the GME program budget + Process travel and oversight of the travel funds + Process training voucher orders (FLS, FES) + Process reimbursements for program related expenses + Oversight of the recruitment budget + Maintain the Resident Development Fund which includes processing orders, reimbursements, and monitoring the budget. + Coordinates and processes residency staff travel arrangements and reimbursements, as well non-PO vouchers and internal billing requests, ensuring compliance with current UTMB Guidelines. + Gather and maintain records for credentialing and reimbursement + Assist new residents with the on-boarding process + Assist residents with new and renewal visas + Collect and gather credentialing data + Schedule trainees for credentialing courses (ACLS/BLS/EPIC) + Ensure data in New Innovations is accurate + Coordinate training schedules + Work with the Program Director and Associate Program Director to compile the master training schedule each year. + Coordinate rotation schedules with other programs for off-service rotations. + Maintain updated schedule through New Innovations + Compile call schedules and update in AMCOM + ·Organize, manage and schedule program related activities to include conferences, vacations, rotations, mandatory workshops, recruitment, journal clubs, M&M, orientation, retreats, and other residency related conferences and meetings. Coordination and confirmation of the planned activities; distribution of conference material; creation of sign-in sheets for all conferences; entry of attendance into New Innovations database. + Coordinate Residency Recruitment and Interviews + Manage residency applications through ERAS and work with the PD to screen applicants for interviews + Work with PD to schedule interview dates and communicate with applicants to schedule interviews + Organize interview days: distribution of applicant files, evening dinners, breakfast, lunch, scheduling interviews, distribute information about hotel options, and escorting applicants. + Administrative responsibilities + Provide administrative support to the Program Director for GME related activities. + Provide administrative support to the residents for patient related activities (patient related calls/faxes). + Work with the GME office for on-boarding, scheduling workshops, maintaining current certifications for residents, maintaining licensure documentation. + Monitors time and attendance in KRONOS for residency staff. + Providing timely training verifications + Maintaining resident files + Serve as the program liaison with agencies and institutional departments. + Works in tandem with other Coordinators in the department filling in and covering other departmental areas as needed. + Answers phones and responds to correspondence; refer University and external personnel to the appropriate source for information as necessary ensuring effective communications in a timely manner. + Composes correspondence and memorandums in appropriate business letter format including proofreading all completed assignments for grammar, format, and structure. + Performs miscellaneous clerical tasks, such as making copies, filing, faxing, and mail distribution. + Performs any related duties required to maintain efficient operations of the residency programs. + The coordinator may be required to perform other reasonably related duties as related to the Department of Surgery or Surgical Services. **Preferred Skill/Competency** + Knowledge and experience working with Word and Excel spreadsheets + Familiar with PeopleSoft financials and Kronos Timekeeping System + Strong organizational skills + Possess excellent verbal, written, organizational and interpersonal skills + Ability to multi-task to support diverse areas within the administrative team + Experience working in a team environment + Prior residency training program experience **Salary Range:** Commensurate with experience. **EQUAL EMPLOYMENT OPPORTUNITY:** UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities. Compensation