Coordinator II, Instruction Management Office (IMO) (Galveston) **Galveston, Texas, United States** Clerical & Administrative Support UTMB Health Requisition # 2503672 Minimum Qualifications: + Associate's degree or equivalent; 3 years related experience. Preferred Skill/Competency: + Incumbent should be competent in MS Word, Excel, Power point, Outlook E-mail, Microsoft Web Expression (or other web development software), experience with Blackboard, Gradebook and Access. + Prefer experience with ONE45, ExamSoft and Examplify. + Prefer applicant with medical terminology experience and spelling aptitude. + Ability to work well and in a collaborative manner in a team environment as well as independently when necessary + Excellent written and verbal communication skills + Excellent time management skills highlighting abilities to multi-task multiple projects, prioritize, organize, strategically plan, problem solve and meet deadlines in an organized and detail-oriented manner. Preferred Work Experience: + Prefer applicant with 3 years of experience coordinating academic or educational programs. + Prior work with faculty members and/or upper-level management + Experience in a curricular environment, preferably collegiate level, but this is not a “make a break” specific. Job Description: To manage activities for a project or program. Job Duties: + Work with students, faculty and staff in the John Sealy John Sealy School of Medicine and in an academic health-science center, coordinating course activities related to students in Years 1 and 2 courses. + Responsibilities include, but are not limited to: + Serve as a liaison between and provide assistance to students and teaching faculty. + Coordinate and provide support for courses in Years 1 and 2as assigned. + Ensure specified course goals and objectives are accomplished in accordance with IMC policies and procedures. + Maintain, update and revise course website(s) in Blackboard. + Arrange and manage scheduling and room reservations. + Arrange and attend course committee meetings, staff meetings and training sessions. + Coordinate course lab activities as assigned. + Create/edit/produce/publish educational and assessment materials. + Proctoring SOM exams. + Create Gradebook templates, prepare and confirm score calculations, post course scores and final grades. + Maintain confidentiality and follow FERPA guidelines. + Access, enter course and validate student grades via MyStar system. + Assist faculty with NBME customized exams editing, implementation and management. + Assist faculty with preparing weekly quizzes in Examsoft and launching quizzes for students in Examplify software. + Prepare and manage TBL activities via Allele software. + Prepare and review course evaluation reports using ONE45 software. + Document Faculty Teaching Efforts for assigned courses. + Maintain organized filing system (both digital and paper files) including required pre- and post-course checklists. Prepare files annually for records retention following appropriate guidelines. + Support overall function of the Instruction Management Office & staff, with other duties as assigned. + This cross-functional position supports multiple functions of the Instruction Management Office & staff with other duties as assigned. + This position requires working physically and in-person at multiple locations across the Galveston campus Salary Range: Commensurate with experience. **Equal Employment Opportunity** UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities. Compensation