Details **Open Date** 08/11/2025 **Requisition Number** PRN42796B **Job Title** Coordinator, Administrative Program **Working Title** Coordinator I, Admissions **Job Grade** D **FLSA Code** Administrative **Patient Sensitive Job Code?** No **Standard Hours per Week** 40 **Full Time or Part Time?** Full Time **Shift** Day **Work Schedule Summary** Monday – Friday, business hours. This position is expected to work remotely initially, at which point this position will transition to a hybrid role, requiring regular onsite presence at 26 2000 E, Salt Lake City, UT 84113 (tentatively planned for Spring 2026). **VP Area** U of U Health - Academics **Department** 01468 - SOM Admissions **Location** Campus **City** Salt Lake City, UT **Type of Recruitment** External Posting **Pay Rate Range** $42,000 – 44,000/annually **Close Date** 10/11/2025 **Priority Review Date (Note - Posting may close at any time)** **Job Summary** The**Spencer Fox Eccles School of Medicine at the University of Utah Office of Admissions**plays a dynamic and impactful role in shaping the future of healthcare by supporting the medical school admissions process. This position offers an exciting opportunity to contribute to a mission-driven team that values innovation, collaboration, and student success. As a key member of the Office of Admissions, the Coordinator supports daily operations, facilitates communication with applicants and campus partners, and ensures a smooth and inclusive admissions experience. From coordinating interviews and recruitment events to supporting data reporting and applicant engagement, this role is ideal for individuals who are detail-oriented, thrive in a fast-paced environment, and are passionate about higher education and student development. This position is especially well-suited for recent graduates looking to launch a career in academic administration, student services, or medical education. You’ll gain hands-on experience in admissions operations, event planning, data management, and cross-campus collaboration while contributing to the selection of future physicians and leaders in medicine. Our generous**University staff benefits package**includes but is not limited to: health care and dental plan options, tuition reduction, UTA pass (Bus & FrontRunner), paid holidays, paid leave time, employer and employee paid retirement, and more! _\*We strongly encourage individuals not to apply if they or a household/family member are applying to medical school. If invited for an interview, be prepared to discuss your future plans and those of your household/family members._ **Responsibilities** + Oversees daily operations and coordinates activities related to the medical school admissions process and applicant engagement. + Implements admissions goals and objectives in alignment with institutional priorities and accreditation standards. + Monitors the quality and effectiveness of admissions processes and recommends improvements based on data and best practices. + Advises prospective students, applicants, and community members on admissions policies, procedures, and timelines. + Prepares reports and data summaries on admissions trends, applicant demographics, and program outcomes for leadership and external agencies. + Drafts and edits admissions-related publications, promotional materials, and communications for prospective students. + Supports the full application cycle, including logistics, communications, and coordination with reviewers and interviewers. + Provides administrative support to admissions leadership, including scheduling, meeting coordination, and project tracking. + Supports staff and community members involved in admissions interviews, recruitment events, and applicant programming. + Assists with student success initiatives, including special case management and coordination of support services. + Coordinates office operations such as supply ordering, maintenance requests, and general administrative tasks to ensure smooth daily functioning. + May assist with budget tracking, payroll processing, and other operational support functions. + Helps plan department activities, manage calendars, and arrange travel for admissions-related events and conferences. + Maintains secure and organized records, ensuring compliance with institutional policies and data privacy standards. + Remains current on admissions policies, medical education trends, and best practices in holistic review and applicant support. + Performs other duties as assigned to support the admissions and student affairs teams. DISCLAIMER This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. **Work Environment and Level of Frequency typically required** Nearly Continuously: Office environment. **Physical Requirements and Level of Frequency that may be required** Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking. Seldom: Bending, reaching overhead. **Minimum Qualifications** Bachelor’s degree in a related field or equivalency (one year of education can be substituted for two years of related work experience), plus one year of directly related experience Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description. **Preferences** + Comfortable with working in a hybrid model; able to perform successfully remotely and in-person + Proficient in Microsoft Office, Zoom, Teams, and Google Workspace, with the ability to learn new software programs quickly + Excellent interpersonal and communication skills, both oral and written + Strong writing skills – must be in the habit of proofreading documents and emails for spelling, grammar, content, and clarity before disseminating + Exceptional organization and time management skills with extreme attention to detail + Demonstrated ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines + Demonstrated experience working independently and as part of a team + Experience planning and/or coordinating events and programs **Type** Benefited Staff **Special Instructions Summary** **Additional Information** The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules. This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients. All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/ Online reports may be submitted at oeo.utah.edu https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.