Pay Range:

$37,924.00 - $62,574.00Supervisory Organization:Sr Mgr Fleet Services

Country:

United States of America

Address:

4209 MAIN ST

City:

DALLAS, TX 75203

FLSA:

Non - Exempt

Professionals:

06 - Admin Support (EEO-4-United States of America), 6B - Office Clerical (EEO-SubCategory)

General Summary:

Under limited supervision, provides support to the assigned division(s) by performing a wide variety of coordinator functions such as organizing and maintaining documents, coordinating engagement activities and communicating necessary information.

Essential Duties and Responsibilities:

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Receives assignments in the form of results expected, due dates, and general procedures to be followed.Maintains filing system for assigned division(s) by scanning, filing, labeling, sorting, storing, destroying and overall managing documents in accordance with the Document Retention Program and acting as the division(s) Document Retention Coordinator.Composes, types, and posts a variety of correspondence such as postings, letters, documents, memos, or reports, as the local coordinator of communications, including administratively supporting managements decisions with corrective action/discipline issues.Collects, sorts, and distributes division mail, as well as collects and deposits mail.Copies a variety of materials as necessary; collects and distributes payroll for division.Makes arrangements for meetings, seminars, and other special services to include typing meeting notices, communication and implementation.Assists with the development of materials for various Board and Executive staff presentations.Maintains departments processing, tracking, and reporting on various division invoices or reports.Responsible for the distribution of literature, gifts, apparel, refreshments, supplies, and awards as needed by the division(s).Works closely with the Engagement team to organize and implement local meetings, events, and recognitions for their assigned division(s).Performs other related duties as assigned.

MINIMUM KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
Note: An equivalent combination of related education and experience may be substituted for the below stated minimums excluding High School Diploma, GED, Licenses, or Certifications.

High school or general education diploma (GED) plus one (1) year specialized commercial, technical, or vocational training outside of high school in office automation.Two (2) years progressively responsible experience involving management of projects, data analysis, office administration and other related monitoring and analysis activities.Pass a physical (medical) examination that includes a drug screen in order to operate DART non-revenue vehicles.Proficient using personal computer (PC) and software applications.Ability to be dedicated to meeting the expectations and requirements of internal and external customers. Gets first-hand customer information and uses it for improvements in products and services. Acts with customers in mind. Establishes and maintains effective relationships with customers and gains their trust and respect.Ability to marshal resources (people, funding, material, support) to get things done. Can orchestrate multiple activities at once to accomplish a goal. Uses resources effectively and efficiently. Arranges information and files in a useful manner.Ability to use his/her time effectively and efficiently. Values time. Concentrates his/her efforts on the more important priorities. Gets more done in less time than others. Can attend to a broader range of activities.Ability to enjoy working hard. Is action oriented and full of energy for the things he/she sees as challenging. Not fearful of acting with a minimum of planning. Seizes more opportunities than others.Ability to use rigorous logic and methods to solve difficult problems with effective solutions. Can see hidden problems. Is excellent at honest analysis. Looks beyond the obvious and does not stop at the first answers.Ability to relate well to all kinds of people, up, down, and sideways, inside and outside the organization. Builds appropriate rapport. Builds constructive and effective relationships. Uses diplomacy and tact. Can diffuse even high-tension situations comfortably.

WORKING CONDITIONS:
Works in an environment where there is exposure to dust, noise, or temperature. May be exposed to unpleasant working conditions to include dust, noise, temperature, weather, petroleum products, and chemicals, assuming incumbent is observing all policies and procedures, safety precautions and regulations, and using all protective clothing and devices provided.

Note: The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. The statements are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All employees may perform other duties as assigned.

DART is proud to be an Equal Employment Opportunity Employer, supporting diversity in the workplace. M/F/D/V

Open until qualified applicants are identified.