Description & Requirements Smurfit Westrock (NYSE:SW) is a global leader in sustainable paper and packaging solutions. We are materials scientists, packaging designers, mechanical engineers and manufacturing experts with a shared purpose: Innovate Boldly. Package Sustainably. Guided by our values of integrity, respect, accountability and excellence, we use leading science and technology to move fiber-based packaging forward.

Administrative Support Coordinator

Career Opportunity:

 

Smurfit Westrock West Point Mill is currently seeking an Admin support coordinator to perform, payroll, operations and maintenance scheduling, and various other administrative/clerical duties that may require considerable experience, skill and knowledge of Mill organizational policies and operational practices.

 

How you will impact WestRock:

Process Weekley payroll; working closely with supervisors to ensure accurate coding, running system reports, submitting pay corrections and other timekeeping related dutiesPrepares correspondence, memoranda, reports, etc.Screens telephone calls and receives and directs visitors; may resolve routine inquiriesSchedules and maintains calendar of appointments and meetings.Completes and distributes reportsMaintains and posts the weekly work/shift schedules for Operations and MaintenanceCollaborates with cross-functional teams at the facility, (HR, Storeroom, Quality, and Safety) to implement corporate and facility initiatives.Provide support for recruiting activities Responsible for the administrative aspects of the human resources function including maintaining employee records, filing, meeting set-up support, and resolving routine employee inquiriesOrders office supplies for department; maintains office equipment (fax machine, copier, printers, etc.)Updates department’s organization charts and maintains department employee contact/ phone lists, etc.Coordinates all arrangements for department meetingsOrder/coordinate lunches, as needed, for department meetings and training, interviews, etc.Keep inventory of prizes for and coordinate employee recognition – daily/weeklyMaintain and send out Maintenance Draft Lists for Mechanical and E/I weeklyAid Mill leadership in planning/preparing for events – Budget Review, HRODUpdate documents on SharePoint SiteAssign/Update Employee badgesUpdate Mill Phone DirectoryMill Holiday ListsMill Calendars – Shift Vacation Calendar, Shift Poster Calendar 

What you need to succeed:

 

Two-year accounting/finance/business degree preferredOffice support experience work in a manufacturing environment preferredInventory administrationTimekeeping and/or payroll experience preferred.Experience with Microsoft Office to include Excel (creation of spreadsheets), PowerPoint (ability to do presentations), and Word (document creation).Excellent problem-solving capabilityStrong organizational and leadership skillsAbility to understand, support and enforce administrative, operational, and technical policiesA sense of area ownership and urgency to act when requiredRequires effective written and oral communication, the ability to communicate effectively across all departmentsStrong customer service orientation

 

Smurfit WestRock Company is an Equal Opportunity Employer committed to creating and maintaining a diverse workforce: Minorities/Females/ Disabled/Veterans.

Candidates are required to undergo a drug screening after receiving a conditional job offer, but before starting employment.