When you care deeply about the work you do, it’s rewarding to see it through from concept to completion. We partner with clients to provide both program management and construction management to strategize, plan, and implement projects that drive organizations forward. From hospitals and airports to university campuses, mass transit systems, water treatment facilities, mines, and wind farms, we've successfully managed thousands of projects. Joining our team, turning visionary ideas into reality, will shape your future—and the future of your community. **Your Opportunity** The PMCM Controls Administrative Process Specialist reports to the PMCM Controls Leader and is responsible for assisting the PMCM Controls Leader and the Program Teams with creating clear, concise, and user-friendly documentation that helps users understand and utilize complex products or services. This role is also responsible for assisting Program Teams with deploying Governance best practices and supporting the delivery of programs with regards to people, processes, and tools. The role involves collaborating with various teams to gather information, writing and editing technical documents, and ensuring all content meets high-quality standards. In addition, this role can support the PMCM Controls leader in coordinating special projects supporting program mobilizations and supporting the overall development and growth of the Controls team. **Your Key Responsibilities** * Assist with developing project and program process governance and ensure adherence to standards across programs. * Produce high-quality documentation that meets applicable standards and is appropriate for its intended audience * Work with program controls teams, including SMEs and Program Managers, to obtain an in-depth understanding of the deliverable and documentation requirements * Drive consistent application of project workflows, reviews, and approval gates. * Provide hands-on training and mentorship to the PM community, promoting best practices in project delivery, process compliance, and lifecycle management. * Assist with developing and maintaining standardized process documentation, templates, to support knowledge sharing and reduce redundancy. * Assist in the development of presentations around People, Process, Tools deployment of Program Controls processes * Developing progress reports and key performance metrics (KPIs) and monitoring KPIs * Monitor project progress with regards scope, time and costs. Provide corrective solutions if deviations occur. * Document and communicate variance and trend analyses according to the change control process. * Understand contract terms and assist Program Controls Managers with maintaining the life cycle of projects per client requirements and company guidelines. * Collaborate with leadership to develop and prioritize strategic initiatives that align with the teams’ goals. * Act as a bridge between the leadership team and other staff members, ensuring effective communication and information flow. * Oversee daily operations and manage projects that require leadership attention, ensuring timely execution and alignment with strategic objectives. * Plan and coordinate meetings, ensuring that agendas are set and objectives are met. * Identify and address operational challenges, providing solutions and recommendations to improve efficiency. * Lead special initiatives and projects as assigned by the leadership, ensuring successful implementation. **Your Capabilities and Credentials** * Understanding of project control concepts and ability to effectively communicate ideas to others. * Recognizes when technical problems are developing and initiates appropriate corrective actions. * Applies a detailed approval with exceptional organizational and time management skills * Ability to check own work for accuracy and completeness and manage time to meet project budget and schedule. * Ability to participate and collaborate in project team setting and to engage in creative and critical thought. * Strong analytical and problem-solving skills * Excellent written communication skills with the ability to convey complex information clearly and concisely * Attention to detail and commitment to producing high-quality documentation. * Ability to quickly grasp complex technical concepts and make them easily understandable in text and pictures * Effective communication and collaboration skills * Ability to participate and collaborate in project team setting and to engage in creative and critical thought * Proven self-starter, able to work with minimal supervision **Education and Experience** * Bachelor's degree in English, Technical Writing, Computer Science, Engineering, Marketing or a related field. * Minimum of 4 years of experience in PMO or technical writing role. Typical office environment working with computers and remaining sedentary for long periods of time. Field work may include exposure to the elements including inclement weather. This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice. **About Stantec** Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible. **Pay Range:** * Locations in CO, HI, MD & Various CA, NJ Areas - Min Salary $ 82,600.00 - Max Salary $ 119,800.00 **Pay Transparency:** In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. **Benefits Summary:** Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law). Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law. The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements **Primary Location:** United States | CO | Denver **Organization:** 2249 Water-US PMCM-Denver CO **Employee Status:** Regular **Travel:** Yes **Schedule:** Full time **Job Posting:** 25/06/2025 10:06:35 **Req ID:** 1001284