Vancouver, BC, V5Y 2E2, CAN
5 days ago
Contracts Administrator
Fluor is one of Canada's top employers and is recognized globally as a leader in the Engineering, Procurement, Construction, Fabrication, and Maintenance industry. Our focus on innovation and providing cost-effective technology-based solutions is second to none. As we look to the future, we need creative, ambitious, and innovative professionals who can help us fulfill our purpose to Build a Better World. Fluor team members are at the heart of our success in executing projects safely, thoughtfully, and with the highest quality. If you value teamwork, empowerment in your career, and are eager to champion innovative and sustainable solutions to our clients, this opportunity just may be for you! **Job Description** The purpose of this position is to perform the essential job duties and functions listed below with the overall objective of helping to improve the Corporation’s overall business performance, deliver added value to our shareholders, reduce leakage, and promote consistent and cost effective solutions across strategic business units, projects, and locations. This position provides oversight for contract management activities on Fluor projects or may act as a lead contract manager on individual Fluor contracts. This role is expected to directly supervise Principal Contract Managers and Contract Administrators and provide project staffing solutions including workforce and indirect estimates. Through assigned contract administrators, this role assures compliance with all statutes, regulations, and contract terms and conditions. The position requires the contract manager to report to project, department, and company management on the health of the assigned contract(s); participate in developing and approving contracting strategies generally directly reporting through an intermediate senior contract manager. The individual will review and approve contract awards with their delegated authority, generally for mid to large contracts. • Administer moderately large and complex contracts • Negotiate contract terms and conditions, analyze commercial sections of proposals and technical proposal evaluations, and coordinate of technical scopes of work including interface with all project disciplines (project controls, legal services, project management, construction, engineering, finance/accounting, and client) • Develop final proposal evaluations, prepare contract recommendations, and present recommendation to project team and/or client • Support Contract Management activities on large-scale projects, with a work scope of US$250 million to US$1 billion (or global equivalent); duties may include assisting multiple Contract Administrators and Contract Managers with the preparation and execution of pre-award and post-award activities • Conduct and maintain continuing review of progress of each contract and provide management with information pertaining to any financial, technical, or commercial difficulties • Other duties as assigned **Basic Job Requirements** • Accredited four (4) year degree global equivalent in applicable field of study and ten (10) years of work-related experience or a combination of education and directly related experience equal to fourteen (14) years if non-degreed; some locations may have additional or different qualifications in order to comply with local requirements • Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors • Job related technical knowledge necessary to complete the job • Ability to learn and apply knowledge of applicable local, state/province, and federal/national statutes and guidelines • Ability to attend to detail and work in a time-conscious and time-effective manner **Other Job Requirements** • Develop a claims prevention program • Perform Contractor resource survey • Perform contract risk assessments and formulate mitigation strategies • Audit other projects • Execute portfolio assignments as requested • Prepare Project Contract Procedures • Develop standard contract templates for a project • Coordinate the timely issue/distribution/response of documents to the Contractor • Coordinate/maintain control of Site Instructions • Lead internal Request for Proposal (RFP) and RFP explanation meetings, contract pre-award meetings, final negotiations, and drafting/finalization of contract documents • Perform contract management post-award activities through evaluating and status contractors’ productivity, schedule adherence, contract change management, invoicing and claims avoidance • Perform closeout of contracts, finalize outstanding contract issues, issue of final modifications, invoices and coordinate completion of contractor performance evaluations • Review and modify Discipline Interface Matrix in accordance with project staffing and executions requirements • Develop and maintain Project Contracts Department effort-hour budget • Establish and prepare revised terms and conditions or Special Terms; obtain approval from Legal Services • Perform resource survey • Prepare/issue department/strategic business unit/functional reports • Interface with all levels of the project team – and be able to represent and interface with all levels of internal and/or external management and corporate organization persons; conduct meetings with interfacing disciplines in the support of scope or commercial term development • Be proactive with contractors to ensure contract compliance, generation of progress, schedules, daily and other status reports, invoices, and supporting documents in a timely manner **Preferred Qualifications** • Accredited degree or global equivalent in Business, Construction Management, or Law • Ten (10) years of contract management, subcontract administration, and procurement experience supporting engineering and construction projects • Experience developing negotiating contract terms and conditions specifically for contracts related to services, construction, engineering, materials and equipment installation • Strong understanding of contracting principles and legal terms and conditions • Broad understanding of the construction industry and contract language associated engineering, procurement, fabrication, and construction/construction management (EPFC/CM) • Experience with administering the Request for Proposal (RFP) process for contractors on heavy industrial construction projects • Extensive experience and knowledge in contract formation and contract administration required • Domestic/international field assignment experience preferred; international project experience preferred • Experience in managing the Contractor pre-qualification process • Experience in conducting commercial evaluations, including the questions and answers (Q&A) and clarifications process with bidders • Experience in negotiating commercial terms and the final contract price with bidders • Excellent communication skills Fluor Canada rewards hard work, knowledge, and commitment. Fluor offers competitive employee compensation packages, comprehensive benefit programs including Health, Dental and Vision Care, flexible spending dollars, group registered retirement program, parental top-up, education reimbursement, employee and family assistance programs, and much more. Fluor also offers several employee resource groups that aim to provide opportunities for professional and personal growth, improved wellness, and involvement in the community. At Fluor, we believe that overall wellness encompasses the four wellness pillars of mental, physical, financial and social. Upon these pillars we are committed to fostering a healthy, inclusive and psychologically safe workplace by creating awareness through knowledge building and communication while focusing on measurable outcomes. Compressed work schedule: The Fluor Canada offices work a compressed work schedule offering every second Friday off. Salary is based upon experience. Salary Range: - The market rate for the role is typically at the mid-point of the salary range; however, variations in final salary are determined by additional factors such as the candidate’s qualifications, relevant years of experience, geographic location, internal pay equity, and prevailing market conditions for the specific role. Fluor uses artificial intelligence (AI) in its hiring process to review applications and identify qualified candidates. More information including contact information is available in our Applicant Notice when creating a profile on our recruiting platform. Notice to Candidates: As required by some of our clients and projects, to the extent allowed by law, offers may be conditional upon consent and clearance of a satisfactory background check which could include, but is not limited to, a criminal records check, and confirmation of education, professional registration, employment history, and references. While only qualified candidates will be contacted for an interview, be sure to continually check our website for other related positions as they are posted. Are you ready to join us? We are looking forward to hearing from you today!
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