NY HELP No Agency Homeland Security and Emergency Services, Division of Title Contract Management Specialist 2 Occupational Category Other Professional Careers Salary Grade 23 Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF) Salary Range From $86681 to $109650 Annually Employment Type Full-Time Appointment Type Contingent Permanent Jurisdictional Class Competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 8 AM To 5 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? Yes County Albany Street Address 1220 Washington Avenue City Albany State NY Zip Code 12226 Duties Description The incumbent of this position will report to the Procurement Contracts Unit within the Office of Administration and Finance. Under the general direction of a Contract Management Specialist 3, the incumbent's duties will include, but not be limited to: •Manage all aspects of employee supervision, including assignment delegation, CMS 1 work product review and correction, workload management, training and development, time and attendance, and performance plan evaluations. Demonstrate positive work attitude and encourage such attitude in staff, colleagues and peers. •Oversee and manage all aspects of the procurement process from initiation to contract execution and administration, coordinating all steps in compliance with all applicable laws and procurement guidelines. •Draft, review and evaluate solicitations and all related procurement documents including but not limited to contract reporter advertisements, request for qualifications, request for comments, solicitation of interest and evaluation tools. •Participate in the development of sealed competitive solicitations, piggybacks, and single/sole source procurements above the discretionary threshold for fixed term contracts, as well as emergency contracts. •Review procurement records prepared by CMS 1 to ensure the record is complete and all procurement policies, procedures, regulations, and laws were followed. •Liaise with DHSES Legal, senior management and program, draft and review communications with vendors, program areas and executive staff. •Ensure that all policies are consistently kept up to date to reflect changing laws and policies, and that any changes are disseminated through the agency, providing technical assistance to personnel when needed. •Coordinate and lead various types of meetings, including statement of work development meetings, procurement kickoff meetings, fact-based negotiations, procurement review meetings, vendor debriefings and trainings. Prepare for meetings, as necessary, by scheduling rooms/videoconferences, reviewing documents, and preparing agenda. Track action items and perform follow up with participants as required. •Prepare and process contract agreements and all documentation and justification necessary to obtain the necessary approvals of control agencies, shepherding the contract through the approval process and engaging stakeholder involvement. •Represent DHSES State Finance during Emergency Operations Center activations related to emergencies and disasters, assisting with fiscal work during emergency response. •Coordinate and oversee goal setting activities for the DHSES Minority, Women-owned Business Enterprise (MWBE) program as well as the Service-Disabled Veteran Owned Business Program (SDVOB). •Review budget modifications and contract amendments to determine the impact on the contract and ensure adherence to applicable statutes, executive orders, and policies. •Liaise with internal and external stakeholders, draft and implement policies and standard operating procedures that are consistent with DHSES and State goals and ensure compliance with applicable statutes, executive orders, and existing policies. •Prepare reports, analysis and correspondence to senior management and other internal stakeholders. Minimum Qualifications REASSIGNMENT/TRANSFERCurrent New York State Division of Homeland Security and Emergency Services employee with one year or more permanent, contingent-permanent or 55b/c service as a Contract Management 2 and are interested in reassignment; OR Current New York State employee with one year or more of permanent, contingent-permanent, or 55b/c service in a position allocated to a Grade 21 or above and eligible for transfer under Section 70.1 or 52.6 as appropriate of the Civil Service Law. NOTE: This vacancy posting is for the purposes of notifying individuals about transfer opportunities. Employees on the Civil Service eligible list will be considered. If you are on the eligible list and not reachable, you may be eligible for transfer. You are encouraged to access GOT-IT on the Career Mobility website (careermobilityoffice.cs.ny.gov/cmo) to determine transfer eligibility. Additional Comments NOTE: Support of operations during times of emergency and disaster from State Emergency Operations Center (EOC), state field offices and/or local deployments may be required, which would result in a change and/or increase in working hours, locations and/or duties. NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency's Telecommuting Program Guidelines. Some positions may require additional credentials or a background check to verify your identity. Name Human Resources/CZ Telephone 518-486-5700 Fax 518-485-8432 Email Address HRresumes@dhses.ny.gov Address Street NYS Division of Homeland Security and Emergency Services, HRM 1220 Washington Ave., Bldg. 7A, 5th Floor City Albany State NY Zip Code 12226 Notes on Applying Please submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID 195585 in the subject line of your application email to HRresumes@dhses.ny.gov.