Position Description

Associate Contract Administrator

We are seeking a detail-oriented and tech-savvy Associate Contract Administrator to support our automated purchasing operations by managing and optimizing the Purchase Order BOT. This role is responsible for overseeing the purchase order lifecycle, ensuring data integrity, resolving exceptions, and acting as the liaison between procurement, internal stakeholders, and the automation tool.

The Associate Contract Administrator must be familiar with basic procurement concepts. In addition, but not limited to, you will be responsible for the following:

Monitor and manage the daily performance of the Purchase Order BOT process, ensuring accuracy and timely processing of purchase orders.Review BOT-generated POs for accuracy, compliance, and completeness before release.Investigate and resolve any errors, exceptions, or issues flagged by the BOT or end users.Collaborate with requestors, the procurement team and suppliers to clarify requirements or resolve discrepancies.Maintain BOT rules, logic, and workflows in coordination with IT or automation teams.Identify and escalate recurring issues or inefficiencies in the PO process for continuous improvement.Support procurement reporting related to error rates and BOT effectiveness.Ensure all purchases are in compliance with company policies and procedures.Manage the PO BOT Mailbox for correspondence and reconciliationHandle PO change requests, maintain accurate account coding, and liaise with Accounts Payable on related mattersFollow Kinder Morgan Code of Business Conduct and EthicsJob level will be commensurate with experience and knowledge

Position Requirements

Associates Degree is preferred.2+ years of experience in procurement, supply chain operations, or a similar administrative role.Familiarity with purchase order processes, vendor management, and ERP systems (e.g. SAP or Lawson) is a plus.Experience working with or supporting automation tools (RPA/BOTs) is highly desirable.Strong attention to detail, analytical skills, and process-oriented mindset.Effective communication and collaboration skills with both technical and non-technical stakeholders.Comfortable with change management and learning new systems/tools.Possess and maintain a valid driver’s license and a driving record satisfactory to the company and its insurers is required

Skills, Knowledge & Abilities:

Strong interpersonal skills and capable of building strong relationships with internal customers and vendorsStrong analytical, problem-solving, and time management skillsAble to work in a team and take directions from management or senior-level peersStrong communication (written and oral) and organizational skillsMaintain a high regard for personal safety, the safety of company assets and employees, and the general publicProficient in Microsoft applications including, but not limited to, Word, Excel, Outlook, and PowerPointExperience with SharePoint, Contract Management, and ERP systemsTravel may be required across a broad geographic region, as determined by the hiring managerMay be required to work non-traditional hours as needed

EQUAL OPPORTUNITY EMPLOYER STATEMENT: We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

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