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Job Title: Construction Project Coordinator (Contract)

Location: Beacon Hill's client - Minneapolis, MN

Compensation: $25-33/hour (Depending on Experience)

Schedule: Onsite, regular business hours, free street parking available (Uptown area).

Duration: 5-6 months (covering two leaves)

Position Overview

Beacon Hill's client in Minneapolis is seeking a detail-oriented and proactive Construction Project Coordinator to support both the accounting and operations teams during a five- to six-month contract. The first 6-8 weeks will focus on supporting accounting tasks, followed by a shift to operations and project administration. This role requires strong organizational skills, the ability to manage multiple priorities, and comfort working in a fast-paced construction environment.

Key Responsibilities

Accounting Support (initial 6-8 weeks):

Sort, scan, and file invoices and supporting documents by project and department.

Enter invoice data into the paperless routing and approval system.

Update vendor records in ERP systems.

Perform data entry for credit card expense reports.

Review vendor statements and pre-lien notice forms.

Track and review second-tier lien waivers; verify subcontractor and vendor payments.

Assist with wage compliance tracking.

Project Coordination (remainder of contract):

Coordinate and document project kick-off/startup meetings; follow up on action items.

Set up project directories and organize documentation after contract execution.

Collect subcontractor compliance documentation (e.g., licenses, insurance certificates) and manage updates throughout project lifecycles.

Manage owner and subcontractor change orders from distribution to final signatures.

Assist accounting with transferring utilities and other project assets to owners.

Assemble closeout packages, including O&M manuals, warranties, and subcontractor information.

Confirm delivery of all closeout materials and obtain owner sign-off.

Provide general administrative support to project and field teams.

Qualifications

Proficiency in Microsoft 365 (Excel, Outlook, SharePoint, Teams), Adobe or Bluebeam; Procore experience strongly preferred.

Exceptional attention to detail and accuracy.

Strong organizational and communication skills (written and verbal).

Ability to manage confidential information and prioritize tasks independently.

Construction background or familiarity with project management processes preferred.

2-year degree or equivalent business experience required.

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