Job Posting Title:

Communications Specialist, Office of the Dean of Students

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Hiring Department:

Office of the Dean of Students

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Sep 01, 2025

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Are you a creative communicator who thrives in a fast-paced, collaborative environment? Do you love storytelling, design, and strategy? The Office of the Dean of Students at the University of Texas at Austin is looking for a communications coordinator to help shape the voice and vision of student life at UT Austin.

The Office of the Dean of Students is the hub for student involvement and support at UT Austin. Our mission is to create a transformative campus experience where students grow as leaders, thinkers, and engaged citizens.The Communications Team functions as an in-house “creative agency” for more than a dozen student-centered programming units—from legal services to student government, and sorority and fraternity life to volunteerism and service-learning programs. We lead branding efforts, craft digital and print content, and support events that make a difference in students’ lives.You’ll join: A team of four full-time staff members (web developer, senior graphic designer, assistant manager, and manager) plus a talented group of student creatives specializing in photography, social media, and design.You’ll gain: Hands-on experience across multiple communication disciplines. A creative, collaborative environment where your voice is valued. The chance to grow into a well-rounded marketing and communications professional.

Responsibilities

Marketing & Content Creation: Draft compelling copy for print and digital campaigns. Write and edit content for newsletters, email marketing, and digital signage. Collaborate on social media content and strategy—stay on top of trends and help grow our reach. Help capture photos and content at events to bring our stories to lifeProject Coordination: Manage timelines and vendor relationships for print collateral and promotional items. Track merchandise quotes, approvals, and invoices in partnership with our accounting team. Maintain inventory of marketing materials and recommend new items based on trendsStrategic Communication: Contribute to marketing strategies that engage students, staff, faculty, alumni, and donors. Participate in content planning meetings and pitch fresh ideas. Align messaging with University-wide initiatives and ensure consistency across platformsTeam Collaboration: Support student staff with guidance and feedback. Serve on event committees and provide on-site support during key events. Be a proactive, creative, and organized team player who’s ready to jump in wherever needed

Required QualificationsBachelor’s degree and two-four years of experience in social media, writing or communications, with demonstrated project and/or relationship managementA self-starter who’s organized, detail-oriented, has a critical eye and thrives on a busy to-do list. Someone who’s not afraid to share ideas and take initiative. A team player who values creativity, collaboration, and high-quality work.Enthusiasm for working in a collaborative, fast-moving communications environment

Relevant education and experience may be substituted as appropriate.

Preferred QualificationsExperience in online marketing and communications, including product/program managementProficiency with project management tools and a demonstrated ability to stay organized and meet deadlinesVideo production, writing or editing experience on digital platformsExperience managing content on a large websiteExperience with content creation and content strategy

Salary Range

$52,000 + depending on qualifications

Working ConditionsUse of specialized hardware for design and graphics projectsOccasional evening and weekend hours as needed for projects and eventsMay work under pressure and rigid deadlinesThis is an on-site position at the University of Texas at Austin main campus

Required Materials

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisorLetter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English and Spanish) [PDF]Right to Work Poster (English) [PDF]Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.