Company

Cox Automotive - USA

Job Family Group

Vehicle Operations

Job Profile

Commercial Services Specialist II

Management Level

Individual Contributor

Flexible Work Option

No remote option; must work at a specified Cox location

Travel %

No

Work Shift

Day

Compensation

Hourly base pay rate is $19.57 - $29.38/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate’s knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program.

Job Description

The Commercial Services Specialist II position at Cox Automotive is responsible for the accurate and efficient preparation of vehicles for sale. This role involves coordinating paperwork, performing data entry of vehicle information, and maintaining an accurate inventory of customer vehicles. The specialist ensures that all necessary processes are followed to prepare vehicles for sale, providing quality service and support to customers throughout the process.

Responsibilities

This role is centered around client interactions and involves substantial data entry and administrative tasksProvide comprehensive support to numerous commercial account holdersProactively identifying enhancement opportunitiesRunning and analyzing reports for trends and complianceThis critical role, tailored to high-revenue locations, underscores the importance of accountability and excellence due to the significant financial implications of managing key, highly complex client accountsOffer comprehensive, direct support and communication to numerous account holders, understanding their requirements and challenges while communicating potential issuesIn coordination with national account representative, follow account-specific procedures to prepare and audit sale vehicle run process including run order, scheduling, providing notice to customer account, vehicle repairs, accurate charge posting (pre-sale and limited post sale), reporting, invoicing, etcAccountable to monitor vehicle sales processes, communication with stakeholders and accuracy to ensure an overall positive client experience for the clientDevelop positive relationships with clients, seeking to understand their vehicle requirements and helping them understand auction processes, vehicle availability and processes for sale, preparation, and deliveryExamine vehicles within the sales lineup, utilizing different programs to verify that inventory meets necessary specifications, identifying any missing vehicles, and collaborating with account representatives to ensure that vehicles are prepared for sale, complete with suitable imaging and announcementsCoordinate vehicle transportation, ensuring timely delivery and resolution of emerging issuesReview Condition Reports to capture required announcements (Structural, Flood, True Miles Unknown, AS IS – NAAA guidelines for miles and age), Branded Title, Manufacturer’s Buyback, etcEnsure file jackets for client audits include proper documentation and invoicingServe as a liaison between clients and all auction departmentsCollaborates with Accounts Receivable department to post accurate charges; process and send invoices as needed; and actively pursue collectionsDemonstrate effective prioritization skills by understanding the role of assigned tasks within the comprehensive lifecycle of auctioned carsDemonstrate professionalism and sincere appreciation for the business relationships that have been established amongst the client and ManheimHandling redemption appointments daily (Excluding Sale Day) at auction location

Minimum Qualifications:

The ideal candidate must possess strong typing skills and excellent written communication abilitiesAdditionally, the role requires effective problem-solving skills and the ability to learn quickly in a fast-paced environmentAbility to work in a fast-paced environment, receptive to change and able to multitaskCommitment to providing excellent customer service requiredHigh School Diploma/GED and 3 years’ experience in a related field or 5 years’ experience in a related field requiredPrior clerical or administrative experience requiredProficiency in Microsoft Excel requiredMust be able to operate adding machines and other office equipment (i.e., copier, fax machine, etc.)Ability to sit or stand for prolonged periods of time

Preferred:
• 1 - 3 years of clerical or administrative experience in the automotive industry preferred.

Drug Testing

To be employed in this role, you’ll need to clear a pre-employment drug test. Cox Automotive does not currently administer a pre-employment drug test for marijuana for this position. However, we are a drug-free workplace, so the possession, use or being under the influence of drugs illegal under federal or state law during work hours, on company property and/or in company vehicles is prohibited.

Benefits

Employees are eligible to receive a minimum of sixteen hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.

About Us

Through groundbreaking technology and a commitment to stellar experiences for drivers and dealers alike, Cox Automotive employees are transforming the way the world buys, owns, sells – or simply uses – cars. Cox Automotive employees get to work on iconic consumer brands like Autotrader and Kelley Blue Book and industry-leading dealer-facing companies like vAuto and Manheim, all while enjoying the people-centered atmosphere that is central to our life at Cox. Benefits of working at Cox may include health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO). For more details on what benefits you may be offered, visit our benefits page. Cox is an Equal Employment Opportunity employer – All qualified applicants/employees will receive consideration for employment without regard to that individual’s age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law. Cox provides reasonable accommodations when requested by a qualified applicant or employee with disability, unless such accommodations would cause an undue hardship.

Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship.