Summary Come join a company that strives for Extraordinary People and Exceptional Performance! Chenega Enterprise Systems & Solutions, LLC, a Chenega Professional Services’ company, is looking for a Temporary Clinical Affair Executive Assistant that is a experienced administrative assistant, familiar with office and phone etiquette, scheduling knowledge, spelling, grammar and basic computer and automation skills, such as utilizing Microsoft (MS) suite (Outlook, Excel, Access, Word, PowerPoint) products. Our company offers employees the opportunity to join a team where there is a robust employee benefits program, management engagement, quality leadership, an atmosphere of teamwork, recognition for performance, and promotion opportunities. We actively strive to channel our highly engaged employee’s knowledge, critical thinking, innovative solutions for our clients. Responsibilities Handle phone calls and electronic and paper mail, basic maintenance of all office automation such as networked printers, route forms, obtain signatures, schedule meetings, make room arrangements, and update personnel rosters, upload articles, and run reports. Assist with travel planning in DTS (submit authorizations, initiate vouchers) and use the DTS travel software as a Reviewing Official. Maintain a calendar of key events and schedule activities and meetings for the EACE Chief, Clinical Affairs and other senior EACE leadership personnel as required. Coordinate and track TDY requests in DTS database and assists in preparing both CONUS and OCONUS travel, Invitational Travel Orders and OCONUS leaves for Government travelers assigned to EACE Clinical Affairs Directorate of the EACE Headquarters. Prepares timely travel authorizations/vouchers and uploads receipts in DTS for EACE travelers upon their return. Fulfills training required and acts as a Reviewing Official for DTS. Attend and record regular Office of the Chief, Clinical Affairs EACE meetings and provide minutes within two (2) business days. Provides backup for the admin assistant recording minutes for the Defense Advanced Rehabilitation Center Forum (DARC), and provides minutes for Best Practices and Clinical Assessment Management Portal Meetings, Knowledge Translation Committee Meetings, and other meetings as directed. Submit manuscripts, posters, and abstracts to relevant journals as directed by the EACE Chief of Clinical Affairs. Facilitate and ensure coordination of time cards and certification of all EACE Clinical Affairs personnel for each pay period on the Automated Time and Attendance Production System (ATAAPS). Enroll investigation subjects in studies to gather, organize, and store study data per each protocol in Microsoft Office Suite and as directed. Maintain an electronic document library in the EACE SharePoint site. Document library will include all Clinical Affairs clinical research articles published using EACE data and articles by EACE authors or co-authors as well as all pertinent written staff products. Fulfill all Site Core training and execute all EACE Clinical Affairs SharePoint content management updates in the Site Core System. Assist and help prepare EACE Clinical Affairs manuscripts, reports, and presentations for publication to include figures, tables, images, and methodological text. Maintain an electronic document library for ordering office supplies and equipment. Other duties as assigned. Qualifications 5 years of experience as a Licensed Vocational Nurse or 5 years of experience supporting healthcare research with a healthcare related bachelors degree. Must be able to obtain a favorable T1 investigation (as applicable to location). Knowledge, Skills and Abilities: Knowledge of medical terminology. Detail orientated and organized. Practical understanding of administrative procedures. Experience in performing various administrative duties utilizing Microsoft Office software (e.g. SharePoint, Outlook, Word, PowerPoint, and Excel). Experience working in the Defense Travel System preferred.