Manila Speaker Bureau Financial Close & Review Planner

IQVIA’s Speaker Bureau team consists of dedicated meeting professionals who plan and manage highly compliant meetings and events for Life Sciences organizations.  We work with our clients to deliver a high-quality attendee experience through a range of in-person, hybrid, and virtual meetings by seamlessly pairing deep industry expertise, best-in-class compliance technology and an innovative, scalable approach to support our client’s Speaker Bureau.  The ManilaSpeaker BureauFinancial Close & Review Planner is overall accountable in auditing and reviewing actual financials post meeting. FCR Planner is heavily focused on ensuring we are accurate in our government required Transfer of Value reporting responsibilities.

Essential Duties & Responsibilities

Collaborate as an integral part of the client Core Team which comprises of meeting planners, logistics planner and speaker bureau planners and other roles supporting execution of planning of each meetingReview all aspects of planning are within the client’s business rules and budgetary requirement. The following items are critical to the FCR Planner role in executing seamlessly:Assess accuracy of Management Fee applied tied to the program typeReview Speaker Travel expenses to ensure no discrepancy between itinerary vs travel chargesReview Speaker Honorarium to ensure Speaker is paid correctly.Accurately plot venue/caterer charges to the specific FCR approved calculator to flag any overage on approved cost per person as neededAccurately move charges to their applicable budget category following client’s business rules on approved categoriesReview and resolve attendance discrepancies as needed.Ensure all expenses matches between systems (EFX and Centris) and document approved exemptions as neededObtain necessary documents (receipts) are uploaded in the meeting and other related documents as requiredCommunicate timely with meeting planner, speaker bureau planner, logistics planner, vendors related to task completion and other related inquiry or follow up needsApplication of client business and compliance rules throughout the financial close & review process.Ability to trigger or escalate any items that can impact risk on meeting compliance.Ensure understanding of system functionalities related to job function as assigned.Liaise with relevant internal and external stakeholders to ensure appropriate team members have the most up to date informationComply with timekeeping standards & policies in Sprout, PSA ensuring accurate work hours are logged.Other related team task maybe assigned

Qualifications

2+ years of customer service or equivalentPrevious work experience in catering to US clients, preferably in a phone-based Customer Service role, is requiredRelevant audit experience is preferredPharma Industry experience is a plusFamiliarity with US cultural norms and practices to better understand and service stakeholders and clients. Bachelor's Degree RequiredProficiency in PC applications, Microsoft Office suite of products (Word, Excel, PowerPoint, Teams) and Outlook is requiredKnowledge in SharePoint, Salesforce and Smartsheet preferredProficiency in using phone systems such as Twilio, CRM software and other relevant technology is preferredAble to work during US standard business hours and be flexible on work schedule and/or extended hours to meet clients’ business needs during peak seasonExpert on analysis and information gathering to resolve problems on routine matters.Ability to multi-task/plan numerous meetings simultaneously while still demonstrating a strong attention to detailComfortable working in a fast-paced team environment, while also able to work independentlyExceptional customer service skillsA strong sense of urgency and the ability to effectively problem solveExcellent in communication, both oral and writtenCollaborate as an integral part of the project team to execute world class events as measured by internal and external client satisfactionStrong aptitude of financial calculations.A strong sense of urgency and advanced ability to effectively problem solve.Advanced oral and written communication skills with focus on the ability to be concise and clear, summarize a situation and articulate the necessary next steps, effectively listen, and assess the need for urgent action.Able to be flexible to report onsite frequently, dependent on business needConducive work space when working remotely at home, which includes ability to receive and make calls during your shift, work with company provided dual monitors and have appropriate internet speed to complete work.

IQVIA is a leading global provider of clinical research services, commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide. Learn more at https://jobs.iqvia.com