Work where every moment mattersEvery day more than Hartford HealthCare colleagues come to work with one thing in common Pride in what we do knowing every moment matters here We invite you to become part of Connecticutrsquos most comprehensive healthcare networkThe creation of the HHC System Support Office recognizes the work of a large and growing group of employees whose responsibilities are continually evolving so that we and our departments now work on behalf of the system as a whole rather than a single member organizationWith the creation of our new umbrella organization we now have our own identity with a unique payroll benefits performance management system service recognition programs and other common practices across the systemPosition SummaryThe Continuing Coordinator provides essential project and administrative support to the HHC Continuing Education CE Department by assisting with the coordination of continuing education programs This role supports compliance with Joint Accreditation Maintenance of Certification MOC and other regulatory standards This role fosters interprofessional collaboration across HHC Regions Institutes specialties and departments Key responsibilities include the administrative support for the implementation of accreditation processes supporting activity planners and assisting with reporting and evaluation procedures to enhance program effectiveness and compliancePosition ResponsibilitiesKey areas of responsibility Administrative Coordination Provides administrative support for scheduling logistics and communication related to CE meetings events and activities Leadership Support Supports the HHC CE System Director and CE Planners in the coordination and execution of CE initiatives and strategic goals Review Support Assists in reviewing Continuing Education CE applications for completeness and compliance Standards Compliance Understands and applies current Joint Accreditation Standards and ensures compliance with updates as needed Program Oversight Manages specific CE program types such as Journal Clubs and repeat sessions in Cloud CME Documentation Management Ensures proper formatting submission and filing of application materials per CE policies Program Support Handles attendance tracking evaluations faculty disclosures and credit documentation Record Maintenance Maintains accurate program records in software or shared drives with long term retention Credit Reporting Oversees credit reporting systems and uploads data to platforms such as Joint Accreditation and Activity Reporting System JA ndash PARS Nursing Activity Reporting System NARS Continuing Professional Education CPE and Maintenance of Certification MOC Stakeholder Assistance Supports activity directors and staff with applications records and compliance documentation Regulatory Adherence Follows departmental and accreditation regulations contributing to team goals and safety standards Quality Financial Tracking Assists in monitoring quality metrics and manages financial records including honoraria and vendor paymentsWorking RelationshipThis Job Reports To Job Title System Director of Continuing EducationWork where every moment mattersEvery day more than Hartford HealthCare colleagues come to work with one thing in common Pride in what we do knowing every moment matters here We invite you to become part of Connecticutrsquos most comprehensive healthcare networkThe creation of the HHC System Support Office recognizes the work of a large and growing group of employees whose responsibilities are continually evolving so that we and our departments now work on behalf of the system as a whole rather than a single member organizationWith the creation of our new umbrella organization we now have our own identity with a unique payroll benefits performance management system service recognition programs and other common practices across the systemPosition SummaryThe Continuing Coordinator provides essential project and administrative support to the HHC Continuing Education CE Department by assisting with the coordination of continuing education programs This role supports compliance with Joint Accreditation Maintenance of Certification MOC and other regulatory standards This role fosters interprofessional collaboration across HHC Regions Institutes specialties and departments Key responsibilities include the administrative support for the implementation of accreditation processes supporting activity planners and assisting with reporting and evaluation procedures to enhance program effectiveness and compliancePosition ResponsibilitiesKey areas of responsibility Administrative Coordination Provides administrative support for scheduling logistics and communication related to CE meetings events and activities Leadership Support Supports the HHC CE System Director and CE Planners in the coordination and execution of CE initiatives and strategic goals Review Support Assists in reviewing Continuing Education CE applications for completeness and compliance Standards Compliance Understands and applies current Joint Accreditation Standards and ensures compliance with updates as needed Program Oversight Manages specific CE program types such as Journal Clubs and repeat sessions in Cloud CME Documentation Management Ensures proper formatting submission and filing of application materials per CE policies Program Support Handles attendance tracking evaluations faculty disclosures and credit documentation Record Maintenance Maintains accurate program records in software or shared drives with long term retention Credit Reporting Oversees credit reporting systems and uploads data to platforms such as Joint Accreditation and Activity Reporting System JA ndash PARS Nursing Activity Reporting System NARS Continuing Professional Education CPE and Maintenance of Certification MOC Stakeholder Assistance Supports activity directors and staff with applications records and compliance documentation Regulatory Adherence Follows departmental and accreditation regulations contributing to team goals and safety standards Quality Financial Tracking Assists in monitoring quality metrics and manages financial records including honoraria and vendor paymentsWorking RelationshipThis Job Reports To Job Title System Director of Continuing EducationRequirements and SpecificationsEducationmiddot Minimum High school Diploma or GEDmiddot Preferred Bachelorrsquos degree in education Healthcare Public Health or related fieldExperiencemiddot Minimum At least three year of administrative or office support related experience with a minimum year experience working in a healthcare or academic settingmiddot Preferred At least three year of administrative or office support related experience with a minimum year experience in the continuing education processLanguage Skillsmiddot Fluent in EnglishKnowledge Skills and Ability Requirementsmiddot Skilled in Microsoft Office Suite virtual meeting platforms and specialty software used in CE environmentsmiddot Demonstrated ability to manage multiple tasks and projects simultaneously prioritize effectively and meet strict deadlines in a high volume settingmiddot Capable of working both independently and collaboratively especially within physician led teamsmiddot Strong organizational abilities and effective communication skills for presenting information to educational partners and stakeholdersmiddot Stays current on accreditation and certification requirements with the ability to interpret and apply relevant guidelines and recognize compliance issuesmiddot Maintains a customer focused attitude ensuring responsiveness and professionalism in all interactionsmiddot Actively participates in professional webinars and conferences to stay informed and enhance expertiseWe take great care of careersWith locations around the state Hartford HealthCare offers exciting opportunities for career development and growth Here you are part of an organization on the cutting edge ndash helping to bring new technologies breakthrough treatments and community education to countless men women and children We know that a thriving organization starts with thriving employees we provide a competitive benefits program designed to ensure worklife balance Every moment matters And this isyour momentRequirements and SpecificationsEducationmiddot Minimum High school Diploma or GEDmiddot Preferred Bachelorrsquos degree in education Healthcare Public Health or related fieldExperiencemiddot Minimum At least three year of administrative or office support related experience with a minimum year experience working in a healthcare or academic settingmiddot Preferred At least three year of administrative or office support related experience with a minimum year experience in the continuing education processLanguage Skillsmiddot Fluent in EnglishKnowledge Skills and Ability Requirementsmiddot Skilled in Microsoft Office Suite virtual meeting platforms and specialty software used in CE environmentsmiddot Demonstrated ability to manage multiple tasks and projects simultaneously prioritize effectively and meet strict deadlines in a high volume settingmiddot Capable of working both independently and collaboratively especially within physician led teamsmiddot Strong organizational abilities and effective communication skills for presenting information to educational partners and stakeholdersmiddot Stays current on accreditation and certification requirements with the ability to interpret and apply relevant guidelines and recognize compliance issuesmiddot Maintains a customer focused attitude ensuring responsiveness and professionalism in all interactionsmiddot Actively participates in professional webinars and conferences to stay informed and enhance expertiseWe take great care of careersWith locations around the state Hartford HealthCare offers exciting opportunities for career development and growth Here you are part of an organization on the cutting edge ndash helping to bring new technologies breakthrough treatments and community education to countless men women and children We know that a thriving organization starts with thriving employees we provide a competitive benefits program designed to ensure worklife balance Every moment matters And this isyour moment