CDA - Plant Industry Division Program Assistant (Program Assistant I) Print (https://www.governmentjobs.com/careers/colorado/jobs/newprint/5031434) Apply  CDA - Plant Industry Division Program Assistant (Program Assistant I) Salary $53,400.00 - $64,080.00 Annually Location Broomfield County, CO Job Type Full Time Job Number BAA-00191-08042025 Department Department of Agriculture Division Plant Industry Division Opening Date 08/05/2025 Closing Date 8/15/2025 11:59 PM Mountain FLSA Determined by Position Type of Announcement This position is open only to Colorado state residents. Primary Physical Work Address 305 Interlocken Pkwy, Broomfield, CO 80021, USA FLSA Status Non-Exempt; position is eligible for overtime compensation. How To Apply Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed. Department Contact Information P 303.869.9014 I C 720.653.4267 I F 303.466.2867 305 Interlocken Parkway, Broomfield, CO 80021 nicholas.kaiser@state.co.us I www.colorado.gov/ag + Description + Benefits + Questions Department Information Who we are: Agriculture is a part of all our lives. When you eat, put on clothes, or care for an animal--your life is touched by agriculture. Colorado's food and agriculture industry generated $47 billion of economic activity in 2019 and supports nearly 5% of the state's workforce. CDA is proud to be a part of such an important industry. Mission: The CDA's mission is to strengthen and advance Colorado's agriculture; promote a safe and high-quality food supply; protect consumers; and foster responsible stewardship of the environment. Core Values: Partnership, Service, Professionalism, Proactivity, and Respect CDA Wildly Important Goals: To accomplish our mission, CDA focuses on four “wildly important goals:” + Goal 1: Advancing Local Food Access + Goal 2: Expanding Water-Resilient Agriculture + Goal 3: Supporting the Next Generation in Agriculture + Goal 4: Advancing Animal Health and Welfare We use these goals to focus and align the daily work of our staff in support of Colorado farmers and ranchers. Learn more about our Department and our wildly important goals in our performance plan on our website (https://ag.colorado.gov/home/about-us) . What you get from us: In addition to a great work location and rewarding and meaningful work, we offer: + Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan (https://www.copera.org/) plus optional 401(k) and 457 plans (www.copera.org) + Medical and dental health plans (https://stateofcoloradobenefits.com/) + Employer supplemented Health Savings Account ($60 per month) + Paid life insurance, plus additional optional life insurance options + Paid Short Term Disability and optional Long Term Disability coverage + 11 paid holidays per year plus generous vacation and sick leave accruals + BenefitHub (https://stateofcolorado.benefithub.com/app/multiproduct) state employee discount program + Employee Wellness program State of Health + Excellent work-life programs, such as flexible schedules, remote work opportunities, free parking, professional development and more! To learn about the total compensation package for State government employment visit: https://www.colorado.gov/dhr/totalcompensation Equity, Diversity, and Inclusion The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. Learn more about our commitment to equity, diversity and inclusion by visiting our EDI Homepage: https://dpa.colorado.gov/about-us/edi . Description of Job Work Unit: This work unit exists to serve a wide variety of regulatory programs for the agriculture community and more specifically the plants industry and the general public. It provides the necessary support in coordination with various divisions and support services of the department. The unit also provides for the efficient and effective implementations of all statutes administered by the Division and improvement of program performance through better planning, information exchange, evaluation and program execution. Major Objectives of the Position: This position exists to provide administrative support to the Division Director. Position makes travel arrangements; schedules meetings; updates director’s calendar; tracks and reminds section and program reports for director and commissioner’s office; answers phones; proofreads documents and takes meeting minutes when appropriate. This position keeps all division policies and procedures and recommends updates to them if they become out of compliance with Department policies. This position reviews and processes the division and the director's credit card statements, purchase orders, vendor invoices, receiving reports, and other outstanding expenses. This position works closely with the Field Service section chief to manage the division’s fleet vehicles, ensuring that the mileage and maintenance of all fleet vehicles are in compliance with State Fleet requirements. This position serves as the division liaison to Human Resources which involves tracking of performance evaluations, timesheets, flex policies, etc. And ensures that forms are completed accurately. This position is in charge of new employee division orientation, informing employees of policies and procedures. This position is responsible for the shared office equipment and ordering and ensuring regular office supplies are available. It is the focal point for division asset management and keeping records. Coordinate the division outreach efforts, improve website experience, accessibility and related works. Primary Duties: Office Management: + This position is responsible for providing support to the Division’s office. + Position answers programmatic questions and routes phone calls and other inquiries made from the general public and regulated industries to the appropriate division personnel for resolution. + Compiles purchase requisitions, billing approvals for the Director’s approval and forwards to appropriate sections when completed. + Receives the division’s credit card statements, reviews for accuracy and submits to Administrative Services within the required timelines and arranges for credit card replacements or new cards as necessary. + Coordinates with the Department of Personnel Services and Office of Information and Technology with regard to printers to ensure smooth operation. + Position answers basic programmatic questions and routes phone calls and other inquiries made from the general public and regulated industries to the appropriate division personnel for resolution. + Receives the Division’s credit card statements, reviews for accuracy, and submits to Administrative Services within the required timelines and arranges for credit card replacements or new cards as necessary. Processes and reconciles purchase requisitions, receiving reports, vendor invoices and phone billings. Director Support: + Provides administrative support to the Division Director by making copies, printing documents, proofreading letters, correspondence, policies and other documents for spelling, punctuation and grammar and provides other administrative support as necessary. + Schedules appointments and meetings for the Director, and makes the Director’s travel arrangements. Keeps the Director’s calendar current by updating it with new meetings, appointments, personal leave, etc. + Maintain a calendar of established deadlines for section heads, program managers,and supervisors to follow up on submission of their monthly reports based on the template developed by the commissioner’s office. + Manages state and national meetings sponsored by the Division, inter-departmental program/committee events, and Division staff meetings by setting schedules, negotiating rates with hotels and vendors, completing required Official Function forms, receiving registration forms and payments, arranging meeting rooms, ordering meals, etc. + Acts as the lead staff member for developing and maintaining division internal policies and procedures, including time cards, office coverage, use of shared facilities, and sick leave call-in policies. + The position will ensure that new employees are informed about policies. + This position upholds a very high level of confidentiality with regard to information given by the Director as well as employees' personal information. + This person maintains all Division policies, periodically reviews and updates information in policies as necessary, and maintains the Director’s correspondence and divisional forms. Liaison and Personnel Support: + Function as the Division liaison to other divisions and sections regarding cross-divisional activities as well as addressing issues that affect all divisions such as changes to departmental policies regarding fiscal, procurement, personnel, the website, and other cross-divisional issues. + Serves on several department committees and offers services to help or participate in other division events, including Colorado Combined Campaign, Department Appreciation Day, and State Fair Activities. + Tracks Performance Plans for all employees to ensure they are developed, periodically reviewed, and evaluated in a timely manner to meet Departmental deadlines. Make sure that evaluations are completed by the deadline dates. Any problems with performance plans and evaluations will be referred to the Division Director. + Serve as a backup of a Notary Public for notarizing Certificates and documents for the Division. Manages and follows up the Onboarding and Offboarding process for the division. Maintains and updates copies/files of Position Description (PDs) and current organization chart(s). + Monitor the Division Personnel Action Requests (PARs) and follow up their timeliness. Communications: + Communication coordinator for the Division for office phones, cellular phones, voice mail, remote staff, and email communication. + In consultation with the Division Director and coordination with IPO, develop a standard, policy and guidance on managing public-facing content of the division communication and provide technical support to sections and programs. + This includes standardizing communications, messages, PowerPoint presentations, brochures, booth, displays and other relevant means in both traditional and digital media. + Serve as a focal person for accessibility and provide guidance to program managers and new employees on how to be compliant to accessibility. + Coordinates with sections and programs and provides support in setting up booths and brochures. + Schedules the booth for various meetings and schedules staff to staff the booth. When necessary, redesign the booth with updated information and graphics. + Maintains the Division’s brochures by updating contact names and phone numbers. Redesigns brochure text and graphics when requested to do so, or when appropriate to do so. + Take a lead in organizing, communicating and documenting divisional meetings. Develop a guideline for the division meetings; provide support and a follow up of its implementation. Fleet Management: + In collaboration with the Field Service section, the chief manages the Division’s fleet of vehicles along with the department fleet coordinator. + Acts as the Division’s contact with Fleet Management. Evaluates and decides solutions for vehicle problems, such as advising a Division driver of the process to follow when their vehicle breaks down. + Tracks mileage and makes decisions to comply with lease agreements, contracts and requirements for state fleet vehicles. + Processes accident report forms and arranges for vehicle repairs. + Recommends and implements efficient vehicle utilization and procurement, especially during a shortage of vehicles due to breakdown and temporary staff usage. + Determine appropriate cost units for vehicle charges, considering vehicle assignment. + Tracks vehicle maintenance reports and sends reports of maintenance necessary to the appropriate drivers. + Verify Division driver’s compliance with maintenance requirements. + Responsible for scheduling the use and maintenance of Division’s pool cars. + Arranges for staff to drive the vehicle to the repair shop and coordinates their return. + Receives the Division’s monthly mileage reports and enters mileage data into the Fleet Management database. + Responsible for verifying the driving records of all state vehicle drivers annually per fleet rules. + Provides the Director and appropriate staff members with the monthly vehicle usage and charge reports from the Fleet Management database. Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights Residency Requirement: This posting is only open to residents of Colorado at the time of application. **************************************************************************************************************************************************************************************************** This position is advertised in line with the Governor’s executive order focused on skills-based hiring practices that focuses on the knowledge, skills, and abilities specific to the job and aligns the hiring process accordingly. Skills-based hiring reduces potential barriers for applicants and allows for reduced bias in the hiring process by providing a direct description of skills that are unique to the duties assigned to the position with a recognition that the applicant may have developed these skills through education, training, or past experiences. **************************************************************************************************************************************************************************************************** Salary: BIWEEKLY $2,053.85 - $2,464.62 ANNUALLY $53,400.00 - $64,080.00 Minimum Qualification:Proven Experience, Knowledge, Skills: + Four (4) years of experience in a high-level administrative/position related to the job. OR Education and Experience: + A combination of related education and/or relevant experience in high-level administrative/ position related to the job assigned, equal to four (4) years Preferred Qualifications: + The successful candidate must have good writing, computer, communication and interpersonal skills upon hire + Executive administrative assistance + Graphic design (creating forms, brochures, fact sheets, booklets, posters and displays, and other desktop publishing activities), + Process improvement related to technology solutions. + Previous Experience working with the State of Colorado Conditions of Employment: + Must be a resident of the state of Colorado at the time of application. + Must have a Colorado Drivers License. Required Competencies (Knowledge, Skills and Abilities): + Excellent interpersonal and communication skills, + Detail-oriented. + Works well under pressure. + Strong relationship management skills.. + Proactive approaches to problem-solving and strong decision-making capability. + Highly resourceful team player, with the ability to also be extremely effective independently. + High level of competence in administrative duties and communication + Knowledge of Graphic Design and programs related to graphic design. + Knowledge of computer applications (Word, Excel, Google) and databases. Important Information: Part of, or the entire selection process for this position will involve a review of the information you submit in your application materials. Therefore, it is paramount that in the experience portion of your application, you describe the extent that you possess the education, experience and competencies outlined in the job announcement as well as the special and/or preferred qualifications. Failure to include adequate information or follow instructions may prevent you from competing in subsequent measures used to arrive at a top group of applicants. Please submit the following: + Online application (completed fully) describing how you meet the minimum qualifications + OR If you are not able to submit an online application, a paper application is available at this link:PDF State Paper Application (https://www.colorado.gov/pacific/sites/default/files/Colorado%20Paper%20Application%20%28February%202020%29.pdf) . Paper applications must be received (either by US mail or email to mary.hunt@state.co.us by the closing date and time of the application period listed on this announcement. + DD214 (if applicable) + Unofficial copy of transcripts (if applicable) Factors that will be assessed: + Technical Competence – Technical experience as it relates to the duties outlined in this job announcement. + Depth and Breadth of Experience – Experience that covers multiple areas outlined in this job announcement. Experience should be varied and not one dimensional and demonstrate a wide range of community involvement. + Job Fit – Experience will be evaluated to determine how well your past experience aligns with and meets the business needs of this position. Current experience is preferred. APPEAL RIGHTS: If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director. An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ( dpa_state.personnelboard@state.co.us ), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action. For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov ; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules. Supplemental Information Important Information: Part of, or the entire exam for this position will involve a review of the information you submit in your application material. Applications are considered complete and accurate at the time of submission. Therefore, additional information may not be solicited or accepted after your application has been received. Therefore, it is very important that you clearly describe all of your relevant experience on the application itself . Applications left blank or marked "SEE RESUME" will not be considered. All applications that are received by the closing date of this announcement will be reviewed against the Minimum Qualifications in this announcement by a Human Resources Specialist. Candidates who meet the minimum qualifications may proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process. ADAAA Accommodations: Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact by phone or email at least five business days before the assessment date to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date. The Department of Agriculture is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Mary Hunt, at mary.hunt@state.co.usor call 303-869-9006. E-Verify CDA uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more aboutE-Verify (http://www.dhs.gov/e-verify) , including your rights and responsibilities. Toll Free Applicant Technical Support: If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application first, ensure your documents are PDF or Microsoft Word files and second, close the document before you attempt upload (attach) it. The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon. 01 Please describe briefly your organizational and leadership skills or strengths as it relates to coordination of projects and/or programs. 02 This position must handle individual multiple requests for assistance on special projects as well as complete routine support tasks. What factors do you consider in deciding how to balance your priorities? Provide an example of when you have had to prioritize your duties. 03 This position will provide technical support to the Plant Industry Division. Describe your experience in working with and/or creating websites, brochures, fact sheets, booklets, posters and displays, and other desktop publishing activities. 04 The position will support the division director in monitoring and coordinating programs finances. Describe your knowledge and experience managing budget and tracking costs. 05 Are you a previous employee of the state of Colorado? + Yes + No 06 If yes to the previous question what is your Employee ID # Required Question Employer State of Colorado Address See the full announcement by clicking the "Printer" icon located above the job title Location varies by announcement, Colorado, -- Website https://careers.colorado.gov/ Apply Please verify your email addressVerify Email