Work Schedule

Environmental Conditions

Job Description

Position Summary: 

The Cash Allocations Representative will play a key role within the Order-to-Cash (OtC) department, in applying the day to day recording of cash receipts for allocated countries. You will handle the Accounts Receivable transaction processing such as payment posting, unapplied cash resolution, and debit/credit offsets. 

As part of this role, you will be collaborating with external and internal customers, including the Credit and  Collections team, Accounting team and other Thermo Fisher departments to align with the different processes and resolve in the most timely manner the various complexity cases that may arise.

Responsibilities:

•    Daily monitoring of incoming cash 
•    Process all bank receipts in a timely and accurate manner
•    Ensure the allocation of Debtors suspense amounts against customers or to appropriate G/L area
•    Record cheque receipts, log cheques with bank, follow through until receipt into the account
•    Investigate and resolve any payment discrepancies
•    Ensure sufficient documentation is maintained to trace all transactions and maintain reconciliation (debtor suspense movements, unallocated cash, cheque receipts, etc.)
•    Perform month end activities such as account reconciliation, month end close and month end reporting 
•    Liaise with the internal credit control team to discuss any complex unallocated payments
•    Contact customers to obtain remittances or resolve outstanding cash entries
•    Review and action any Unallocated Cash amounts on a regular basis 
•    Ensure the performance of tasks is carried out in line with company policies, internal controls and Sarbanes-Oxley requirements.
•    Ensure completion of Cash Application tickets and other requests (including credit cards), within established SLAs through the accurate process, with attention to detail to provide the expected quality according to the request. 
•    Verify that approvals are in accordance with the matrices established for the applicable processes before completing the application. 
•    Assist with requests for internal or external audits, compiling the support of the requested samples.
•    Additional tasks may include:
o    Cover other cash application work during holidays / absences
o    Other additional duties or tasks may be assigned periodically by the Line Manager.

Skills & Qualifications Required:

•    Skills:
This position interacts with various levels of internal and external customers, and therefore effective interaction skills is required to address issues and provide updates.
Attention to detail and accuracy.
Shown strength in collaborating with a wide range of people to achieve common goals.
Comfortable in a fast-paced environment.
Strong time management skills to ensure prioritisation and timely completion of tasks and efficiency in handling multiple responsibilities simultaneously.
Problem-solving and analytical ability.

•    Qualifications and experience
Proficient in English.
University or College degree.
Proficiency in Microsoft Office software is required (Outlook, Excel, etc.).
Previous work experience in Shared Service Centers. 
1-2 years working experience