Care Home Admin
Gold Care Homes
About our Home:
Nestled amidst the beauty of Welwyn's landscaped gardens, Heath Lodge stands as a beacon of warmth and care, located ground serene grounds This period-style haven, with room for 65 cherished residents, isn't just about providing shelter—it's about crafting memories, fostering connections, and celebrating every moment. Whether it's a heartwarming chat in the café, a tranquil moment in the lounge, or a stroll through the gardens, Heath Lodge promises a space where every resident finds their own slice of joy. Welcome to a home where every day is a testament to love and care.
What you will be doing!
+ General reception duties, taking calls, transferring to departments, greeting visitors
+ Duties will include general correspondence, telephone enquiries and reception duties, preparation of timesheets and submission of summaries relating to payroll, record keeping and taking minutes of meetings.
+ To provide accurate and efficient typing support from written and recorded material, utilising Microsoft Office to ensure the layout and appearance meet corporate standards, maintaining confidentiality at all times
+ To support the Home Manager and Deputy Manager in the delivery of corporate/strategic objectives and administration tasks, including diary management, preparation and coordinating of meetings.
+ To coordinate the duty rota, liaise with Bank and Agency staff when required.
+ To sort and distribute mail accordingly throughout the Home.
+ You will support the recruitment process for new employees, ensuring all paperwork and relevant documentation is complete.
+ Keep accurate records of all relevant residents' documentation to include financial contracts, monthly invoice requests and payments, pocket money cash records and sundry invoices.
+ Provide all financial invoicing and information to clients (or next of kin) including sundry invoices. Liaise where necessary to resolve queries and corrections and follow-up any unpaid invoices.
+ Maintain records of client admissions, hospitalisation and discharges to ensure correct charges are invoiced.
+ Process Social Services Assessment forms. Invoice and liaise where necessary with Social Services' Finance department. Chase late payments.
+ Provide monthly summary of invoices issued and payments received to Head Office All management information to be supplied to line manager monthly.
+ Prepare and submit data relating to petty cash and wages totals-monthly
+ Match supplier invoices / delivery notes and obtain authorisation to pay prior to submission to Head Office for payment. Liaise with suppliers on queries and refer to home manager where problems exist.
+ Provide an efficient telephone and reception service to the general public and relatives /visitors to the home.
+ Attend training courses and sessions as required.
+ Maintain client, staff and business confidentiality at all times.
+ Prepare and maintain stationary orders, stock and records.
+ To answer the telephone, record accurate messages, respond positively to problems and queries and deal appropriately with any visitors to the home.
+ To ensure all internal and external customer interactions are met with a welcoming and professional manner.
Benefits:
+ Salary from £26,000 per annum
+ Employee Assistance Programme
+ Perkbox
+ Employee of the Month
+ Long term service awards
+ Blue Light Card
+ Professional Development
+ Refer a Friend
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