Campus Registrar
EF Education First
Job Title: Campus RegistrarLocation: Dubai Reports to: Campus Dean The Opportunity: The Campus Registrar provides critical support and strategic planning to the Deanery and Academic Teams, as well as customer service to the student body. Positioned in a fun and busy office, this on-campus role requires a flexible and proactive individual, with extremely high attention to detail, the ability to work at a face pace and juggle multiple demands simultaneously, as well as helping students and faculty with ongoing requests. Role Description:
The Campus Registrar works under the supervision of the Dean and takes the lead with managing and updating student-related data, quality management systems, class scheduling, facility utilization, information services, and maintenance of academic records. This role works closely with all members of the Academic team and other campus stakeholders to deliver the highest quality academic experience to students and support to faculty. The Campus Registrar provides both academic and operational support to campus programs, while ensuring student data records, campus scheduling, and academic procedures are consistently maintained. Key responsibilities: Manage scheduling of the campus program(s), including working with faculty to schedule courses/modules, scheduling skills workshops and events, and ensuring appropriate facility utilization. Set up and manage the program requirements in the student information system (myStudents) such as degree audits and the creation of course offerings/modules. Manage all academic program deliverables in the student information system and maintain updated records on student academic progress (grades, etc.). Update and manage student records in the student information system (change of study status, transfer credits, etc.) and ensure accuracy of academic data. Manage academic operations requirements for orientations and conferrals/graduations. Address student questions and requests in accordance with institutional policies and procedures, including transcript-related requests, graduation-related requests, or academic completion requests. Maintain accurate faculty data, ensure faculty course assignments, record data, and faculty statuses are up to date, and address faculty questions in accordance with institutional policies and procedures. Provide data analytics for the academic team, Deanery, and other campus stakeholders to support student and faculty success. Support with coordination of other academic projects, initiatives, or academic completion tasks (retake course scheduling, assigning secondary-grade reviewers, supporting student exam or presentation scheduling, etc.) Provide additional academic or operational support to the program operations team when required. Must be comfortable delivering presentations to students and faculty. Additional duties and role responsibilities subject to change in line with campus program changes. *On campus Requirement - This position requires on-campus presence at least 4 days a week with 5 days during peak periods of the academic year. Current 1-day work-from-home (WFH) allowance must be coordinated with campus team to ensure adequate team coverage on campus. Note that the WFH allowance is subject to change in accordance with School review. Qualifications and Competencies: Bachelor’s degree preferred. Have a minimum of 2-3 years of full-time work experience in organizational, operational or logistical functions. Be skilled in Word, Excel, PowerPoint and student management databases. Familiarity with tools like Salesforce and Canvas. Have excellent oral and written communication skills, in day-to-day dealings with faculty, staff, and students, both junior and senior. Have a high attention to detail and organization. Have excellent project management skills, exceptionally well organized. Be good at problem solving and have the attitude that “nothing is impossible.” Be an independent thinker and self-starter, able to use his/her own initiative and able to prioritize tasks and operate to tight deadlines. Native English speaker or fluent level of written and spoken English. Proven track record and commitment to outstanding customer service. Flexible approach to work and able to maintain composure in a fast-paced environment while having an appetite for learning and growing. Proactive, results-oriented with a positive, can-do attitude. Collegial attitude and able to work collaboratively across teams and campuses. Support Hult’s vision of global education and embrace the benefits of cultural diversity. On campus presence required *Please note you must have the right to work in the campus location to be considered for this position. About Us Hult International Business School is a non-profit educational pioneer and the first triple-accredited US business school. Ranked by the Financial Times, Economist, Forbes, and Bloomberg Businessweek, Hult offers undergraduate, graduate, and executive education programs across its global campuses in Boston, London, and Dubai. The school’s philosophy is that business skills can only truly be learned by doing. By immersing students from all over the world in practical, hands-on experiences from day one, this fresh approach to education is creating a global community of confident, entrepreneurially minded graduates, ready to tackle the challenges of tomorrow. Equal Opportunities at Hult Hult is dedicated to actively creating a diverse and inclusive environment and is proud to be an equal opportunity employer. We are committed to providing opportunities regardless of gender, religion, race, color, sexual identity, disability, ethnicity, age, and all the individual identities that make us unique. At Hult, we believe that it’s through our diversity that we find our strength. If you require any accommodation to assist you in the interview process, please submit this with your inquiry. Hult offers competitive salaries and benefits in a global, empathetic, and highly multicultural working environment. If you are motivated by the prospect of an international career with a dynamic and forward-thinking school, we’d love to hear from you.
The Campus Registrar works under the supervision of the Dean and takes the lead with managing and updating student-related data, quality management systems, class scheduling, facility utilization, information services, and maintenance of academic records. This role works closely with all members of the Academic team and other campus stakeholders to deliver the highest quality academic experience to students and support to faculty. The Campus Registrar provides both academic and operational support to campus programs, while ensuring student data records, campus scheduling, and academic procedures are consistently maintained. Key responsibilities: Manage scheduling of the campus program(s), including working with faculty to schedule courses/modules, scheduling skills workshops and events, and ensuring appropriate facility utilization. Set up and manage the program requirements in the student information system (myStudents) such as degree audits and the creation of course offerings/modules. Manage all academic program deliverables in the student information system and maintain updated records on student academic progress (grades, etc.). Update and manage student records in the student information system (change of study status, transfer credits, etc.) and ensure accuracy of academic data. Manage academic operations requirements for orientations and conferrals/graduations. Address student questions and requests in accordance with institutional policies and procedures, including transcript-related requests, graduation-related requests, or academic completion requests. Maintain accurate faculty data, ensure faculty course assignments, record data, and faculty statuses are up to date, and address faculty questions in accordance with institutional policies and procedures. Provide data analytics for the academic team, Deanery, and other campus stakeholders to support student and faculty success. Support with coordination of other academic projects, initiatives, or academic completion tasks (retake course scheduling, assigning secondary-grade reviewers, supporting student exam or presentation scheduling, etc.) Provide additional academic or operational support to the program operations team when required. Must be comfortable delivering presentations to students and faculty. Additional duties and role responsibilities subject to change in line with campus program changes. *On campus Requirement - This position requires on-campus presence at least 4 days a week with 5 days during peak periods of the academic year. Current 1-day work-from-home (WFH) allowance must be coordinated with campus team to ensure adequate team coverage on campus. Note that the WFH allowance is subject to change in accordance with School review. Qualifications and Competencies: Bachelor’s degree preferred. Have a minimum of 2-3 years of full-time work experience in organizational, operational or logistical functions. Be skilled in Word, Excel, PowerPoint and student management databases. Familiarity with tools like Salesforce and Canvas. Have excellent oral and written communication skills, in day-to-day dealings with faculty, staff, and students, both junior and senior. Have a high attention to detail and organization. Have excellent project management skills, exceptionally well organized. Be good at problem solving and have the attitude that “nothing is impossible.” Be an independent thinker and self-starter, able to use his/her own initiative and able to prioritize tasks and operate to tight deadlines. Native English speaker or fluent level of written and spoken English. Proven track record and commitment to outstanding customer service. Flexible approach to work and able to maintain composure in a fast-paced environment while having an appetite for learning and growing. Proactive, results-oriented with a positive, can-do attitude. Collegial attitude and able to work collaboratively across teams and campuses. Support Hult’s vision of global education and embrace the benefits of cultural diversity. On campus presence required *Please note you must have the right to work in the campus location to be considered for this position. About Us Hult International Business School is a non-profit educational pioneer and the first triple-accredited US business school. Ranked by the Financial Times, Economist, Forbes, and Bloomberg Businessweek, Hult offers undergraduate, graduate, and executive education programs across its global campuses in Boston, London, and Dubai. The school’s philosophy is that business skills can only truly be learned by doing. By immersing students from all over the world in practical, hands-on experiences from day one, this fresh approach to education is creating a global community of confident, entrepreneurially minded graduates, ready to tackle the challenges of tomorrow. Equal Opportunities at Hult Hult is dedicated to actively creating a diverse and inclusive environment and is proud to be an equal opportunity employer. We are committed to providing opportunities regardless of gender, religion, race, color, sexual identity, disability, ethnicity, age, and all the individual identities that make us unique. At Hult, we believe that it’s through our diversity that we find our strength. If you require any accommodation to assist you in the interview process, please submit this with your inquiry. Hult offers competitive salaries and benefits in a global, empathetic, and highly multicultural working environment. If you are motivated by the prospect of an international career with a dynamic and forward-thinking school, we’d love to hear from you.
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