Job Purpose

This role delivers day-to-day purchasing operations to all business divisions across the globe, through established efficient and user-friendly purchasing processes and systems that provide spend transparency and help control costs. We deliver purchasing services through the Purchasing Service Centers from requisition to purchase order based on state of the art e-purchasing tools including both user support (e.g. first level support, management of e-purchasing catalogue), processing non-catalogue requisitions and second level support for issue solving and master data management.

Scope & Portfolio

Overall manages buying activities with responsibility depending on country / region scope

Organise and execute the purchase to pay process ensuring compliance with global, regional and local procedures and policiesExplore and capture internal demand; handle non-catalog requestActively drive the use of procurement catalogBuild good relationships with suppliers and internal customersOversee and / or involve in the purchasing support roles (example Helpdesk activities)

Purchasing support roles:

Provide administrative support to operational buying activitiesAssist different day-to-day activities within the purchasing organisationProvide 1st level support, consulting and training; interface to 2nd level support

Key Tasks

Execute and ensure procurement processes applying sourcing / purchasing / corporate / Business Partner policiesCollect and maintain data and / or ensure data quality maintenance and reporting on rates, catalogues, supplier data / performance, purchase order admin.Execute tactical purchasing process (non-catalogue requisitions) and ensure day-to-day / admin support (request and analyze competitive bids (3 bids and 1 buy), select suppliers, quality, delivery terms, specs for goods / services)Review contract, negotiate with suppliers, and coordinate for content approvalsProvide GET 1st level support – challenging issues handling, process master data changes. Ensure clarification of outstanding receipt of order confirmation, invoices, delivery dates, rejection / change of purchase ordersSupport preparation and monitoring of tenders, negotiations and supplier managementEnter data into databases or other computerized systems to maintain up-to-date supplier and vendor information; to track purchase and the status of orders andGenerate required reporting, analyze reports and identify catalog improvements

Stakeholders

Maintain good relationships with suppliers and internal customers in scopeProvide advice and support to internal customer with specs for required low value goods / services (without a framework contract) in close cooperation with sourcingProvide feedback to sourcing in respect of suppliers performanceContribute to the successful cooperation between region / country and sourcing communityExplain facts, policies and practices related to job areaSupport and interact primarily with colleagues of own sub-functionDevelop a network of contacts to build up relationships and strengthen the organizational, product and market knowledge

Education Level

Completed apprenticeship or relevant university degree

Experience Level

Minimum 3-4 years of relevant experience in purchasing or procurement functions and especially in P2P operational would be advantageous.Proficiency in English and Vietnamese – reading, writing & speaking.Basic knowledge on negotiating and application experience.Sound knowledge of purchasing practices and buying proceduresExperience in working with MS Office suite (Office, Excel, Word, Powerpoint)Experience in SAP and/or Oracle system environmentGood communication style and analytical skills