At AstraZeneca, we pride ourselves on crafting a collaborative culture that champions knowledge-sharing, ambitious thinking and innovation – ultimately providing employees with the opportunity to work across teams, functions and even the globe. 

Recognizing the importance of individualized flexibility, our ways of working allow employees to balance personal and work commitments while ensuring we continue to create a strong culture of collaboration and teamwork by engaging face-to-face in our offices 3 days a week. Our head office and BlueSky Hub in downtown Toronto are purposely designed with collaboration in mind, providing space where teams can come together to strategize, brainstorm and connect on key projects. 

As a Business Support Coordinator in Late Development Oncology, you will use your excellent organizational skills to enable Senior Leaders to focus on science to deliver medicines to patients.  Working within our Global Team of Administrative Coordinators providing global support, you will operate in a dynamic and fast-paced environment providing high-quality project coordination and 1:1 support to our Senior Leaders, teams, and key business processes. 

Work with urgency and focus, proactively communicating with collaborators and simplifying your work process. With a growth mindset, you will work in close collaboration with your peers across Late Dev Development Oncology is searching for individuals who have a solid understanding of standard methodologies and are dedicated to promoting knowledge sharing and improving key business processes. We highly value proactive thinking to see opportunities for simplification and innovation. 

Note: This is a Permanent Position. 

Responsibilities: 

Administrative support at a senior level; to include sophisticated and complex calendar management, domestic and international travel bookings, expenses management. 

Independently and pro-actively resolve issues and challenges relating to administrative requests and calendar conflicts. 

Facilitate smooth communications between executives and other internal and external collaborators. 

Lead the practical arrangements and contribute to the preparations of internal and external meetings and team engagements. 

Manage logistics (project team calendar, scheduling, room bookings, meeting minutes, agendas, action logs, forward agendas, distribution lists). 

Lead and coordinate logistics relating to virtual and face-to-face meetings. 

Information management for team access (SharePoint management, storing of minutes, presentations, file structure), training teams on usage and making process improvements. 

Provide specialist project administrative support to leaders and department, as required. 

Effectively lead special projects and other duties as assigned. 

Work collaboratively to deliver initiatives that create engagement & wellbeing for the team. 

Participate in and contribute to knowledge sharing and training. 

Participate in and contribute to administrative continuous improvement activities. 

Provide guidance/coaching and mentoring to colleagues where required. 

Support and contribute to creating a high-performing team, facilitating good cross-team collaboration. 

Essential Skills/Experience: 

5+ years of experience in an administrative role supporting complex projects. 

High School Diploma required, Bachelor Degree or equivalent experience preferred. 

Extensive calendar management using Microsoft Outlook. 

Prior experience supporting multiple functional leaders. 

Excellent verbal and written communication skills. 

Outstanding integrity with a keen understanding of the business landscape and ability to handle sensitive information with utmost discretion. 

Proactive approach with the ability to manage and prioritize multiple requests simultaneously and effectively. 

Demonstrate attention to detail, working to consistently deliver to a high standard. 

Strong organizational, forward-planning, and stakeholder management skills. 

Solid relationship-building skills to develop networks both within the company and externally. 

Track record of handling and resolving challenges quickly and efficiently, with flexibility to adapt to changing situations. 

Demonstrated ability to effectively work in a global environment balancing competing priorities. 

Demonstrated experience leveraging AI-powered productivity tools such as ChatGPT, Microsoft Copilot, or similar platforms to streamline administrative tasks. 

Desirable Skills/Experience: 

Advanced proficiency in Microsoft Office Suite and AI-powered productivity tools, including extensive calendar management in Outlook enhanced by AI scheduling assistants and data management utilizing AI-driven insights and automation, and integration of AI tools like Microsoft Copilot to streamline document creation and administrative workflows. 

Demonstrated proficiency with a variety of virtual meeting technologies, information management software, and Microsoft products. 

Great People want to Work with us! Find out why: 

GTAA Top Employer Award for 10 years 

Top 100 Employers Award 

Canada’s Most Admired Corporate Culture 

Learn more about working with us in Canada 

View our YouTube channel 

Are you interested in working at AZ, apply today! 

AstraZeneca is an equal opportunity employer that is committed to diversity and inclusion and providing a workplace that is free from discrimination. 

AstraZeneca is committed to accommodating persons with disabilities. Such accommodation is available on request in respect of all aspects of the recruitment, assessment and selection process and may be requested by emailing AZCHumanResources@astrazeneca.com. 

#LI-Hybrid 

Date Posted

Closing Date

AstraZeneca embraces diversity and equality of opportunity.  We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills.  We believe that the more inclusive we are, the better our work will be.  We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics.  We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.