Business Support Coordinator

At AstraZeneca, we win through the science, it’s at the heart of our every success.  Every decision is rooted in the limitless possibilities of what science can do.  We focus our science in the areas of Oncology, Respiratory, CVRM and INA. 
 

We push the boundaries of science to deliver life-changing medicines.  This purpose underpins everything we do.  It gives us a reason to come to work every day. It reminds us why we exist as a company. It helps us deliver benefits to patients and create value for shareholders. It also sets the context for our employees’ activities and the roles of our teams, partners and other collaborators. 

AstraZeneca has a dynamic environment that fosters collaboration and innovation. We attract top minds, and we nurture and build top talent.

Main Responsibilities include:

Lead sophisticated executive calendars to schedule meetings, conference calls, and special events; including exercising discretion as to priority and decision-making responsibility

Handle telephone calls, including screening incoming calls, and mail disposition

Handle multi-location domestic and international travel arrangements, and time/expense reports with accuracy and efficiency, including follow-through to ensure that appropriate and timely actions are taken

Communicate on behalf of the supervisor, including following up and clarifying work assignments, as well as group emails and Workplace posts

Produce accurate, accurately formatted documents, PowerPoint projects, and reports under normally tight time constraints

Prepare meeting agendas, presentation materials and minutes

Prepare and edit correspondence and general communications for Haem R&D leadership and other team members review

Draft or substantially edit materials or correspondence that frequently involves the use of technical terminology and statistical data from a rough form

Apply knowledge of AstraZeneca processes and systems

Optimally lead special projects and other duties as assigned

In addition, assisting with internal and external meetings/conferences including delegate support and meeting logistics

Provide Systems management support of Workday, Capacitor, Assigner, MyTime, and PlanIT to make sure functional information is accurate, assessable, and integrated across networks

As a member of the administrative support community, this role is responsible for providing back-up support and other assistance to other administrative staff, including training, and for supplying actively to the on-going development and implementation of shared practices

Required Education, Experience and Skills:

H.S. diploma required; college degree preferred

5+ years of administrative support experience

Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook

Experience at strong writing and communication skills, and the ability to interact expertly with executives and employees at all levels

Competency with virtual technologies (e.g., MS teams, Zoom)

Excellent team working, networking and influencing skills

Ability to think beyond boundaries of own job, challenges the status quo and seeks opportunities for continuous improvement

Able to prioritize time critical assignments

Flexible to adapt to constantly evolving needs and deadlines

Experience with effectively multitasking in a fast-paced environment while maintaining confidentiality and discretion

Ability to demonstrate tact, persuasion and/or negotiation to accomplish the objectives

Desired Skills:

§ Experience of providing administrative support in a global corporate environment across multiple time zones

§ Experience in a pharmaceutical or biotechnology firm is desired

Date Posted

Closing Date

AstraZeneca embraces diversity and equality of opportunity.  We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills.  We believe that the more inclusive we are, the better our work will be.  We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics.  We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.