Minimum Qualifications:  Bachelor’s degree in related field or equivalent and four years related experience.

 

Preferred Qualifications: 

2 years of healthcare operations experience, specifically in an ambulatory clinic setting. Experience with facility operations (Maintenance, support services such as housekeeping, security, etc.) Facility project management experience. Emergency management experience in a healthcare setting is a plus.

 

Job Summary:

To assist the Department Administrator and Assistant Administrator in the overall management of the department. Coordinates and manages a variety of activities in support of the department with a focus upon staff coordination, policy and procedure development, strategic planning, and organizational analysis.

 

Job Duties:

Directs administrative support activities for the department, including developing, scheduling, and maintaining applicable records, agendas, minutes, reports, and plans.  Develops planning, management, and organizational analysis documents; establishes goals and objectives; directs and coordinates development of guidelines, policies, procedures, and standards to improve operations Works with Department Administrator to develop long and short-term goals for the department and strategic plans.  Interviews and hires employees. Supervises administrative staff as necessary for the efficient operation of the department.  Responsible for staff development of administrative personnel.  Oversees transitional activities related to the implementation of organizational and procedural changes.  Assists in the planning and budgeting of the department.  Identifies appropriate internal controls for department; provides mechanisms to monitor and enforce compliance.  Completes special projects, informational surveys, and ad hoc reports.  Adheres to internal controls and reporting structure.

 

Knowledge/Skills: 

Ability to build and maintain collaborative work relationships between internal and external partners. Understanding of and ability to provide superior customer service. Ability to manage multiple tasks and competing priorities across a geographically diverse location portfolio. Experience leading a team. Analytical ability and process improvement mindset.

 

Salary Range:  Actual salary commensurate with experience.

 

 

Work Schedule:

Monday through Friday, 8am to 5pm, and as needed on occasion.

 

 

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

Compensation