Job Functions, Duties, Responsibilities and Position Qualifications:

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Summary

The Business Operations Coordinator (“BOC”) provides support for the executive team and designated management-level staff with projects to promote general company operations including but not limited to marketing events, public relations activities, facility maintenance and renovation.   The BOC will effectively communicate with all necessary internal and external parties to manage the daily calendar, items due and schedule appointments with third party consultants, contractors, vendors landlords and leasing agents.  The BOC is required to demonstrate the ability to prioritize the demands of multiple tasks with a logistical and operational business focus.  The ideal candidate is motivated, results oriented and committed to providing outstanding customer service every day.

Location: Honolulu, Hawaii

Schedule: Full-time

Base salary range: 65,000-75,000 annually, depending on experience

Qualifications

Bachelor degree.Five (5) plus years of support or management experience preferred.Previous experience in construction and maintenance is preferredHigh level of accuracy, attention to detail and ability to prioritize multiple tasksStrong math and written communication skillsAbility to communicate clearly and professionally with customers, coworkers, and external vendorsComputer proficiency, including use of purchase order systems, profit and loss reports and scheduling tools preferred. General knowledge and proficiency in the use of Microsoft Office applications is requiredHigh level of ownership, accountability and initiativeAbility to work a flexible schedule based upon the needs of the CompanyAbility to exercise independent judgment, and decision-making skillsFor hospital settings, additional requirements may apply and change without notice, including, but not limited to, criminal background check, health clearance and hospital compliance trainingSuccessfully pass Company pre-employment drug test and periodic and random thereafterDemonstrated and proven ability/experience in accomplishments in all of our five core values:

Essential Functions

Under limited supervision and in accordance with Company procedures and guidelines, this position:

Assists with management of the facility maintenance  of the PSC’s and hospitals in coordination with the Building Manager and PSC Manager or Supervisor, consisting of working directly with maintenance and housekeeping services personnel to educate and develop individuals on programs, processes and proceduresAdministrative support for Executive Leadership TeamMeeting coordination including calendar, material preparation, taking minutes, and follow-up items trackingProject ManagementEnsure compliance with facilities programs, processes and proceduresPrepare and analyze business, marketing, leasing, and other reports to management as neededResponsible for projecting and preparing preliminary facilities budget and facilities fiscal performanceOversee facility personnel and maintenance functions of buildings, grounds, and equipmentEngage outside service vendors to assist with projects, negotiate the terms of service with vendors and supervise/oversee the services provided by the service vendorsConduct project clarification and site survey/analysis and inspection and walk through proceduresOversee the design, planning and scheduling of construction projects and building alterationsSchedule and supervise the logistics of facilities repairs, using established contractorsOversee successful completion of work orders for building and systemsHandle floor, wall and ceiling repairs, painting/refinishing and minor housekeeping tasksHandle maintenance and/or repairs to HVAC system, kitchen equipment, plumbing system and electrical fixturesPerform or arrange repairs and respond to requests when manpower is low or when work demands exceed available manpowerRespond to after hours or late night emergency calls regarding facilities equipment breakdowns or other emergenciesNegotiation and management of lease agreements/procurements Marketing, public relations, event development and coordination with budget oversightPerforms other duties as assigned

Skills/Abilities/Competencies

Perceive pertinent details and verbal or tabular materialAbility to see things from the customer’s/patient’s point of view and respond in a timely appropriate and courteous mannerHandle emergency situations with calmness and professionalismAbility to work effectively with others and promotes positive working relationshipsUnderstand meaning of words, ideas associated with them, and their effective useUnderstand instructions, reason, and make judgmentsExhibit confidentiality in all areas of compliance mattersAbility to prioritize multiple demanding tasksEffective oral and written communication skills, excellent organizational and interpersonal skills, and computer literacy required

Scheduled Weekly Hours:

40

Work Shift:

Job Category:

Laboratory Operations

Company:

Clinical Laboratories of Hawaii, LLP

Sonic Healthcare USA is an equal opportunity employer that celebrates diversity and is committed to an inclusive workplace for all employees. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, age, national origin, disability, genetics, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.