**About Us** **Since 1989, SHI International Corp. has helped organizations change the world through technology. We’ve grown every year since, and today we’re proud to be a $15 billion global provider of IT solutions and services.** **Over 17,000 organizations worldwide rely on SHI’s concierge approach to help them solve what’s next.** **But the heartbeat of SHI is our employees – all 6,000 of them.** **If you join our team, you’ll enjoy:** + **Our commitment to diversity, as the largest minority- and woman-owned enterprise in the U.S.** + **Continuous professional growth and leadership opportunities.** + **Health, wellness, and financial benefits to offer peace of mind to you and your family.** + **World-class facilities and the technology you need to thrive – in our offices or yours.** **Job Summary** The Business Enablement Executive Coordinator is responsible for supporting senior SHI Service leaders by handling travel logistics, scheduling, communications, and ensuring administrative activities are handled efficiently. This role requires attention to detail and teamwork. The main responsibilities include project coordination for internal meetings and events, expense and cost management, and supporting the local Site Coordinator with vendors and facility management providers. The Business Enablement Executive Coordinator works in tandem with the local Site Coordinator to ensure uninterrupted support for the Charlotte office operations. **Role Description** Executive Coordination (for selected SHI Service Leaders) + Coordinate and prioritize meetings by finding viable dates, organizing meeting rooms, and logistics. + Handle travel logistics and arrangements by organizing transportation and accommodations. + Organize and host town-hall-style internal meetings by leveraging modern video conferencing platforms. + Support cost and expense management of SHI Service Leader activities. Event Management + Plan and coordinate in-house or off-site activities, like celebrations, conferences, client meetings, and large team huddles. + Collaborate with Marketing and Events and other key stakeholders to ensure events follow applicable expense and branding guidelines. Office Support + Provides support to the Charlotte Site Coordinator on office policies and procedures. + Coordinates maintenance activities related to the local equipment or facilities. + Manages shipping, receiving, and mail/package distribution. + Liaison for facility management vendors, including cleaning, catering, and security services. + Act as a local point of contact among SHI Service leadership and team members. **Additional Responsibilities** + Organize, plan, and schedule for various aspects of projects or events. + Serve as the primary point of contact for teams and stakeholders. + Assist management with setting deadlines and assigning responsibilities to team members. + Monitor the progress of projects and ensure they stay on track. + Prepare and present project status reports to stakeholders. + Manage budgets and track expenditures to ensure financial alignment. + Adapt to changing project demands and resolve issues as they arise. + Encourage and support team members to achieve project goals. + Coordinate with vendors and third-party providers for outsourced services. + Collect and analyze feedback to gauge project success and make improvements. **Behaviors and Competencies** + Adaptability: Can demonstrate a willingness to accept feedback and adjust to new tasks or changes in the workplace. + Collaboration: Can demonstrate a willingness to contribute to team tasks and responsibilities when assigned. + Communication: Can communicate simple ideas and information clearly. + Organization: Can maintain a clean and organized workspace and follow simple organizational systems when assigned. + Time Management: Can understand the importance of time management and strives to prioritize tasks to meet deadlines. + Problem-Solving: Can demonstrate a willingness to address and resolve problems when they arise. + Detail-Oriented: Can demonstrate an ability to follow instructions and complete tasks as assigned. + Multi-Tasking: Can demonstrate a willingness to take on multiple tasks and responsibilities when assigned. + Follow-Through: Can demonstrate a willingness to complete assigned tasks and responsibilities on time. + Reliability: Can demonstrate a willingness to complete assigned tasks on time and meet expectations. **Skill Level Requirements** + Proficient or able to effectively utilize the Microsoft Office Suite: Word, Excel, PowerPoint, Outlook, SharePoint - Basic + Proficient in scheduling, efficiently organizing and managing appointments, meetings, and events - Basic + Ability to create and maintain accurate records and reports for documentation - Basic + Ability to continuously seek ways to improve processes and increase efficiency - Basic **Other Requirements** + Associate's degree or 3+ years of relevant work experience + Previous experience working in a professional office, business setting, or supporting executive positions + Experience with Microsoft Suite preferred + Extended hours may be necessary to support business events or projects + Ability to travel up to 10% + Ability to lift up to 20 lbs The estimated annual pay range for this position is $70,000 - $90,000 which includes a base salary and bonus. The compensation for this position is dependent on job-related knowledge, skills, experience, and market location and, therefore, will vary from individual to individual. Benefits may include, but are not limited to, medical, vision, dental, 401K, and flexible spending. Equal Employment Opportunity – M/F/Disability/Protected Veteran Status