Business Coordinator - Surgical Pathology Division **Galveston, Texas, United States** **New** Business, Managerial & Finance UTMB Health Requisition # 2503262 **REQUIRED EDUCATION / EXPERIENCE:** Associates degree or equivalent and 2 years of office related experience. **Preferred:** Experience providing administrative support to a lab. **JOB DESCRIPTION:** To manage, coordinate, and directly support the administrative, business management, and/or staff activities within a process/department. **MAJOR DUTIES / CRITICAL TASKS** : + Serves as Accountable Property Officer for the Process/Department maintaining property accounting records including the acquisition of new or disposal of obsolete equipment and conducts annual physical inventory of capital equipment. + Assists in the development of Process budget. + Monitors current status of the Process budget including income and expenditures. + Reconciles Process accounts comparing entries on ledgers with invoices, journal vouchers, and purchase orders to verify accuracy of posting and receipt of payment for services provided by the Process. + Identifies variances in expenditures and reports to customers as appropriate. + Coordinates the process’ accounts receivable and posting revenues. + Maintains detailed reports and records of accounting data. + Assists in the preparation of detailed financial, statistical, and annual reports. + Assists in the preparation of comparative analysis reports and statements reflecting variations in the expenditures and revenues. + Assists in conducting cost studies regarding the process’ charge structure/billing system. + Coordinates and processes employee travel arrangements and reimbursements ensuring compliance with current UTMB Travel Guidelines. + Process requisitions for routine, non-routine, and capital equipment purchases in accordance with current UTMB procurement rules and guidelines. + Coordinates and processes employee business expense reimbursements ensuring compliance with current UTMB policies and procedures. + Develops area/process office record keeping systems. + Compiles data for necessary reports and develops reports that are user friendly. + Schedules, coordinates, and organizes appointments, meetings, and rooms. + Coordinates meeting notifications and prepares agendas. + Files process/area records, reports, correspondence, and other documents maintaining files in accordance with the current Record Retention Schedule. + Performs miscellaneous clerical tasks, such as making copies, filing, faxing information, and maintaining area bulletin boards. + Sorts, stamps, and distributes incoming mail and prepares outgoing mail. + Serves as liaison with other Processes/Departments and agencies regarding inventory control, building services, equipment and maintenance repair, purchasing, safety, and other administrative matters. **Equal Employment Opportunity** UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities. Compensation