Job Title Business Coordinator II Agency Texas A&M University Health Science Center Department SON Finance Centralized Proposed Minimum Salary Commensurate Job Location Bryan, Texas Job Type Staff Job Description Our Commitment Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all pers p ectives, talents & lived experience s . Embracing varying opinions and perspectives strengthens our corevalues which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service . Who we are As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery. What we want The Business Coordinator II provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data. What you need to know Salary: Compensation will be commensurate to the selected hire’s experience. Cover Letter/Resume: A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section. Qualifications Required Education and Experience + Bachelor’s degree or equivalent combination of education and experience + Three years of related experience in general office, accounting, or personnel operations Preferred Qualifications + Proficient in Microsoft Excel, Word, PowerPoint, and Outlook and Video Conferencing Applications + Experience working in a University setting Knowledge, Skills, and Abilities + Ability to multitask and work cooperatively with others + Knowledge of word processing and spreadsheet applications + Interpersonal and communication skills + Planning and organizational skills Responsibilities + Financial Administration and Account Management: Reviews, approves, and provides backup for signing vouchers and requisitions. Reviews and audits reconciliations of multiple accounts. Processes, codes, and verifies receipts on all transactions in AggieBuy for assigned teams or units. Reviews and audits invoices for accuracy, tax removal, and other requirements prior to processing in AggieBuy. Prepares complex monthly and annual financial reports. Coordinates and manages the travel reconciliation process through Emburse for assigned teams or units. Audits and provides initial approval on each Emburse report to ensure compliance with rules and regulations. Investigates and resolves complex errors on transactions and recommends and coordinates corrective action. + Procurement and Vendor Management: Coordinates and oversees purchasing activities to ensure compliance with university, federal, and state regulations. Assists in ensuring that vendor files are up-to-date by obtaining required forms. Implements and coordinates purchasing activities. Coordinates inventory process and maintenance of business files. Assists with administration of contracts and grants and prepares budgets for review by principal investigators. Reviews and processes individual reimbursements to faculty, staff, visitors, and students for various out-of-pocket purchases. + Staff Training and Development: Trains staff on new and existing business procedures and interprets policies and regulations for staff. Provides input and assists in developing policies, procedures, and guidelines for the department. Participates in the hiring and training of business staff and/or student workers. Cross-trains on travel and other reimbursements for backup purposes. Trains staff, faculty, and students on travel policies. + Compliance and Reporting: Ensures compliance with University rules and regulations. Fulfills mandatory quarterly and annual reporting of accounts receivables. Ensures that all incoming revenue is logged, receipted, and deposited in a timely manner in accordance with system policy. + Financial Coordination and Problem Resolution: Proposes solutions to routine financial problems. Proposes solutions for travel-related issues as they arise. Serves as a liaison with Financial Management Operations regarding travel-related issues. Responds to complex inquiries from vendors and business units or departments. + Records and Documentation Management: Coordinates annual fiscal year closing activities and drafts new fiscal year plans. Coordinates and audits personnel files and reviews and approves leave requests. Coordinates and reviews all travel-related documents, ensuring accuracy and adherence to policy. Assists with the preparation and review of financial reports and summaries. Why Texas A&M University? We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.  + Medical, (https://www.tamus.edu/benefits/medical/) prescription drug, dental, (https://www.tamus.edu/benefits/dental/) vision, life and AD&D, (https://www.tamus.edu/benefits/life-add/) flexible spending accounts , and long-term disability insurance (https://www.tamus.edu/benefits/long-term-disability/) with Texas A&M contributing to employee health and basic life premiums + 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays + Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)  and at least   eight hours of paid vacation (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html)   each month + Automatic enrollment in the   Teacher Retirement System of Texas (https://www.trs.texas.gov/Pages/Homepage.aspx) + Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/) + Professional Development: All employees have access to free   LinkedIn Learning (https://linkedinlearning.tamu.edu/)  training, webinars, and limited financial support to attend conferences, workshops, and more + Educational release time and tuition assistance (https://livingwell.tamu.edu/employee-tuition-assistance)  for completing a degree while a Texas A&M employee + Living Well, (https://livingwell.tamu.edu/) a program at Texas A&M that has been built by employees, for employees ​ Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.