FlexStaff is seeking an experienced Bookkeeper to join our client's finance team. Our client is a leading medical and research center in Manhattan. 

Location: New York, NY 10019 Compensation: $60,000 – $80,000 per year (commensurate with experience) Position Type: Full-Time (On-site, Monday–Friday 9:00am-5:00pm)

This position requires a strong knowledge of accounting, hands-on QuickBooks experience, and a deep understanding of financial processes. This role supports daily financial operations, monthly closings, and annual audits, and plays a key part in maintaining accurate and timely financial records across multiple entities. The ideal candidate will be proactive, efficient, and possess a strong attention to detail. 

Responsibilities:

Perform accounts payable functions including invoice entry, vendor file maintenance, W-9 collection, and matching purchasing/shipping documentation Record donations, grants, and other income; reconcile daily deposits Accurately record EFTs, ACHs, and check payments into QuickBooks in a timely manner Maintain the general ledger across multiple QuickBooks classes Perform monthly bank reconciliations and prepare journal entries Reconcile intercompany and affiliate transactions across three organizations Prepare monthly and annual accounting close packages for COO review Reconcile contribution records with Development Director’s monthly data Prepare and e-file annual 1099s for independent contractors and vendors Assist in annual external audits and financial reviews Support the COO with month-end closing and financial statement preparation Provide administrative support to management as needed Perform other related projects or tasks as assigned

Qualifications:

Bachelor’s degree in Accounting, Finance, or a related field Minimum of 4 years of bookkeeping or accounting experience Proficiency in QuickBooks and Microsoft Office Suite (especially Excel) Experience with payroll and benefits administration (Paychex Online a plus) Strong attention to detail and commitment to accuracy Excellent organizational skills and ability to manage multiple priorities and meet deadlines Ability to work both independently and collaboratively in a fast-paced environment Experience supporting management in an administrative capacity Reliable, punctual, adaptable, and highly professional

General Skills: 

Excellent verbal and written communication skills. Strong customer service abilities, maintaining professionalism and composure in all interactions. Resourceful team player, with the ability to work independently and take initiative. Exceptional attention to detail and accuracy. Excellent organizational skills with the ability to prioritize tasks and manage time efficiently. Problem-solving skills and the ability to think critically. Self-motivated, adaptable, and able to quickly learn new tasks and concepts. Comfortable working under pressure and managing high levels of responsibility. Familiarity with financial processes and administrative systems is a plus.

Benefits: 

Affordable health and dental insurance with employee premiums as low as $1.00 per paycheck Employer-funded health reimbursement accounts for medical, dental and vision 401(k) plan with a discretionary employer match (historically 8%) Company paid life insurance, short-term and long-term disability insurance Generous paid time off, plus the added benefit of summer Fridays Six months of paid maternity leave  Childcare expense reimbursement program Student loan repayment program Housing assistance program

 

*Additional Salary Detail

The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a team member’s base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).