All About Kids is seeking a detail-oriented Bookkeeper to oversee and manage our financial records, including sales, receipts, payments, and purchases. This position offers a wonderful opportunity to contribute to our dynamic team. The primary responsibility of the Bookkeeper is to accurately record all financial transactions on a daily basis, ensuring our financial data remains current and reliable. In this role, you will work closely with our finance team to prepare financial reports, analyze results, manage invoices, and ensure compliance with legal regulations. We are seeking a hybrid Bookkeeper who is able to work in-person at our headquarters in Plainview, NY most days, but is also reliable and comfortable working virtually from home on select days.

Essential Functions

Accounts Payable - oversee AP Coordinator Performs and manages all monthly accounts payable functions including the rent and expenses for 4 office locations, insurance and benefits, tax payments, and vendors. Maintains schedule of outstanding checks per bank account. Year-end 1099’s-work with payroll company to set up and distribute annually. Respond to therapists when they call regarding pay issues/questions. Work with payroll company to ensure 1099’s on direct deposit are accurately processed. Work with AR team to ensure all bank deposits are entered timely and accurately. Oversees and manages the Accounts Payable Coordinator duties regarding 1099 bi-monthly payments. Runs and maintains accounts payable reports; coordinates and communicates regularly with the Billing team, Payroll (human resources), as well as other members of the Finance Department to ensure accurate reporting. Manages bank reconciliations for approximately 12 accounts. Assist Accounts Receivable team with bank deposits. Create grant invoices for all required NY school districts (approx 300-400 invoices) as well as create explanations of program and budgets for grants as needed. IRS payments. Keep updated schedule of outstanding checks by bank account. SEDCAR – Grant Writing. Write and mail checks as needed. Manage PPE expense tracking. Collaborate with external auditors and accountants to assist with annual financial audit and CFR.Prepare requested general ledger or expense analysis for internal and external purposes. Maintain and prepare various spreadsheets and documents with regard to yearly reporting. Processes tax forms and manages the record keeping and recording of tax data. Categorizes, stores, and in general carefully maintains all bookkeeping data.

Competencies Required

Strong business acumenGood verbal and written communicationDetail OrientedHigh E-Systems Proficiency“Team player” attitudeSelf-motivated and able to work autonomouslyStrong data entry and numeric skillsAccurate, reliable, and detail-oriented natureExcellent knowledge of basic bookkeeping and accounting payable/receivable practices

Required Education and Experience

Preferred Bachelor's Degree in Accounting or Finance.3+ years' experience of working in a Bookkeeper position3+ years experience calculating, posting and managing accounting figures and financial records3+ years experience with Microsoft Office (especially Excel), accounting software (for example FundEZ, Quickbooks, Peachtree/Sage 50 a plus), experience with CLAIMS and/or HR Cloud a plusExperience in the children’s therapy industry a plus!

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.AAP/EEO StatementAll About Kids is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment in decided based on qualifications, merit, and business need. EOE/M/F/D/V/SO