Billing Specialist Job Description The Billing Specialist will be responsible for executing daily progress billing tasks, which include setting up customer projects, issuing milestone-based invoices, and managing accounts receivable collections. Responsibilities + Establish and manage progress billing processes for customer projects. + Attend weekly project update meetings and maintain regular communication with internal teams to stay informed on milestone progress. + Generate and send invoices in accordance with contractual terms once milestones are reached. + Monitor multi-unit orders with 'ship when ready' terms to ensure invoices accurately reflect current shipments. + Track equipment fulfillment and bill freight charges promptly after final shipments. + Provide cash-in forecasts for machine orders when needed, using insights into customer behavior and expected milestone completion. + Communicate with customers via phone and email regarding open equipment orders. Essential Skills + Solid understanding of the full order-to-cash process. + 1–5 years of experience with progress billing and milestone-based payment contracts. + Proficient in Microsoft Office, with advanced Excel skills. + Invoicing, Accounting, Accounts receivable, Progress billing Additional Skills & Qualifications + Familiarity with Infor Visual, Infor XA, or similar systems is a plus. + Able to work effectively both independently and as part of a team. + Strong customer service orientation. + Excellent verbal and written communication skills. + Highly organized with strong time management abilities. + Detail-focused and analytical thinker. Work Environment The role is based in an office environment, Monday through Friday, with a start time between 7-8 AM. The workday consists of 8 hours, totaling 40 hours weekly. The work environment is welcoming, known for its people-first approach, and fosters a culture of kindness and professionalism. Team members are encouraged to collaborate and communicate effectively, contributing to a positive and purpose-driven work atmosphere. Pay and Benefits The pay range for this position is $28.00 - $30.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Saint Louis,MO. Application Deadline This position is anticipated to close on Jul 25, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.