Job Summary: 

The Coordinator II – Billing & Timekeeping plays a key role in supporting the accurate and timely processing of employee time records and client billing for civil construction projects. This position works collaboratively with field personnel, payroll, project managers, and other administrative staff to ensure proper documentation, compliance with client and company requirements, and efficiency in billing and timekeeping processes.

 

Key Responsibilities:

 

Time Entry Review: Assist in reviewing and validating employee time entries for accuracy, completeness, and policy compliance before payroll processing. Billing Support: Prepare and compile billing packets and client invoices, ensuring alignment with contract terms and billing schedules. Data Entry & Verification: Enter and maintain billing and timekeeping data in accounting and project management systems (e.g., Viewpoint). Client Requirements Compliance: Ensure client-specific billing instructions and reporting requirements are followed. Issue Resolution: Research and help resolve discrepancies in time records or invoices in coordination with project teams and payroll. Document Management: Organize and maintain billing records, timekeeping approvals, and related documentation for audits and reporting. Reporting: Generate routine reports on timekeeping compliance, billable hours, and invoice status to support project and financial reporting. Process Improvement: Proactively identify and recommend improvements to billing and timekeeping workflows to enhance accuracy and efficiency. Team Collaboration: Provide support and guidance to field and administrative staff on proper procedures and system usage.

 

Requirements:

 

2–5 years of experience in billing, payroll, or timekeeping roles—preferably within construction, engineering, or energy industries. Associate's degree in Business, Accounting, or related field preferred; equivalent relevant experience accepted. Familiarity with accounting or ERP systems (e.g., Viewpoint) is strongly preferred. Proficiency in Microsoft Office, particularly Excel and Outlook. High attention to detail and accuracy in data entry and invoice preparation. Strong organizational and time management skills. Ability to communicate clearly and work collaboratively in a fast-paced environment. Knowledge of union payroll, certified payroll, or government billing (a plus). Office work environment with occasional travel to field locations. Must be able to manage multiple priorities and meet tight deadlines

 

Benefits: 

Competitive compensation paid weekly Best-in-class; Medical, Dental, Vision, and LTD/STD 401(k) with company match, vested day-one Employee Stock Purchase Plan [ESPP] Tuition Reimbursement Paid Time Off, Holiday Pay, and Community Service Paid Time Off Pet Coverage "For our Furry Friends" Legal Assistance Coverage Award winning safety programs Opportunities for professional development and career advancement

 

Company Overview

Primoris was formed in 2004 as the parent company and is traded on the NYSE under the symbol PRIM. We provide a wide range of construction, maintenance, and engineering services for power generation, oil and gas, chemical, pipeline, utilities and distribution, and civil infrastructure clients. Primoris is ranked in the top 1% of the prestigious Top 600 Specialty Contractors List by Engineering News-Record (ENR), having built projects throughout the U.S. and Canada. For additional information, please visit www.prim.com.

Primoris Energy Services is a major direct-hire contractor in the U.S. delivering self-performed turnkey industrial construction and EPC services. We offer these services to our clients within the refining, gas processing, chemical/petrochemical, hydrogen, power generation, mining, pulp and paper industries from the first groundbreaking activity all the way through commissioning and start-up of the project. Primoris forms a partnership with our customers and major stakeholders from early-stage engineering through construction completion and commercial operation, safely, on-time, and within budget.

Third-Party Agency Notice

Primoris will not accept any unsolicited resumes from any third-party recruiting agencies either domestic or international. Primoris nor its subsidiaries will be responsible for any fees from the use of any unsolicited resumes either through our ATS or via electronic mail systems from any agency representative or agency consultant unless your firm is an approved vendor partner with a current executed agreement.